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Senate action Nov. 19

11/20/2007

University Senate Nov. 19 heard reports from Laurie Koehler, director of admission, and Richard Norman, senior vice president for finance and business services.

Senate discussed the president's Five-year Strategic Goals.

The next meeting of Senate will be 3:05 p.m. Dec. 3 in 111 Harrison Hall.

With the approval of the Nov. 5 minutes, Senate endorsed resolutions SR 08-08 and SR 08-09.

SR 08-08
Whereas, the Governance Committee is charged in the Bylaws of University Senate to review the distribution of faculty seats every three years;

Whereas, the School of Interdisciplinary Studies will cease to be an academic division effective June 30, 2008, and as a result a faculty seat will open on the Senate;

WHEREAS, the data indicate that the School of Engineering and Applied Science has the highest ratio of faculty to Senate seats (40.5 faculty to 1 Senate seat) and thus the greatest need for an additional Senate seat;

Whereas, American Studies Program and the Western Program in the College of Arts and Science (CAS) are, or will be tenure-granting programs, and are not presently represented in the allocation of Senate seats within CAS;

BE IT THEREFORE RESOLVED that the University Senate adopt revisions to the Bylaws of University Senate, as set forth below:


  • Senate representation by the School of Interdisciplinary Studies be discontinued effective June 30, 2008;
  • An additional seat be allocated to the School of Engineering and Applied Science (SEAS), resulting in the allocation of a total of two (2) seats for that division as set forth below:

    • One (1) seat Computer Science & Systems Analysis + Paper & Chemical Engineering
    • One (1) seat Electrical & Computer Engineering + Mechanical & Manufacturing Engineering;

  • The election/term of Senators to fill the seats allocated to the School of Engineering and Applied Science:

    • Computer Science & Systems Analysis + Paper & Chemical Engineering - 2006-2009 (Seat currently filled by James Kiper, Computer Science & System Analysis).
    • Electrical & Computer Engineering + Mechanical & Manufacturing Engineering - 2008-2011 (Election to be held spring 2008).

  • Faculty whose tenure home is the American Studies Program in the College of Arts and Science are added to the Senate quasi-departmental unit of History + Religion;
  • Faculty whose tenure home is the Western Program in the College of Arts and Science are added to the Senate quasi-departmental unit of English + Journalism.
    BE IT FURTHER THEREFORE RESOLVED that these revisions be effective with the spring 2008 election of the Class of 2011.


08-09
BE IT HEREBY RESOLVED that University Senate adopt revisions to the "Guide for the Consolidation, Partition, Transfer, or Elimination of Academic Divisions, Departments, or Programs" as set forth below:

The purpose of these principlesthis resolution is to guidegovern the decision-making process when consolidation, partition, transfer, or elimination of existingacademic divisions or, departments, or programs is contemplated or when the transfer or elimination of existing programs is contemplatedunder consideration. "Programs" in this document is defined as interdisciplinary programs and degree programs. Fundamental to all that follows is the principle that ordinary administrative chains of command ought should always to be observed in the decision-making and implementation process; that is, discussion, consultationsconsultation, and fact-finding will normally begin at the programmatic, departmental and dean'sdean level, with recommendations passing through divisional channels before reaching the Provost's office. This does not preclude initiative for such a decision-making process coming from a higher or lower level, but it is meant to establish the principle of involving first, and in a substantial way, those who are closest to the areas under scrutinyconsideration. At all times in the process outlined below, every effort should be made to keep the Provost, other appropriate university officers, and the faculty, staff, and students in affected divisions, departments, and programs and faculty informed of the progress of such discussions as they take place. In order to facilitate this communication and in keeping with University Senate's primary responsibility for curriculum, programs, and course offerings, a process coordinator must be designated at the outset by the Provost in consultation with the Executive Committee of University Senate at the point when a program, department, or division administrator initiates formal discussion involving consolidation, partition, transfer, or elimination. Although not necessarily a member of Senate, the process coordinator will regularly report to Senate on the progress of discussions and will, wherever needed, facilitate the communication process among affected parties.

The following actions and timetables should guide all administrators and key stakeholders whenever consolidation, partition, transfer, or elimination is being formally considered. Relevant communication should occur at a time that would allow for substantive feedback from affected parties.

Step 1. Name a process coordinator and appoint an ad hoc working group or appropriate committee.
Step 2. State action being considered and broad rationale for the proposed action, and identify those who would be affected. [15 days]
Step 3. Gather information, consider courses of action, and communicate results of assessment and impact analysis. [90 days; if Academic Program Review is necessary, adequate time will be added to the process to complete the program review.]

  • identify sources and types of information and provide this information to those affected
  • consult with the faculty, staff, and students in affected divisions, departments, and programs
  • consult the Council of Academic Deans and the affected administrators
  • initiate Academic Program Review when elimination of a division, department(s) and/or program(s) is among the tentative goals and when an Academic Program Review has not been conducted within the last three years.
  • assess impact on and consequences for:

    • Miami's mission and primary goals
    • students, faculty, and staff
    • divisions, departments or programs that will be directly or indirectly affected
    • budgetary issues

  • communicate results of assessment and impact analysis

Step 4. Seek response from individuals directly or indirectly affected, including interested external parties. [60 days]
Step 5. Make recommendation to the University Senate for consideration.
Step 6. Make recommendation to Provost. [15 days]



Twenty-five members of Faculty Assembly can challenge the resolutions by filing a petition with the secretary of the university during the 10 class days after publication in the e-Report. Absent a challenge by Faculty Assembly, these policies will be forwarded to the president and the board of trustees for consideration.

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