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Approval and Revision of Degree Programs

Types of academic and degree programs include: degree or major (including concentrations), co-major, minor, and certificate.  New academic and degree programs and revisions of academic and degree programs must undergo a specific approval process. Specific procedures should also be followed when deleting degree or academic programs.

Prior to beginning the process of developing or revising an academic program, please review the definitions of curricular terms and consult the General Bulletin (General Information section) for a listing of existing Miami academic programs and their requirements to ensure that the program you intend to propose does not overlap significantly with existing programs.  As a general rule of thumb, departments should aim for at least 50% of their credit hours of the program be unique.

If your intended program is similar to an existing program, you are encouraged to collaborate with the departmental home of the existing program before creating a new proposal.  To aid advising and retention of students as well as efficient use of resources, it is important to keep the Miami curriculum as streamlined as possible.

Undergraduate Programs

Programs and Majors

New Programs and Majors

These steps should be followed when creating a new major and/or an associate or bachelor’s degree program and/or a new concentration within a degree/major:

Note: This is an action item of Senate, meaning that it will require a presentation by the proposer(s) and a vote
Action Step Estimated Time Needed
  1. Notification of Intention for New Major to Dean and Provost Office

2 weeks

  1. Initial inquiry submitted to Ohio Department of Higher Education (ODHE), by Provost Office

Note: If 50% or more of the new major will be offered at a non-approved location or the program will be delivered online, the time period needed may be up to 6 months in order to gain needed state, regional and/or federal approvals.

1-6 months
  1. Creation of major proposal.
4 weeks
  1. Departmental approval of proposal
4 weeks
  1. Preliminary review of proposal for compliance-related issues by Provost Office and University Registrar, and referrals made as appropriate

Note: This step could take several months if there are significant compliance issues such as state authorization.

2-4 weeks
  1. Divisional curriculum committee approval
>4 weeks
  1. Council of Undergraduate Curriculum approval
4-8 weeks, depending on meeting schedule and whether revisions are needed
  1. Council of Academic Deans approval
4-8 weeks, depending on meeting schedule and whether revisions are needed
  1. University Senate approval
4-8 weeks, depending on meeting schedule and whether revisions are needed
  1. Board of Trustees approval
4-12 weeks, depending on meeting schedule
  1. ODHE approval (forwarded by Provost Office)
Note: This step involves three parts: ODHE staff member review and approval, public notification period on ODHE website, and Chancellor approval. Status of proposals can be viewed on ODHE website
3-4 months
  1. Notification sent to University Registrar and to Higher Learning Commission (by Provost Office)
1 week
Total Time Needed 12-17 months

Please note: All new degree programs and majors must create a plan for assessment of student learning outcomes within the first year of inception and then submit annual assessment reports each year thereafter. Plans and reports should be submitted to the Office of the Provost.

Revision or Deletion of Programs, Majors and Concentrations

There is also an approval procedure for deleting and revising a degree program or major, including a concentration within the degree program or major.

Revisions to a major or degree program that include any of the following items must be approved:

  • Change in name of program
  • Curriculum modification, including revision or creation of new concentration within the major/degree
  • Change in delivery mode for 50% or more of the  requirements
  • Change in sites where program is offered
  • Accelerated or flexible delivery

These steps should be followed when revising or eliminating a major/degree, including a concentration within the degree program or major:

  • Creation of proposal to revise or eliminate a major (including a concentration)
  • Departmental approval
  • Divisional curriculum committee approval
  • Council of Academic Deans approval
  • University Senate approval via Consent Calendar
  • Ohio Department of Higher Education and/or Higher Learning Commission approval or notification, coordinated by Provost Office

Note relating to Revising a Major or Degree: If the revision concerns a change in delivery mode, change in site where program is offered, change to accelerated delivery or a modification of more than 50% of curriculum, the Office of Provost will need to seek approval from ODHE and (in some situations) HLC.

Note relating to Eliminating a Major or Degree: If the program is being eliminated, the Provost Office will notify ODHE and HLC and request a deactivation of the major/degree.  Deactivation will be effective five years after the notification. Once this decision has been made, the department should notify all current students and students who have stopped out of the program of the five-year window to encourage them to complete the program within the window of time.

