External Proposal Submission Incentive (EPSI)

Contact us: EPSI

Tricia Callahan
Director of Proposal Development
102 Roudebush Hall

Anne Schauer
Director of Research & Sponsored Programs
102 Roudebush Hall


Updated April 8, 2016

To encourage frequent and timely submission of externally funded grant proposals, the Office for the Advancement of Research and Scholarship (OARS) provides professional expense funding for faculty and staff under the Proposal Submission Incentive (EPSI) Program.

EPSI was initiated as a pilot program in 2013. Over $25,000 has been awarded to proposers who have met the program requirements, and we are pleased to extend this successful program on a year-by-year basis.

Under the EPSI program, faculty and staff who meet internal proposal submission deadlines may earn up to $1,000 per year of professional expense funding, based on the number of submissions and the amount of direct and indirect (F&A) costs requested in the budget.

The following criteria must be met to be eligible for EPSI program rewards:

  1. OARS must be notified of the intention to submit a proposal at least ten (10) working days prior to the agency submission deadline. For proposals involving multiple (2 or more) subawards or international collaborations, twenty-five (25) working days advance notice is required.
  2. The final, approved eSPA (Cayuse SP) record and final, approved budget for the project must be submitted/released to OARS at least two (2) working days prior to the agency submission deadline.
  3. The final proposal must be submitted/released to OARS at least two (2) working days prior to the agency submission deadline.

If all three of the above criteria are met, faculty and staff will be provided professional expense funds, pro-rated according to the size of the budget (direct costs) and the amount of F&A costs requested (see table below).

External Proposal Incentives for common F&A rates

External proposal sponsor direct costs requested EPSI for
full F&A (44.5%)
EPSI for
off-campus F&A (26%)
EPSI for
F&A less than 26%
>/= $1,000,000 $1,000 $600 $200
$500,000-$999,9999 $700 $400 $150
$250,000-$499,999 $400 $200 $100
$100,000-$249,999 $200 $125 $75
<$100,000 $150 $100 $50

If there are multiple Principal Investigators (PIs), the PIs will split the incentive funding according to the allocation of credit specified in the eSPA (Cayuse SP) record. 

The maximum amount of EPSI program funding is $1,000 per person per year. Professional expense funds awarded under this program will be placed into designated accounts managed by the PI(s). With the exception of supplemental pay or summer salary, these funds may be used for professional expenses consistent with university expenditure policies (e.g., professional travel, supplies, conference expenses).