J-1 Scholar Invitation Process

Be sure to review the J-1 Eligibility requirements before beginning this process. If you have any questions, please contact ISSS.

Below are the steps for bringing a J-1 Scholar to Miami University:

  1. Complete the J-1 Scholar Request Form and have it signed by both the Department Chair and the Dean
  2. Note: The Department Chair and Dean must circle either “Approved” or “Denied” when signing the form. If approved, the request may move forward. If denied, the denier must indicate “denied” on the form and return a copy of the form to any previous approvers (including the originating faculty member), as well as to ISSS.
  3. IF DENIED AT ANY LEVEL, THE SCHOLAR IS NOT PERMITTED ON CAMPUS
  4. If approved by the Department Chair and Dean, the form should then be sent to Academic Personnel along with the following documents:
    • Copy of passport
    • Resume/CV
    • Documentation of funding (if not paid by Miami) – accepted documentation includes bank statement, scholarship letter, salary statement, etc.
    • Employment Recommendation Form (if paid by Miami)
    • Documentation of English proficiency—one of the following is required:
      • Documentation of objective test of English (TOEFL iBT score of at least 65 or IELTS score of at least 5.5)
      • Documentation that scholar completed an academic degree or English language program in an English-speaking country (e.g. diploma, transcript, certificate of completion)
      • Documentation of an interview conducted in English with the scholar (see J-1 Scholar Request Form)
    • Documentation of previous J-1 status and/or current visa status (if applicable)
    • Request for DS-2019 for Dependents (see J-1 Scholar Request Form
  5. Academic Personnel will contact ISSS to check on any export control concerns
    • If there are export control concerns, an OARS staff member will contact the hosting faculty member

  6. If approved, Academic Personnel will issue an appointment letter from the Office of the Provost and will forward everything to ISSS
    • If denied, the form will be sent back to the hosting faculty member with copies to the Department Chair, Dean, and ISSS
    • IF DENIED AT ANY LEVEL, THE SCHOLAR IS NOT PERMITTED ON CAMPUS
  7. If approved, ISSS will process Form DS-2019 and express mail it, along with the appointment letter and other pre-arrival information, to the prospective J-1 scholar. ISSS will also notify the hosting faculty member that the DS-2019 has been processed and shipped to the scholar.
  8. The scholar may then apply for the J-1 visa and come to campus as planned. He or she must check in with ISSS and Academic Personnel upon arrival.
    • Note: All J-1 visa applicants who are outside the US must pay the SEVIS fee in addition to the visa application fee.

Terms of J-1 Scholar Appointments

  1. The Office of the Provost provides the Visiting International Scholar access to University libraries with full privileges; it provides an assigned library carrel, when available, and/or space in the host department. The host department is encouraged to involve the Visiting International Scholar as much as possible in the life of the department.
  2. International Student and Scholar Services (ISSS) issues the DS-2019 to Visiting International Scholars who are to be sponsored under Miami University’s J-1 Exchange Visitor Program. Those persons seeking to enter the U.S. or to remain in the U.S. in some other non-immigrant visa category will be advised of the appropriate visa documentation to request. Visiting International Scholars in J-1 status must check in with ISSS upon arrival, where a brief orientation to J-1 rules and regulations will be provided. As needed, it is expected that the host department will provide the Visiting International Scholar with an orientation to the University and to the Oxford community. Assistance will also be available in seeking long-term housing or in obtaining temporary accommodations until permanent housing can be located. Miami University is not responsible for providing housing on campus.
  3. Visiting International Scholars are required to provide their own medical insurance, if not a benefits-eligible Miami University employee. Information on available policies can be obtained from the ISSS office or by contacting international@MiamiOH.edu.
  4. Miami University accepts no liability for laboratory work engaged in by the Visiting International Scholar.
  5. The Visiting International Scholar should not expect to take on paid duties during his or her stay at Miami University beyond what is listed on his or her Miami University appointment letter. There is little likelihood that a paid position will be available. Visiting International Scholars in J-1 status do not have authorization to work off-campus.
  6. The Visiting International Scholar will notify the host department and ISSS if any family members will accompany him or her.
  7. The Visiting International Scholar is expected to comply with rules and regulations pertaining to Section 16: USE OF UNIVERSITY PROPERTY AND RESOURCES of the Miami University Policy and Information Manual.