ENT student using drilling equipment in lab

Correspondence Samples

Resume Examples (PDF) includes several examples taken directly from Miami University Oxford students.  

Letter Examples

Cover Letter

241 Hoyt Hall
Oxford, OH 45056
wfitz2@MiamiOH.edu
June 10, 20XX

Jane Smith
Seniors Living Center
123 Main St.
Middletown, OH 45067

Dear Ms. Smith:

I am writing to express my interest in the Service Coordinator position at Seniors Living Center. I have spent the last four years at Miami University studying the field of Gerontology and will be graduating with honors this May. My studies have focused on Aging in Diverse Contexts, and I have taken a variety of classes that explore aging from international perspectives and analyze the role of environment, culture and gender throughout an individual’s life span.

I believe that the Service Coordinator position matches my experience, studies and enthusiasm for gerontological studies. Miami University is home to the Scripps Gerontology Center and as described in the enclosed resume, I have been fortunate enough to spend the past two years assisting Dr. Robert Jones in his research on Ohio Family’s Satisfaction with Long-Term Care Facilities in the State. Researching long-term care opportunities in surrounding states, assisting in the development of the study’s survey and analyzing the results has given me a good understanding of opportunities and resources available to seniors in the area. This knowledge will allow me to refer individuals and their families to the appropriate resources to best serve their needs.

This past year, I completed an internship at Beechwood Acres working with chronically ill patients and individuals with disabilities. This experience exposed me to insurance and Medicare regulations for long-term care facilities. Wanting to advocate for my facility’s residents, I organized a trip of 10 colleagues to Washington D.C. to lobby our representatives for improved care and legal protection for individuals with disabilities.

My internship coupled with my research experience and academic studies make me a perfect fit for the Service Coordinator. I am particularly passionate about seniors and would welcome the opportunity to assist them in locating resources and advocate on their behalf. I will contact you during the week of June 20th to discuss an interview time. Please contact me at wfitz2@MiamiOH.edu or 513-529-3831 if you have any questions. Thank you for your time and consideration.

Sincerely,

Whitney Fitzsimmons
Enclosure

Cover Letter via Email

Ms. Sara Anderson
Senior Project Manager
Extraneous Advertising
4239 Baltimore Avenue
Philadelphia, PA 19104

Dear Ms. Anderson:

I am writing to express my interest in completing an internship this summer with Extraneous Advertising in the area of project management. I became familiar with your organization after reading about your nomination for an Effie Advertising Award in the Philadelphia Business Journal. I believe that I possess the creativity, leadership experience and work ethic to help Extraneous continue to excel in serving your health system's customers.

The attached resume provides my leadership and educational experiences during my time at Miami University. My marketing major has provided me with a solid foundation in the principles of brand management and web-based marketing. Specifically, I was able to compete in a case competition in my Branding and Integrated Marketing Communication class. In a team environment, I conducted consumer focus groups, researched social networking trends and created and developed an online presence for a local business. Through this project, I put into practice many computer skills, especially Adobe Photoshop, Illustrator and InDesign. After writing and presenting our proposal, the business selected to implement our strategy out of eight other presentations.

My leadership and creativity have also been enhanced by my involvement with the Campus Activities Council (CAC). As the chair of the recruitment committee, I developed a marketing plan and advertised our organization to students in order to increase the number of active members. I led two other members in developing a marketing plan that was implemented at eight Miami Athletic events. The result was an increase in active membership by 12% over a two-month period. Through my involvement in CAC and other organizations, I feel I have the ingenuity, knowledge and determination to help Extraneous continue to succeed.

I am very interested in serving and learning at Extraneous Advertising this summer. I would appreciate the chance to discuss internship opportunities with you and will call the week of March 10 to see if we can arrange a meeting that is convenient for you. In the meantime, please contact me at johara@MiamiOH.edu if you have any further questions.

Thank you for your time and consideration.

Sincerely,

James O’Hara

100 North Patterson Avenue
Oxford, OH 45056
513-529-3831
johara@MiamiOH.edu
Attachment: Resume

Prospecting Letter

849 Baldwin Avenue
Virginia Beach, VA 23467
watsoncs@MiamiOH.edu
January 5, 20XX

Mr. Timothy T. Mellon
Director of College Recruiting
XYZ Corporation
4500 Randolf Drive
Chicago, IL 60601

Dear Mr. Mellon:

I have been reading about XYZ Corporation in the Career Resource Center of Miami University’s Career Services and would like to inquire about employment opportunities in your management training program. I want to work in retail management and would like to relocate to the Chicago area.

I shall receive my B.S. degree this May. My interest in business started in Junior Achievement while in high school and developed further through a variety of sales and retail positions during college. My internship with Macy’s convinced me to pursue a career in retailing. When I researched the top retailers in Chicago, XYZ emerged as having a strong market position, an excellent training program and a reputation for quality customer service. In short, you provide the kind of professional retail environment I seek.

My resume is enclosed for your consideration. My education and experience match the qualifications required of your management trainees, but they do not tell the whole story. I know from customer and supervisor feedback that I have the interpersonal skills and motivation needed to build a successful career in retail management. Also, my practical experience gives me confidence in my career direction and in my ability to perform.

I am very interested in talking with you further about possible employment opportunities with XYZ Corporation. I will call you in the next two weeks to see if we can arrange a meeting time that is convenient to your schedule. Thank you very much for considering my request. I look forward to talking with you.

