Getting Started

Generally speaking, there are five steps in the process of applying for external funding.

1. Identify a funding source that is a good match for your project.

  • Visit our "Finding funding" section for resources.
  • Become familiar with funding trends and timing cycles.
  • Contact Research & Sponsored Programs (RSP) if you need assistance locating an appropriate funding opportunity.

2. Write the proposal.

  • Notify your RSP consultant of your intention to submit a proposal at least 10 working days prior to the funding agency's submission deadline by creating a new record in Cayuse (see below).  You are encouraged to contact your RSP consultant much earlier than that when possible, especially if you haven't worked with RSP before.
  • Review the guidelines in the RFP carefully; if necessary, contact your RSP consultant for help interpreting the guidelines.
  • Contact your RSP consultant if you have any questions about Miami or agency procedures.
  • Contact Research Ethics & Integrity staff if you have any questions about research compliance requirements.
  • Consider contacting the program officer or other agency contact to inquire whether your project is a good fit for their program.
  • Visit for data management plan guidance and examples.
  • Visit our "Grant writing resources" page for proposal writing resources.
  • Visit our "Proposal preparation resources" section for standard data and language often included in proposals.

3. Draft the budget.

  • Think through your project carefully and identify what resources you will need to complete it.
  • Ask for what you actually need to complete the project — no more and no less.
  • Visit our "Budget resources" page for institutional information you may need to complete the budget, including fringe benefit and indirect cost rates.
  • Submit a draft of the budget to your RSP consultant, who will help you develop the final budget and budget justification.
  • Release the final approved budget to your RSP consultant in Cayuse at least two working days prior to the funding agency's submission deadline.

4. Open a new record in Cayuse.

  • At least ten working days prior to the funding agency's submission deadline, login to Cayuse and create a new proposal record by:
    • Clicking on the Cayuse SP link;
    • Clicking on Start New Proposal in the Proposal Dashboard;
    • Filling in the requested information.

Visit our "Cayuse" page for additional information and support.

5. Route your proposal.

  • Your Cayuse record will need to be routed for the proper departmental approvals. Before routing, please contact your RSP consultant to check the record for any errors.

6. Submit the proposal.

  • In Cayuse, release the final proposal -- including an approved budget -- to your RSP consultant for final review at least two working days prior to the funding agency's submission deadline.

Post-award accounting is handled by the Grants & Contracts office.

Contact Us

Anne Schauer
Director of Research & Sponsored Programs
102 Roudebush Hall

Amy Cooper (formerly Amy Stander)
Assistant Director of Proposal Development
102 Roudebush Hall

CaTia Daniels
Proposal & Contract Specialist
102 Roudebush Hall