Leaving the University

There are many reasons one may leave employment at Miami. It is the goal of Human Resources to make the transition from Miami as smooth and stress-free as possible.


The decision to retire is one of the biggest made in a lifetime. The timing may rely on age, years of service, and the plan from which you are retiring. Read more about the steps to take to retire on Planning to Retire.


  • Begin the process by completing the voluntary resignation notice.
  • Once notice is received in Human Resources, you will receive the following information:
  • Return any university property to your supervisor (including your Miami ID and parking tag) on or before your last day worked.

Vacation, Comp Time, and Sick Leave Payout

Unused sick leave is not paid out unless retiring. See MUPIM 4.5D for the policy for unclassified staff and MUPIM 20.12.A (SATSS 20.12C) for classified staff.

If you are hired within 10 years of leaving Miami into a position of public employment with the State of Ohio, you may request transfer of your unused sick leave.

  1. Contact your new employer's human resources department to make the request.
  2. Your new employer must contact Miami's Human Resources, or fax to 513-529-4223, to request the transfer.

Unclassified Vacation 

Upon retirement, termination, or death, the administrative staff member or his or her estate shall be compensated at the final rate of pay for unused vacation to a maximum of forty (40) days. Days are rounded to the nearest half or whole day. Compensation shall be paid within ninety (90) days of retirement, termination, or death. Vacation time may not be used to extend University benefits coverage. (MUPIM 4.2.B)

Classified Vacation and Compensatory Time

Upon separation from the university, an employee with a minimum of one year of unbroken university service shall be entitled to compensation at the employee’s current rate of pay for all lawfully accrued and unused vacation leave to the employee’s credit at the time of separation up to three years. In case of death of an employee with a minimum of one year of university service, such unused vacation leave shall be paid in accordance with section 2113.04 of the Revised Code, or to the employee’s estate.

Upon the termination of employment, any employee with accrued but unused compensatory time shall be paid for that time at a rate that is the greater of the employee’s final regular rate of pay or the employee’s average regular rate of pay during the employee’s last three years of employment with the state. (MUPIM 20.9)

Exit Interview

You are invited to schedule an in-person exit interview with a Human Resources staff member to address any employment questions or concerns you may have regarding your employment at Miami. Contact information will be found in the confirmation email received after completing the resignation notice.

Reductions in Force (Layoffs)

When necessary, the University shall determine the classifications in which the reductions in force (MUPIM 20.7) will occur and the number of employees to be laid off within each classification.

Your University Benefits

University benefits are effective through the end of the month in which your last day of employment falls. These include health, dental, vision insurance, life insurance, flexible spending accounts, and tuition fee waiver.