Work Hours and Breaks

The following hour restrictions must be followed regardless of the number of jobs held by the student:

  • Student employees are not permitted to work more than 22 hours per week during the academic year and no more than 40 hours per week during the summer and semester breaks.
  • International student employees are not permitted to work more than 20 hours per week during the academic year and no more than 40 hours per week during the summer and semester breaks.

Student employees should also be aware of the University's holiday schedule, which may affect work times.

  • During Winter Break, student employees (including international students) who are enrolled in the Spring Semester can work up to 40 hours per week. Students who graduate in December, are no longer permitted to continue working as student employees during Winter Break or Winter (J) Term.
  • Students who are enrolled in the Winter (J) Term can only work up to 22 hours per week. Students (including international students) who are not enrolled in the J Term but enrolled in the Spring Semester can work up to 40 hours per week.

Break and Lunch Requirements

All student employees follow the same break and lunch requirements.

Breaks and Lunch Structure
Hours Worked Breaks Required Clock In/Out Required
More than 4 15 minute break No
More than 5 (minors only) 30 minute break Yes
8 Two 15 minute breaks No
More than 8 Two 15 minute breaks and 60 minute lunch Break: No; Lunch: Yes

Special Circumstances

Working Off-Campus Prohibition

Due to Wage and Hour Law, tax complications, Miami's liability if a student is injured, and access to Kronos (via Badge Readers and Cisco Phones), all students must perform their job duties on-campus, even if the work can be performed off-campus.

In extenuating circumstances, when a student's job duties cannot be performed on-campus, a student must submit (prior to the student working) a written request to studentjobs@miamioh.edu for approval.

Injury and Illness

If a student suffers a valid injury on the job, as an employee of Miami University, they are covered by Workers' Compensation. It is imperative that the student's employment paperwork is completed and their status in HireTouch is marked "Hired" prior to working. Any injuries incurred prior to the student being at the status of "Hired" will not be covered by Workers' Compensation.

If the student is injured on the job and requires medical treatment, they may seek minor treatment at the Student Health Service or at a physician that is BWC certified. Medical treatment for approved claims as a result of the injury will be covered in full.

Students injured on the job, regardless if treatment is required, should report the injury to their supervisor immediately. Then, they should do the following:

  • Complete and submit an Employee Injury and Illness Report (PDF 112KB) to Human Resources within one working day of the incident.
  • Contact the Environmental Health and Safety Office (513-529-2829) as soon as possible to request that an "Accident Investigation Report" be completed.

Severe Weather

Student employees who work when the University is closed for severe weather will receive severe weather pay for all hours they worked. Students are not eligible for both regular and severe weather pay for hours worked when the University is closed; only severe weather pay.

Work Study does not cover severe weather pay. The department will be charged for the additional pay that a student receives as a result of working when the University is closed for severe weather.

Student employees who do not work are not eligible to receive pay for the hours they normally would have been scheduled to work.

In the event of the University being closed for severe weather, Kronos instructions will be sent out to managers via the Kronos and Student Employment listserv. See Severe Weather for more information about alerts and warnings.