Training will soon be under way for Miami University's new Buyway requisitioning, purchasing and payables system. Miami Buyway will provide access to one-stop shopping for many commonly purchased items by university departments.
The Miami Buyway E-net procurement system includes functions that allow staff to request bids, place special orders, process reimbursements, make direct payments and issue 1099 payments.
“Miami Buyway can process very simple orders, as well as lengthy and complex purchases, “ Bill Shawver, senior director of purchasing and central services, said. “We have built workflow logic that will route requests to your approvers and any other work units that add value to our internal processes such as grant review, payroll, It services, purchasing and environmental health and safety.”
The vendor community has been loaded in Buyway to place catalog driven orders that will be sent electronically. This will significantly speed up order placement and reduce waste. Invoicing workflow also has been designed to input electronic invoices and auto payment posting to maximize cash management.
“We expect to significantly improve our ability to track purchases, interpret the kind of type of items we buy and much more effectively negotiate with vendors to improve price points,” Shawver added.
With this new system, Miami will be positioned to participate with many group-purchasing consortia such as the Ohio Inter-University Council, all dedicated to manage financial resources.