External Proposal Submission Incentive (EPSI)

Contact us: EPSI

Tricia Callahan
Director of Proposal Development
102 Roudebush Hall

Anne Schauer
Director of Research & Sponsored Programs
102 Roudebush Hall


Updated July 21, 2015

Under the EPSI program, Principal Investigators (PI's) who meet internal submission deadlines for proposals may earn up to $1,000 per year of professional expense funding, based on the number of submissions and the amount of direct and indirect (F&A) costs requested in the budget. EPSI will be initiated as a pilot program beginning July 1, 2013 for a three-year period. If successful, the program will be extended as appropriate.

The following criteria must be met to be eligible for EPSI program rewards:

  1. OARS must be notified via eSPA of the intention to submit a proposal at least ten working days prior to the agency submission deadline. This notification occurs automatically when a new proposal record is created in eSPA. Therefore, to be eligible for the incentive, the PI must create a record for the proposal in eSPA at least ten working days prior to the agency submission deadline.
  2. The proposal, including approved budget, must be released to OARS in eSPA for final review and submission at least two working days prior to the agency submission deadline.

If the above criteria are met, faculty and staff will be provided professional expense funds, pro-rated on the size of the budget's modified total direct costs and the amount of indirect costs requested, according to the table below.

External Proposal Incentives for common F&A rates

Modified total direct costs requested EPSI for full F&A
(44.5% for organized research; 44% for sponsored instruction; 39% for other sponsored activities)
EPSI for off-campus F&A (26%) EPSI for state F&A (8%) EPSI for charitable F&A (0%)
>/= $1,000,000 $1,000 $620 $190 $190
$500,000-$999,9999 $700 $434 $133 $133
$250,000-$499,999 $400 $248 $76 $76
$50,000-$249,999 $200 $124 $38 $38
$15,000-$49,999 $150 $93 $29 $29
$1-$14,999 $50 $31 $10 $10

If there are multiple PI's, the PI's will split the incentive funding according to by their levels of effort, as defined in the eSPA record. The maximum amount of EPSI program funding is $1,000 per person per year. Professional expense funds awarded under this program will be placed into designated accounts managed by the PI(s). With the exception of supplemental pay or summer salary, these funds may be used for professional expenses consistent with university expenditure policies (e.g., professional travel, supplies, conference expenses).