New Employees

Academic Personnel Services would like to welcome new faculty and staff to Miami University. We look forward to meeting you. The first few weeks here will be busy ones. With the goal of providing as much support as possible, we have outlined a process to ensure a smooth transition to Miami.

New Appointments: Faculty and Unclassified Staff

Once you have received a Welcome Letter (offer) from the Provost:

1. Accept your offer

  • Send your letter of acceptance to Academic Personnel Services, 1 Roudebush Hall 
  • Submit the Personnel Data Sheet as instructed in your Welcome letter.

2. Complete the I-9 Form

Complete an I-9 Employment Eligibility Verification Form on or before the first day of employment.

  • Check the list of acceptable documents and bring them with you to Academic Personnel Services, 1 Roudebush Hall. Regional faculty may visit the Business Services Office on Hamilton or Middletown campuses.
  • Only original documents are acceptable. Documents cannot be expired.

3. Obtain a Miami University ID card

Visit the appropriate campus location to obtain a Miami University ID card. You must present a photo ID to confirm identification.

4. Attend a New Hire Orientation Session

Attend a New Hire Orientation session at Employee Benefits & Wellness within the first month of employment where, among other things, you will choose your insurance plan and retirement plan. Sessions will take approximately two hours.

  • A representative from Employee Benefits & Wellness will email you to schedule your session.
  • Authorization forms to obtain parking passes will be given to new employees at Orientation or in Academic Personnel Services.

Parking Permits

Obtain a parking permit (if needed) from Parking Services, 15 Campus Avenue Building (513) 529-8535. In order to secure a parking hangtag, you must show your driver's license, a valid vehicle registration, and proof of insurance.

Adjunct Faculty (unpaid professional association only)

  • Return a signed copy of the Personnel Data Sheet and Acceptance form.
  • If you need a parking permit, Academic Personnel Services can provide you with the required documentation.

Transcript Requirements

When degrees are required for a position, Miami University requires verification. Please request that a certified transcript(s) be sent to Academic Personnel Services. Degree certification should be completed before employment begins.