Room Request Instructions

1. Sign in to 25Live.

Make sure to use Firefox or Google Chrome as your browser; other browsers, such as Internet Explorer, may cause issues with 25Live. Then navigate to the homepage: 25Live.collegenet.com/MiamiOH. Click on the “Sign In” link and enter your Miami unique ID and password.


2. Determine a date/time and a room for your event.

If you already know when and where you want your event to take place, click the "Create an Event" button on the homepage.

If you do not know when and/or where you would like your event to take place, see "Find Available Locations" above "Create an Event."


3. Fill in appropriate fields.

Note: Fields marked with a red asterisk are required. Help prompts are available to the right of some fields.

  1. Event Name*
  2. Event Title
  3. Event Type*
  4. Sponsoring Organization*
    If your sponsor does not appear within the list provided, contact classroomscheduling@MiamiOH.edu.
  5. Co-Sponsoring Organization(s)
  6. Head Count
    The expected head count helps ensure that the location selected will be large enough to hold the number of people you expect to attend the event.
  7. Event Description
  8. Repeating Event
  9. Event Date/Time

    If your event is a repeating event enter only the date of the FIRST meeting on this page (the box next to “The first occurrence begins and ends on the same day” should always remain checked). Repeating dates will be entered later. Also note that when entering the time of your event the available drop-down list shows only every half hour. However, if your event needs to start and/or end at a different time (e.g. 7:15) you may type that time into the box.

    Important: All events must end no later than 10 p.m. when the buildings are locked for the night. If you enter an end time after 10 p.m., it will be changed back to 10 p.m. when a staff member reviews your request. If any takedown time is needed after an event it cannot extend past 10 p.m. Rooms are not reserved overnight.

  10. Event Location(s)*
    If you already know what room you would like to use, type it into the “Search by Location Name” box. If you do not know the exact room you would like to use, you can enter the three-letter abbreviation for a building (FSB, LWS, JHN, etc.) and a list of all of the rooms in that building will appear. If a room appears and there is a green checkmark next to it, the room is available. If a red triangle with an exclamation point appears, the room is not available. (You can hover over the red triangle to see what is conflicting with your event and when.) Your final location selection will appear on the right side of the screen. Multiple rooms can be selected.
  11. Event Custom Attributes
    (Detail Image, Event Image, and Hot Event Image, X25 CIP Code) These fields are optional.
  12. Contacts (Scheduler/Requestor)
    If you wish to assign a different person as scheduler and/or requestor, type in the name to search. If the name does not appear, the person is not registered in 25Live and cannot be added.
  13. Categories
    Selection of categories is optional.
  14. Calendars
    Selection of calendar publishing is optional. The first field (Publish to Calendar) represents the University Events Calendar, which is viewable to everyone. Only campus or public events are posted to this calendar.
  15. Event Comments
  16. Event State
    Select "Tentative," unless you have special permissions to confirm events (staff only). If "Draft" is selected, the event request will not come to the scheduling staff for review and the request will not be approved.

4. What's next?

A confirmation email will be sent to your Miami address when your event is reviewed and confirmed. Never assume that your event is approved unless you have received a confirmation email.

Most requests are reviewed by the Office of the University Registrar. Exceptions: requests for FSB 0025 and FSB 1000 are reviewed by the Farmer School of Business. 

Requests are typically processed in the order in which they were received. If there is any problem with your request you will be contacted via your Miami email address so that any issues can be resolved.