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Application Guidelines


All Miami University full-time instructional faculty who have responsibility for teaching and/or coordinating a course are eligible for Affordable Textbook/OER Grants.


Applications are considered on a rolling basis during the academic year.  Applications which are submitted between April 1 and August 1 will be reviewed early in the following fall semester.  Applications which are on a Qualtrics survey form can be accessed via a Canvas site.  Please contact Carla Myers, Scholarly Communications Coordinator, at or Carolyn Haynes, Associate Provost, at for access to the Canvas site.  Completed applications must be received no later than the deadline

Applications will be evaluated using the following criteria:

  1. Completeness of the application;
  2. Ability to adopt or adapt a quality product and actively engage students in the learning process;
  3. Potential student savings, including class enrollment and cost of existing materials;
  4. Average enrollment in the course and the frequency with which it is scheduled;
  5. Availability of suitable OER and/or affordable or free course material in major repositories;
  6. Likelihood that the applicant can and will complete the work involved in the timeframe;
  7. Sustainability of the resource beyond the initial use;
  8. Impact of the project on open or affordable education;
  9. Open licensing of adapted course materials (if appropriate);
  10. Accessibility and usability of the resource for all students.

Submissions that best describe available OER or affordable resources, the applicant’s ability to create affordable course materials or adopt/adapt OER, and possible additional assessment mechanisms will be judged more favorably.

The committee will not review applications:

  • Submitted after the application deadline;
  • With missing information;
  • From faculty members who have not submitted a Final Report on the outcomes of previous awards.

Applications meeting the following criteria will be given priority:

  1. Applications that have the potential to lower the costs of textbooks for a large number of students because the course has high enrollment, is taught frequently, or in multiple sections.
  2. Applications that include additional effective mechanisms to assess/compare student learning before and after the changes you plan to implement.
  3. Applications from applicants who have consulted and made effective use of librarians, instructional technologists, instructional designers, and/or CTE staff during the preparation of the application

Review of Applications

Applications will be reviewed by the University OER Committee, in consultation with the appropriate dean. Because there is no discipline-specific review, applications must be well conceived, clearly stated, and written in a language that can be understood by an audience of faculty peers from a range of disciplines.

Applications which involve a course taught by multiple faculty members should be accompanied by a statement from the department chair or director, or from the appropriate dean supporting the application. In the case of multiple faculty proposers, the professional development funding will generally be divided among the faculty. However, if the faculty are proposing to try different OER or affordable resources for different sections of the same course to compare results, the faculty proposers will each receive full professional development funding.

For more information on OER and/or Affordable Learning, please see Libraries' OER LibGuide or contact Carla Myers, Scholarly Communications Coordinator at; 513 529-3935.