Co-Majors

New Co-Majors

These steps should be followed when creating a new co-major:

Action Step Estimated Time Needed
  1. Notification of Intention for New Co-Major to Dean and Provost Office

2 weeks

  1. Creation of co-major proposal
4 weeks
  1. Departmental approval of proposal
4 weeks
  1. Preliminary review of proposal for compliance-related issues by Provost Office and University Registrar, and referrals made as appropriate

Note: This step could take several months if there are significant compliance issues such as state authorization.

2-4 weeks
  1. Divisional curriculum committee approvals

    Note: Co-major proposals require approval of all divisional curriculum committees since a co-major could be coupled with any major or degree program
At least 8 weeks, depending on meeting schedule and whether revisions are needed
  1. Council of Academic Deans approval
4-8 weeks, depending on meeting schedule and whether revisions are needed
  1. University Senate Consent Calendar approval
4-8 weeks, depending on meeting schedule and whether revisions are needed
Total Time Needed 7-9 months

Revision or Deletion of Co-Majors

There is also an approval procedure for deleting and revising a co-major.

Revisions to a co-major that include any of the following items must be approved:

  • Change in name of program
  • Curriculum modification, including concentrations
  • Change in delivery mode for 50% or more of the requirements
  • Change in sites where program is offered
  • Accelerated or flexible delivery

These steps should be followed when revising or eliminating a co-major:

  • Creation of proposal to revise or eliminate a co-major
  • Departmental approval
  • Divisional curriculum committee approval
  • Council of Academic Deans approval
  • University Senate approval via Consent Calendar

Minors

New Minors

These steps should be followed when creating a new minor:

Action Step Estimated Time Needed
  1. Notification of Intention for New Minor to Dean

2 weeks

  1. Creation of minor proposal
4 weeks
  1. Departmental approval of proposal
4 weeks
  1. Preliminary review of proposal for compliance-related issues by Provost Office and University Registrar, and referrals made as appropriate

Note: This step could take several months if there are significant compliance issues such as state authorization.

2-4 weeks
  1. Divisional curriculum committee approval

At least 8 weeks, depending on meeting schedule and whether revisions are needed
  1. Council of Academic Deans approval
4-8 weeks, depending on meeting schedule and whether revisions are needed
  1. University Senate Consent Calendar approval
4-8 weeks, depending on meeting schedule and whether revisions are needed
Total Time Needed 7-9 months

Revision of Minors

There is also an approval procedure for revising a minor.

Revisions to a minor that include any of the following items below must be approved:

  • Change in name of program
  • Curriculum modification
  • Change in delivery mode for 50% or more of the  requirements
  • Change in sites where program is offered
  • Accelerated or flexible delivery

These steps should be followed when revising a minor:

  • Creation of proposal to revise a minor 
  • Departmental approval
  • Divisional curriculum committee approval
  • Council of Academic Deans approval
  • University Senate approval via Consent Calendar

Deletion of Minors

These steps are followed when deleting a minor:

  • Office of University Registrar notifies chair and academic dean of minors with no or low enrollment for past four years;
  • If minor continues to have no or low enrollment for next academic year, it is removed from Bulletin listing of programs;
  • Minor may be retained for one additional year, with approval of academic dean and department chair;
  • If no or low enrollment continues for that next year, minor is eliminated.

 Please note: A department may also initiate the deletion of a minor.  In this situation, these steps should be followed:

  • Departmental approval
  • Divisional curriculum committee approval
  • Council of Academic Deans approval
  • University Senate approval via Consent Calendar

Certificates

There are two types of certificates: (1) certificates that enroll only students who are already matriculated at Miami, and (2) “free-standing” certificates which are certificates that may enroll non-matriculating students at Miami.

Certificates that enroll only students who are already pursuing other degree programs at Miami complete the proposal and follow the same approval process as that for minors.

