News Release

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Comments wanted on proposed new email system

04/19/2012

Miami University's IT services seeks public comment on a proposed switch to Google Apps for Education, which would provide email and calendaring service to employees.

The Microsoft Exchange implementation that provides faculty and staff email and calendaring is the first application to undergo full review by the Application Rationalization process — an effort by IT services with assistance from Accenture to reduce costs, but still remain efficient.

Accenture and the application rationalization team recommended that Miami explore moving to either Google Apps for Education or Microsoft Live@edu.

Following an in-depth investigation of Miami’s requirements and both products via a process known as a fit-gap analysis, Google Apps for Education was preferred by the review team by a 10 – 0 vote. This recommendation was taken to the IT Strategic Advisory Council (ITSAC) on April 16 and was given preliminary endorsement.

The full recommendation of the fit-gap review team was to move faculty and staff email and calendaring to Google Apps for Education. Additionally, the team recommended that both the Google and the Microsoft Office 365 collaboration suites be made available to all faculty, staff and students.

Miami pays approximately $157K annually for Exchange. Initial estimates project an annual cost for the new service at $68K with one-time conversion costs of $112K. This will give Miami annual savings of approximately $88K once conversion costs are paid. IT services is working to refine the projected annual costs.

This recommendation now moves into a public comment period. Members of the university community are encouraged to learn more about the choice and to voice their opinions at www.muohio.edu/uit/Application-Rationalization.

This blog will remain open through Friday, May 4. Comments posted will be summarized and shared at the May 8 ITSAC meeting where a final recommendation will be submitted for endorsement.

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