Accounting Assistant, Senior

Functional Title

Accounting Assistant, Senior

Job Code

0002-CS393

Classification Series

Accounting/Bookkeeping

Band/Zone

F2

Department

Accounting, Accounts Payable, Bursar and Purchasing

FLSA

Non exempt

Last Updated

September 2013

General Function

Performs a variety of basic to intermediate administrative tasks related to Accounting, Accounts Payable, Bursar or Purchasing operations

Characteristic Duties and Responsibilities—Essential Functions

  • Provide routine and non-routine information regarding Accounting, Accounts Payable, Bursar and Purchasing processes, following standard procedures with basic interpretation of policies.
  • Maintains complete, accurate, and up-to-date files and databases in one or more functional areas; e.g. billing and payments of vendors, university purchases, student accounts, etc. Assist with testing system upgrades.
  • Processes, posts and reconciles financial information; e.g. requisitions, vouchers and invoices, balancing cash deposits. Retrieves, interprets and/or analyzes data; provides reports.
  • May perform a variety of clerical tasks including maintaining an inventory of supplies, data processing, opening and sorting mail, and delivering financial material to another office.
  • Performs various basic to intermediate administrative tasks; provide assistance with projects as needed.

Reporting Relationships

Direction Received: Reports to head or assistant head of an administrative unit (i.e. Director, Associate Director, Assistant Director, Manager, Assistant Dean, or Administrative Assistant)

Direction Given: Occasional monitoring and training of student employees

Minimum Requirements

Requires nine months of coursework or training beyond high school and eighteen months of related experience, or an equivalent combination of education and experience

Knowledge, Skills, Abilities, and Worker Characteristics

  • Knowledge of accounting, bursar and purchasing procedures and techniques
  • Knowledge of standard office equipment and procedures
  • Knowledge of computer and office applications
  • Business math skills, oral communication skills
  • Ability to work with people with diverse backgrounds

Working Conditions

Periodic assignments given which entail dealing with modestly unpleasant physical situations such as near continuous use of computer


Please note: The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular positions. Employees may be requested to perform job-related tasks other than those specifically presented in this description. For jobs occupied by more than one employee, the identification of non-essential functions shall be determined from the individual’s position description.