Signature Authorities

Authorized Signatures for Miami University Contracts
Contract Type Primary Signature Authority Delegated Authority
Academic Articulation, Exchange or Transfer Agreements (may not include any discount or modification of tuition or fees) Provost Associate Provost
Athletics
Game and tournament contracts and athletic facilities rental agreements under $250,000; and Letters of Intent
Sr. Vice President for Finance and Business Services Director of Intercollegiate Athletics and Deputy Athletic Director
Appointing Authority for Employment, Visiting Scholars and Signature Authority for employment related leaves and benefits Provost—Faculty and Visiting Scholars Assistant Provost for Academic Personnel (and in her absence, the Assistant Director of Academic Personnel)
Provost and Sr. Vice President for Finance and Business Services—Unclassified staff Assistant Provost for Academic Personnel (and in her absence, the Assistant Director of Academic Personnel) and Associate Vice President for Human Resources (and in her absence, the Director of Benefit Services)
Sr. Vice President for Finance and Business Services—Classified staff and law enforcement officers Associate Vice President for Human Resources (and in her absence the Director of Benefit Services)
Art Exhibition and Loan Agreements Provost Director of the Art Museum
Banking and Investments
Contracts for investment advisors, investments, custodial agreements, and distributions from trusts. Includes authority to sign checks, arrange for wire or ACH transfers and sign other similar financial instruments to meet the usual and customary banking needs of the University. Authority to open and close bank accounts is reserved to the Vice President for Finance and Business Services.
Sr. Vice President for Finance and Business Services Chief Investment/Treasury Officer
Capital Improvement Projects
All other rights are reserved to Sr. Vice President for Finance and Business Services and Board in accord with the Regulations of the Board of Trustee
Contracts for $500,000 or less and increases in individual contracts and change orders of $500,000 or less. Associate Vice President for Facilities, Planning and Operations
Contracts for $200,000 or less and increases in individual contracts and change orders of $50,000 or less. Director of Planning, Architecture and Engineering
Designated School Official President and Provost International Student and Scholar Advisor (and in her absence the designated International Student Advisor)
Endowed Gift Agreements Capital Projects or financial obligation on part of university Vice President for University Advancement and Sr. Vice President for Finance and Business Services
Academic Scholarships Vice President for University Advancement, Vice President for Enrollment Management and Student Success and the Provost
Endowed Professorships and Chairs Vice President for University Advancement and Provost
All agreements over $1 million or involving a University commitment Vice President for University Advancement, General Counsel and President
Externally Funded Grants and Contracts and Non-disclosure Agreements for Research
(may not include any University commitment over $100,000), Non-disclosure Agreements, Material Transfer Agreements and Corporate-Class Sponsorship Agreements
Provost Dean of the Graduate School, Director of Technology Transfer, Director of Research and Sponsored Programs and Director of Proposal Development
Facilities Rental Agreements Sr. Vice President for Finance and Business Services Associate Vice President for Auxiliaries
Armstrong Student Center—Director Armstrong Student Center
Shriver Center—Director of Catering and Special Events
Marcum—Event Coordinator
Grants and Contracts Payments
(Vouchers and Fiscal Reports)
Sr. Vice President for Finance and Business Services The Controller, the Associate Director of Investments and Treasury Services and the Grants and Contracts Manager
Housing Dining Recreation Business Services Vice President for Finance and Business Services
Aviation Services—Manager of Airport Operations and Chief Mechanic; and Sr. Director of Auxiliary Businesses
Bookstore—Director of Bookstore and Sr. Director for Auxiliary Businesses
Bookstore-MiTech Print Center—Asst. Director IT Communications; and Sr. Director for Auxiliary Businesses
Bookstore-MiTech Repair—Director of Technology Sales & Service; Director of Bookstore; and Sr. Director for Auxiliary Businesses
Catering and Conference Services—Assoc. Director of Conferences; Director for Catering and Special Events; and Sr. Director for Auxiliary Businesses
Equestrian Center—Sr. Director of Equestrian Center; and Exec Director of Recreation Sports Center
Goggin Ice Center—Asst. Director of Customer Services/Inventory/Budget Management; Sr. Director of Goggin Ice Center; and Exec. Director of Recreation Sports Center
HOME Office—Sr. Director, HOME Office; and Assoc. VP for Auxiliaries
Marcum Hotel and Conference Center—Director of The Marcum Hotel and Conference Center and Sr. Director for Auxiliary Businesses
Recreation Sports Center—Sr. Director of Customer Services and Facilities Management; Sr. Director of Recreation Sports Center and Academic Partnerships; and Exec Director of Recreation Sports Center
Shriver-Building Services—Assoc. Director of Operations; and Sr. Director for Auxiliary Businesses
Licensing Agreements
Apparel and Novelty items (e.g., mugs, clocks, pens, coasters, flags)
All other rights including authority to waive royalties and permission to use University’s name /logos to promote products/services are reserved to the Vice President for Finance and Business Services
Sr. Vice President for Finance and Business Services Manager of Trademarks and Licensing, Director of External Relations, and Assoc. Vice President for University Communication and Marketing
Non-disclosure Agreements
Software Purchases
Sr. Vice President for Finance and Business Services Vice President for Information Technology
Personal Services
(e.g., Independent Contractor Agreements)
Provost and Sr. Vice President for Finance and Business Services Assistant Provost for Academic Personnel (and in her absence, the Assistant Director of Academic Personnel)
Associate Vice President for Human Resource (and in her absence, the Director of Benefit Services)
Purchasing
Goods and Services
Sr. Vice President for Finance and Business Services
Up to $250,000 Chief Procurement Officer
Purchasing Policy Limits Vice President, deans, directors, heads of offices, divisional business officers in conformity with approved University Purchasing Policies and Procedures (e.g., Buyway) and if within budgetary limits
Regional Campus Contracts and Facilities Rental Agreements
less than $50,000
Provost Dean of Regional Campuses, Regional Campuses Budget Director, and Regional Campuses Director of Administration
Speaker/Entertainment Contracts Sr. Vice President for Finance and Business Services Chief Procurement Officer, General Counsel and Deputy General Counsel
Student Affairs Sponsored Events
$5000
Sr. Vice President for Finance and Business Services Vice President for Student Affairs and Director Student Affairs Budget and Technology
Tax Filings and Returns Sr. Vice President for Finance and Business Services The Controller
General Delegation President In the absence of the President, the Provost and Executive Vice President for Academic Affairs has the authority to execute any document the President has authority to execute.
Provost In the absence of the Provost and Executive Vice President for Academic Affairs, the Associate Provost and Associate Vice President for Academic Affairs has the authority to execute any document the Provost and Executive Vice President for Academic Affairs has authority to execute.
Sr. Vice President for Finance and Business Services In the absence of the Sr. Vice President for Finance and Business Services, the Associate Vice President for Budgeting and Analysis and in the absence of the Associate Vice President for Budgeting and Analysis, the Controller has the authority to execute any document the Vice President for Finance and Business Services has authority to execute.
Treasurer In the absence of the Treasurer, the Associate Treasurer has the authority to execute any document the Treasurer has authority to execute.