Family and Medical Leave Act (FMLA)

FMLA Questions?

Classified and Unclassified Staff, contact Jill Sandlin (513-529-2684). The FMLA fax number is 513-529-2686.

Faculty and Unclassified Academic Staff, contact Celia Ellison (513-529-7268).

Frequently Asked Questions

The Family and Medical Leave Act (FMLA) provides eligible employees up to 12 workweeks of unpaid leave a year, and requires group health benefits to be maintained during the leave as if employees continued working. Miami requires all employees to utilize their leave balances (vacation, sick leave, personal leave) while on FMLA. Employees are also entitled to return to their same or an equivalent job at the end of their FMLA leave.

See MUPIM 4.7/OAC 3339-4-07 (or AFSCME and FOP agreement, if applicable) for policy details.

Eligibility

To be eligible for leave taken under the FMLA, an employee must have worked 1,250 hours during the 12 months prior to the date of application for the leave and have worked for the employer for 12 months.

The employee must give notice thirty (30) days from the date that the leave is to begin, or if that is not possible, whatever is "practicable". Practicable is defined as "as soon as possible and practical depending on the facts and circumstances of the situation." An employee who cannot provide a thirty (30) day notice should provide notice "either the same day or the next business day" that the need for leave is known.

Types of FMLA

Specific leave: leave for a specific period of time to return to work (example: surgery).

Intermittent leave: occasional need for leave (examples: physician appointments, physical therapy, and flare ups).

Application Process and Timeline

  1. Complete and submit the online FMLA Request form. Employee will receive an email confirmation of submission with employee instructions and repsonsibilities. 
  2. While your physician is completing the Medical Certification, your FMLA status will be pending for up to 15 calendar days from the date of application. If you have not received a confirmation letter within 20 days, contact the appropriate office.

Re-Certification

  • You are required to re-certify your FMLA for on-going conditions every six (6) months. 
  • Dates of approved FMLA are in your approval letter.  
  • As the employee, you are responsible for keeping track of your approved leave and submitting your re-certification request at least thirty (30) days prior to expiration.