New Hire Toolkit

Welcome to Miami University! The following checklist will provide the fundamental steps associated with your employment with Miami University. We are happy you chose to join Miami and proud that you will be joining a great work environment, with an excellent total compensation package.

New Hire Checklist

Your Welcome Email

The Welcome email will provide you with information related to your "First Day" and onsite "HR New Hire Orientation" date if applicable. The following instructions will help you to complete your new hire paperwork and become more familiar with Miami policies and procedures.

On Your First Day

Online Training and Self-Identification Surveys

The Office of Equity and Equal Opportunity (OEEO) invites all employees to complete the Voluntary Self-Identification of Veteran Status and Self-Identification of Disability surveys which can be completed in BannerWeb at any time.

Online Training
All new hires will receive an email within 30 days from OEEO with the links to the following training modules:

  • Preventing Discrimination and Harassment
  • Preventing Sexual Misconduct (Title IX)

Note: The online training must be completed within 30 days from your date of hire to continue employment with Miami University.

Full Time Employees (after attending the New Hire Orientation)

Within 31 Days of Hire Date

Go to the My Benefits and Wellness page to learn more about the programs and discounts available to you and your family.

  • If you are benefit-eligible, complete your online new hire benefits enrollment in BannerWeb.
  • To cover eligible dependents, submit dependent documentation to the HR/Benefits office.

Within 120 Days of Hire Date

Go to My Money - Retirement to learn more about Miami's retirement plan options.

If you wish to participate in an alternative retirement plan (ARP), the Retirement Plan Election form (found in the new hire packet) must be submitted to the HR/Benefits office within 120 days of benefit-eligibility.

MyMiami and BannerWeb

MyMiami is your online portal to accessing university resources, news, library resources, and personal information including leave balances, bursar account, and pay stubs. 

BannerWeb is your online access to employee services such as updating your address, editing direct deposit and tax information, requesting a tuition fee waiver, unclassified leave reporting

Each of these portals requires login and MUNet password.

Prior Ohio Public Service

Individuals with prior Ohio Public Service may be eligible to transfer unused sick leave to Miami University. Classified and unclassified staff should complete the Request to Transfer Ohio Public Service. Faculty and academic administrative staff should contact Academic Personnel Services at 513-529-6724.

Employee Resource Groups

These groups, also known as network groups, are university-sanctioned groups of employees providing a sense of community within the university while often contributing to business strategies. These groups provide opportunities for networking with colleagues, providing community service, developing pipelines, aiding in retention, and helping shape multi-cultural marketing strategies. See Faculty and Staff Organizations for details.