Sincerely,

Craig S. Watson
Enclosure

Interview Confirmation

100 Campus Avenue
Oxford, OH 45056
miamim@MiamiOH.edu
January 30, 20XX

Mr. J. B. Price
Personnel Manager
Golden Enterprises, Inc.
P.O. Box 675
Columbus, OH 43701

Dear Mr. Price:

I enjoyed speaking to you on the telephone today, and I am delighted to have the opportunity to meet with you and further discuss employment opportunities as a Sales Trainee with Golden Enterprises, Inc. As we discussed, I will arrive at your office in Columbus at 2:00 p.m. on Wednesday, February 8. I will also complete the online employment application prior to our meeting.

Thank you again for your time and consideration. I look forward to meeting you next week.

Sincerely yours,

Mary Miami

Job Offer Clarification

100 Campus Avenue
Oxford, OH 45056
miamim@MiamiOH.edu
April 23, 20XX

Mr. J. B. Price
Personnel Manager
Golden Enterprises, Inc.
P.O. Box 675
Columbus, OH 43701

Dear Mr. Price:

I want to thank you for extending an offer to work with Golden Enterprises, Inc. Before I can make a decision regarding this position as a sales trainee with your company, I need some clarification on the following two points.

First, I would appreciate it if you could advise me as to where I will be initially assigned. While I am aware that the majority of your sales trainees begin in the Columbus and Cleveland offices of Golden Enterprises, I am unclear about my potential placement.

A second consideration is that of salary. You indicated an annual salary of $35,500; however, I would appreciate it if you would advise me as to when I can expect to be converted to a straight commission.

Finally, I must add that this position requires exactly the kind of work I want to do. I trust that clarification of these two points will make your offer all the more attractive. I look forward to hearing from you before May 10th.

Sincerely yours,

Mary Miami

Post-Interview Thank-You

9066 Butternut Street
Apartment B
Oxford, OH 45056
jonesla2@MiamiOH.edu
April 29, 20XX

Ms. Katherine Ortiz
Director of Development
WLMR-Channel 57
10659 Columbia Parkway
Cincinnati, OH 45219

Dear Ms. Ortiz:

Thank you for the opportunity to meet with you to discuss the Assistant Director of Development position at WMLR-Channel 57. I enjoyed our interview very much.

This opportunity sounds exciting and challenging for someone with my energy level and commitment to public television. The Assistant Director of Development position offers an experience ideally suited for someone with my skills and abilities.

I would be happy to provide any additional information you may need regarding my candidacy.

Thank you for your consideration. I look forward to hearing from you soon.

Sincerely yours,

Laurie Jones

Intern Prospecting Letter

127 South Maple Street
Oxford, OH 45056
January 20, 20XX

Mr. R. U. Hiring
Personnel Manager
XYZ Corporation
2002 North Street
Cleveland, OH 44103

Dear Mr. Hiring:

I am currently a junior at Miami University seeking a summer position that will enable me to further develop skills in business administration and provide an opportunity to apply the concepts learned in my undergraduate studies. I became acquainted with XYZ Corporation during my sophomore year when I attended an information session presented by Kierra Williams, a Miami University graduate and employee of XYZ Corporation.

As you will note in the enclosed resume, I have had summer work experience in both manufacturing and retailing. These and other experiences have enabled me to further develop a variety of skills in interpersonal communication, problem-solving and time management. Therefore, I know that I would be able to make a meaningful contribution to your organization.

I would like the opportunity to further discuss summer employment opportunities with you in person. I am from Cleveland, and plan to be home during our Spring Break, March 16-20. I will contact your office in about two weeks to discuss the possibility of meeting during that week.

Thank you for your time and consideration. I look forward to speaking with you soon.

Sincerely yours,

Terry J. Klein
Enclosure

Intern Cover Letter

120 Tappan Hall
Oxford, OH 45056
johnsoew@MiamiOH.edu
February 1, 20XX

Ms. Kim Kruskop
Internship Coordinator
Art Institute of Chicago
111 South Michigan Avenue
Chicago, IL 60603

Dear Ms. Kruskop:

I am writing to express my interest in a summer internship with the Art Institute of Chicago. I learned of this opportunity while reviewing the internships listed on the website of Miami University’s Career Services. I am especially interested in the public affairs internship, and I believe I have the background and qualifications you seek in an intern.

As you will note in the enclosed resume, I have volunteered at the Miami University Art Museum since my first year in college. Through this experience, I have participated in the daily operations of a small campus collection of art. Now in my third year, I have been given the responsibility of training new student volunteers. I believe this valuable experience, combined with my course work in Marketing, Management and Communication, will help me make a contribution to the ongoing success of one of the world’s great art museums.

I will be in Chicago March 16-20 and would appreciate the opportunity to discuss my application with you in person. I will call your office next week to arrange a meeting time. Should you need additional information in the interim, please call me at (513) 529-1234, or e-mail me at the above address. Thank you very much for your time and consideration. I look forward to meeting you.

Sincerely yours,

Elizabeth W. Johnson
Enclosure

Intern Thank-You Letter

120 Tappan Hall
Oxford, OH 45056
johnsoew@MiamiOH.edu
March 19, 20XX

Ms. Kim Kruskop
Internship Coordinator
Art Institute of Chicago
111 South Michigan Avenue
Chicago, IL 60603

Dear Ms. Kruskop:

It was a pleasure meeting you and your colleagues on Tuesday! The internship opportunity we discussed is exactly what I am looking for, and I am sure I can assist you with some of your public affairs initiatives. I was especially excited to learn more about some of the community outreach ideas you have in mind.

Enclosed are copies of the writing samples you requested. Of course, I would be happy to provide any additional information you may need.

Thank you again for your time and consideration. I look forward to hearing from you.

Sincerely yours,

Elizabeth W. Johnson
Enclosures