Free-Standing Certificates

Below are the steps for “free-standing” certificates

Note: This is an action item of Senate, meaning that it will require a presentation by the proposer(s) and a vote

Action Step Estimated Time Needed
  1. Notification of Intention for New Certificate to Dean and Provost Office

2 weeks

  1. Creation of certificate proposal
4 weeks
  1. Change request made to Higher Learning Commission
3-4 months
  1. Departmental approval of proposal
4 weeks
  1. Preliminary review of proposal for compliance-related issues by Provost Office and University Registrar, and referrals made as appropriate

Note: This step could take several months if there are significant compliance issues such as state authorization.

2-4 weeks
  1. Divisional curriculum committee approval
4 weeks
  1. Council of Academic Deans approval
4-8 weeks, depending on meeting schedule and whether revisions are needed
  1. University Senate Consent Calendar approval
4-8 weeks, depending on meeting schedule and whether revisions are needed
  1. Ohio Department of Higher Education approval (forwarded by Provost Office)

    Note: This steps involves three parts: ODHE staff member review and approval, public notification on ODHE website, and Chancellor approval
3-4+ months
  1. Approval by Higher Learning Commission (by Provost Office) and US Department of Education (by Financial Assistance)

4 months
Total Time Needed 10-12 months

Revision of Certificates

There is also an approval procedure for revising a certificate.

Revisions to a certificate that include any of the items listed below must be approved:

  • Change in name of program
  • Curriculum modification, including concentrations within the program
  • Change in delivery mode for 50% or more of the  requirements
  • Change in sites where program is offered
  • Accelerated or flexible delivery

These steps should be followed when revising a certificate:

  • Creation of proposal to revise a certificate
  • Departmental approval
  • Divisional curriculum committee approval
  • Council of Academic Deans approval
  • University Senate approval via Consent Calendar 

Deletion of Certificates

These steps are followed when deleting a certificate:

  • Office of University Registrar notifies chair and academic dean of certificates with no or low enrollment for past four years;
  • If certificate continues to have no or low enrollment for next academic year, it is removed from Bulletin listing of programs;
  • Certificate may be retained for one additional year, with approval of academic dean and department chair;
  • If no or low enrollment continues for that next year, certificate is eliminated.

Please note: A department may also initiate the deletion of a certificate.  In this situation, these steps should be followed:

  • Creation of proposal to delete a certificate
  • Departmental approval
  • Divisional curriculum committee approval
  • Council of Academic Deans approval
  • University Senate approval via Consent Calendar

Graduate Programs

Degree Programs & Majors

New Programs

Due to Ohio Department of Higher Education regulations, new graduate degree programs (master’s or doctoral) and or majors require two series of approvals: (1) approval of a program development plan (PDP); and (2) approval of a full proposal. 

Program Development Plan (Ohio Department of Higher Education)
Action Step Estimated Time Needed
  1. Creation of proposal and Departmental Curriculum Committee Approval

4-8 weeks

  1. Divisional Approval
4-8 weeks
  1. Registrar/Provost Approval
2 weeks
  1. Graduate Council Approval
4-8 weeks (depends on whether revisions are needed and meeting schedule)
  1. Council of Academic Deans Approval
4 weeks
  1. University Senate Approval
4-6 weeks, depending on meeting schedule and whether revisions are needed
  1. Ohio Department of Higher Education - Chancellor's Council on Graduate Studies - Approval

6 weeks
Total Time Needed 6-10 months

Full Proposal
Action Step Estimated Time Needed
  1. Creation of Proposal and Departmental Curriculum Committee Approval

4-8 weeks

  1. Divisional Approval
4-8 weeks
  1. Registrar/Provost Approval
2 weeks
  1. Graduate Council Approval
4-8 weeks (depends on whether revisions are needed and meeting schedule)
  1. Council of Academic Deans Approval
4 weeks
  1. University Senate Approval

Note: Senate approvals can be challenged (through faculty assembly), which can also delay approval. 

4-6 weeks, depending on meeting schedule
  1. Board of Trustees

4-12 weeks, depending on meeting schedule
  1. Ohio Department of Higher Education - (forwarded by Provost Office)

Note: This step includes three parts: Chancellor’s Council on Graduate Studies, Public Notification, Chancellor

4-6 months
  1. Higher Learning Commission
Notification (one day)
Total Time Needed 6-10 months

Revision or Deletion of Programs

There is also an approval procedure for deleting and revising a degree program and/or major.

