Assessment FAQ

Assessment Methods and Data Collection

How many semesters worth of data should we include in the data sheets?
Include data from the Fall, Spring, and Summer for the academic year prior to the due date of your program review submission.

Should we assess every Global Miami Plan course in our department?
Unless your department teaches a small number of MP courses, you may assess a sample of your courses, rather than every single Global Miami Plan course taught. Your report will need to include assessments of each type of Global Miami Plan course taught in your department (Foundation, Thematic Sequence, and Capstone).

Should we use all three tiers of the multi-tiered model in our assessment?
Unless you have made alternate assessment plans with the Coordinator of Assessment, you will need to include all three tiers of the multi-tiered model in your assessment. Using multiple types of assessments provides a more complete picture of the state of your Global Miami Plan courses. Due to the relative ease of conducting Tier 1 and Tier 2 assessment, Tiers 1 and 2 should be applied to multiple Global Miami Plan courses. However, Tier 3 assessment, which is often more time-consuming, does not need to be applied to every Global Miami Plan course that you assess. It is acceptable to apply Tier 3 methods of assessment to only one or two Global Miami Plan courses. However, please include your plans for using Tier 3 assessment in other Global Miami Plan courses in the future.

Should we assess all four Global Miami Plan principles?
Tiers 1 and 2 should address all four Global Miami Plan principles. Because Tier 3 assessment is more time-consuming to conduct, it is acceptable to focus on one or two of the principles for your Tier 3 assessment. However, please include a description of how the remaining principles will be assessed in the future using Tier 3 assessment methods.

Our department teaches a course that is included in another department's thematic sequence. Do we need to include that course in our assessment report?
No. Assessment of thematic sequences courses is the responsibility of the department that officially houses the thematic sequence. Because your department teaches a course that is included in a different department's thematic sequence, you may be asked to assist the other department with their thematic sequence assessment. However, for your department's Global Miami Plan Assessment report, you only need to assess thematic sequences that are housed within your department.

What type of data should we provide for tiers 1, 2, and 3?
For all three tiers, please provide a qualitative summary of your assessment results as well as a description of the assessment tool(s) that was used (e.g., survey questions, rubrics). You will also need to provide enough data so that the review committee can determine how you came to your conclusions. Specifically:

  • Tier 1: Please include a qualitative summary of faculty findings. If faculty used rubrics or other tools to assess course components, include frequencies or means for each of the rubric categories.
  • Tier 2: If qualitative techniques were used (e.g., focus groups), include a qualitative summary of the results. For quantitative assessment techniques (e.g., surveys), include frequencies and/or means for each of the survey questions. If you collected data from multiple classes or multiple semesters, please aggregate the results as appropriate, e.g., provide means for each semester.
  • Tier 3: Please include the means and/or frequencies for each of the rubric categories (or for any other tools used).

Our course surveys include some questions that do not specifically address the Global Miami Plan principles (e.g., general course satisfaction, course content). Should we include the results for these questions in the report?
Although we encourage you to analyze and use the data from all of your survey questions, your Global Miami Plan Assessment report should only include the survey data that is relevant to the four Global Miami Plan principles.

How many syllabi should we include in the appendix?
You do not need to include all syllabi for all Global Miami Plan courses taught since the last Global Miami Plan Assessment report. Please include a representative sample of syllabi from each of your Global Miami Plan courses from the previous year. If you have Global Miami Plan courses that are not taught every year, you may need to include syllabi from earlier years as well.

Should we include examples of faculty-designed assignments or student work (e.g., student papers)?
Because your report will summarize the department's findings from its assessment of the assignments and student work, you do not need to include actual samples these items.

The report guidelines request information that we have already provided in an earlier section of the report. Should we provide the same information twice?
You do not need to include the same information twice. If you have already presented the necessary information earlier in the report, please direct the reader to the earlier section.

After collecting our assessment data, we discovered that students in some of our Global Miami Plan courses are not doing as well as we would like. Should we acknowledge this shortcoming?
Absolutely! Assessment is not about proving that students are doing well. Assessment is about using systematically collected data in order to improve student learning and development. In order to improve student learning, departments must identify students' weaknesses as well as their strengths. Departments are encouraged to acknowledge any problems discovered as the result of their assessment. However, departments must also create an "action plan" that describes how they plan to improve the situation. The best assessment reports are not those that show only the "good" data, but rather those that demonstrate how they are using their assessment data to improve student learning and development in their Global Miami Plan courses.

Report Submission

When is the report due?
The report is due in October, at the same time as your program review documents. Contact the Director of Liberal Education for the specific date each year (; 513-529-7135).

Where do we submit the report?
How many copies of the report and appendices should we submit?
Should we submit electronic copies or hard copies of the report?
Electronic submissions are preferred and should be sent to the Director of Liberal Education and Assessment at If you are unable to obtain electronic copies of all report items (e.g., syllabi or other appendices), please submit ONE hard copy of the missing items to the Director of Liberal Education in 313 Laws Hall.

How many pages should the report be?
There is neither a page limit nor a page requirement for the report. The report should be long enough to summarize the assessment findings. Length will vary depending on the number of Global Miami Plan courses included as well as the number and type of assessments conducted.

Who reviews the Global Miami Plan Assessment reports?
An ad-hoc committee comprised of Associate Deans from each division, the Director of Liberal Education, and the Coordinator of Assessment reviews the reports and submits a summary of their findings to the department, the divisional Dean, and the Provost. After receiving the letter of findings, the department consults with the appropriate Associate Dean to determine how the action plan will be implemented. After the Program Review cycle is complete, the Provost's Office reviews all information received - including the recommendations outlined in the review committee's letter - and notifies the department of any action that should be taken.

When will we receive feedback on our report?
Departments will receive a summary of the review committee's findings by the end of the following Spring semester. Some departments may receive feedback earlier, depending upon when their report is scheduled for review by the committee.

Examples and Additional Assistance

Who can we contact for additional assistance on Global Miami Plan assessment?
Browse the Office of Liberal Education assessment web site, or contact CELTUA at and visit their web site at

Where can we find examples of rubrics and Tier 3 assessment?
Where can we find examples of survey questions for Global Miami Plan Assessment?
Where can we find examples of other departments' assessment plans and final reports?

All of the above items can be found on the Global Miami Plan Assessment webpage.