Medical Records Clerk
General Function
Creates, updates, and maintains medical records of student patrons of university medical system
Characteristic Duties and Responsibilities—Essential Functions
- Verifies eligibility of student; pulls files and enters any new information; completes medical history forms; directs or assists student to appropriate area.
- Collects, counts, and audits medical records for changes; readies chart for nonexempt visit; files ancillary reports; returns chart to maintain file.
- Explains immunization and physical requirements via phone or in person to students and parents.
- Makes appointments; records test results and other patient information.
- Answers phone; provides information or refers to appropriate individual; delivers messages.
Reporting Relationships
Direction Received: Reports to Administrative Assistant
Direction Given: Occasional training and instruction of classified staff
Minimum Requirements
Requires six months of coursework or training beyond high school in medical procedures and terminology and two years of medical records experience, or an equivalent combination of education and experience
Knowledge, Skills, Abilities, and Worker Characteristics
- Knowledge of medical terminology
- Knowledge of record keeping procedures
- Knowledge of standard office procedures and equipment
Working Conditions
Physical effort usually requires considerable walking and standing with some lifting of materials weighing from 25 to 50 pounds. Periodic assignments given which entail dealing with modestly unpleasant physical conditions.
Please note: The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular positions. Employees may be requested to perform job-related tasks other than those specifically presented in this description. For jobs occupied by more than one employee, the identification of non-essential functions shall be determined from the individual’s position description.
Functional Title
Medical Records Clerk
Job Code
0020-CS355
Classification Series
Medical Records
Band/Zone
F1
Department
Student Health Service
FLSA
Non exempt
Last Updated
September 2013