Revisions to a major that include any of the following must be approved:

  • Change in name of program
  • Curriculum modification, including addition or revision of concentrations
  • Change in delivery mode for 50% or more of the  requirements
  • Change in sites where program is offered
  • Accelerated or flexible delivery

These steps should be followed when revising or eliminating a degree program and/or major:

  • Creation of proposal to revise or eliminate a major
  • Departmental approval
  • Divisional curriculum committee approval
  • Graduate Council approval
  • Council of Academic Deans approval
  • University Senate approval via Consent Calendar
  • Ohio Department of Higher Education and/or Higher Learning Commission approval or notification, coordinated by Provost Office

Note relating to Revising a Major or Degree: If the revision concerns a change in delivery mode, change in site where program is offered, accelerated delivery or a modification of more than 50% of curriculum, the Office of Provost will need to seek approval from ODHE and (in some situations) HLC.

Note relating to Eliminating a Major or Degree: If the program is being eliminated, the Provost Office will notify ODHE and HLC and request a deactivation of the major/degree.  Deactivation will be effective five years after the notification. The department should notify all current students and students who have stopped out of the program of the five-year window.

Certificates

There are two types of certificates: (1) certificates that enroll only students who are already matriculated at Miami, and (2) “free-standing” certificates which are certificates that may enroll non-matriculating students at Miami.

New Certificates

Certificates that enroll only students who are already pursuing other degree programs at Miami complete the proposal and follow the same approval process as that for minors.

Below are the steps for “free-standing” certificates:

Action Step Estimated Time Needed
  1. Notification of Intention for New Certificate to Dean and Provost Office

2 weeks

  1. Creation of certificate proposal

4 weeks

  1. Change request made to Higher Learning Commission

3-4 months

  1. Departmental approval of proposal

4 weeks

  1. Divisional curriculum committee approval
4 weeks
  1. Preliminary review of proposal for compliance-related issues by Provost Office and University Registrar, and referrals made as appropriate

    Note: This step could take several months if there are significant compliance issues such as state authorization or offering the certificate program at a non-approved location
2-4 weeks
  1. Graduate Council approval
4-8 weeks (depends on whether revisions are needed and meeting schedule)
  1. Council of Academic Deans approval
4-8 weeks (depends on whether revisions are needed and meeting schedule)
  1. University Senate
4-6 weeks, depending on meeting schedule and whether revisions are needed
  1. Ohio Department of Higher Education approval (forwarded by Provost Office)

    Note: This step involves three parts: ODHE staff member review and approval, public notification on ODHE website, and Chancellor approval

3-5+ months
  1. Approval by Higher Learning Commission (by Provost Office) and US Department of Education (by Financial Assistance)
4 months
Total Time Needed 12-14 months

Revision of Certificates

There is also an approval procedure for revising a certificate.

Revisions to a certificate that include any of the following must be approved:

  • Change in name of program
  • Curriculum modification
  • Change in delivery mode for 50% or more of the  requirements
  • Change in sites where program is offered
  • Accelerated or flexible delivery

 These steps should be followed when revising a certificate:

  • Creation of proposal to revise a certificate
  • Departmental approval
  • Divisional curriculum committee approval
  • Council of Academic Deans approval
  • University Senate approval via Consent Calendar

Deletion of Certificates

These steps are followed when deleting a certificate:

  • Office of University Registrar notifies chair and academic dean of certificates with no or low enrollment for past four years;
  • If certificate continues to have no or low enrollment for next academic year, it is removed from Bulletin listing of programs;
  • Certificate may be retained for one additional year, with approval of academic dean and department chair;
  • If no or low enrollment continues for that next year, certificate is eliminated.

Please note: A department may also initiate the deletion of a certificate.  In this situation, these steps should be followed:

  • Creation of proposal to delete a certificate
  • Departmental approval
  • Divisional curriculum committee approval
  • Graduate Council approval
  • Council of Academic Deans approval
  • University Senate approval via Consent Calendar