Administrative Assistant

Functional Title

Administrative Assistant

Job Code

0003-CS545

Classification Series

Administrative/Program Support

Band/Zone

G2

Department

Multiple

FLSA

Non exempt

Last Updated

September 2013

General Function

Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit

Characteristic Duties and Responsibilities—Essential Functions

  • Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
  • Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
  • Assists University staff, faculty, and students; answers inquiries and provides information.
  • Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
  • Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
  • May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.

Reporting Relationships

Direction Received: Reports to upper level administrator (i.e. Director, Assistant Director, Dean, Assistant Dean, Department Chair, etc.)

Direction Given: Direct administrative supervision of student employees.  May provide functional or direct supervision of classified staff.

Minimum Requirements

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise

Knowledge, Skills, Abilities, and Worker Characteristics

  • Knowledge of unit's operations, policies, and procedures
  • Supervisory skills
  • Knowledge of computer and office applications
  • Research skills

Working Conditions

Generally typical office environment.  May require considerable walking, standing, or bending.  May have periodic assignments which entail dealing with modestly unpleasant conditions.


Please note: The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular positions. Employees may be requested to perform job-related tasks other than those specifically presented in this description. For jobs occupied by more than one employee, the identification of non-essential functions shall be determined from the individual’s position description.