Budgets included in grant proposals to government agencies, private foundations, corporations, and other external agencies must be reviewed and approved prior to submission. OARS consultants provide advice and assistance with budget preparation.
Official authorized representatives:
Please enter the information for your specific OARS Representative on all sponsor forms.
James T. Oris, Associate Provost for Research & Scholarship and Dean of the Graduate School
Business official to be notified if award is made:
Linda K. Manley
Grants & Contracts Manager
7 Roudebush Hall
Oxford, OH 45056-3653
Beginning with new awards received on or after July 1, 2014, all grants will be charged the University benefit rates listed in the table below.
|Student (graduate and undergraduate)||1.7%||1.7%||1.7%||1.7%||1.7%|
*Full benefits (9 months at 32 or more hours per week) **Part time statuatory benefits (less than 9 months or less than 32 hours per week
Summer compensation — full time faculty
According to Miami University policies governing academic personnel, summer earnings are limited to 33-1/3% of the faculty member's prior year's base salary (i.e., three months of base salary) for any combination of teaching, workshop, research, administrative and/or special assignment duties. Instructional salary is determined by multiplying the number of credit hours by 3% of the fculty member's base salary (except where superseded by other departmental or dampus guidelines). Funding agencies may place limitations on grant-based income.
Consulting rates on sponsored program — faculty and staff
The daily rate on federally-funded projects may not exceed 1/195 (for a 9 month contract) or 1/260 (for a 12 month contract) of the prior year's base salary. This same standard is recommended for other projects; however, higher rates may be used, subject to sponsor policies.
Student hourly wages
Beginning with new awards received on or after January 1, 2013, all grants will be charged according to the student wage scale in the table below. Please note the following:
|Job classification||Starting pay|
|Student Master 1 Undergraduate||$9.10|
|Student Master 1 Graduate||$9.60|
|Student Master 2 Undergraduate or Graduate||$10.60|
Graduate student stipends
Graduate student stipends, which are generally based on 50% effort during the 9 month academic year, vary by classification of student and department. Please consult OARS or your department chair for specific rates.
The Statistical Consulting Center offers statistical consulting to faculty, staff, and graduate and undergraduate students conducting research at Miami. Contact Manager Mike Hughes (513-529-5148) for information about services and rates.
The Redhawk cluster is a general purpose research computing resource available to support the research community at Miami University. Contact Research Computing Support Group Manager Gail Campbell (513-529-6067) for more information about services and rates.
All grant-related travel must conform to policies set forth in the Miami University Purchasing and Payment Handbook (MUPPH).
Vehicle use reimbursement rates (MUPPH section 7.40)
Personal automobile usage = $.56 per mile (effective January 1, 2014)
Meal and incidental expense rates (MUPHH section 9.30)
Meal allowances and incidental expenses vary by locality of travel and are based on federal per diem rates. The continental United States standard per diem rate for meals and incidental expenses is $30 and applies to all locations not specifically identified as having a higher per diem rate. Meals are reimburseable only when the travel is in overnight travel status.
Miami University dormitory room rates
|Room type||Cost per person per night|
Miami University pre-arranged meal rates
Miami has several a la carte locations at which the following approximate rates can be expected. Contact Housing, Dining, Recreation & Business Services' Conference Planning team for more information.
|Meal||Cost per person|
As specified in Miami University's indirect cost rate agreement document, the F & A rate for all on-campus projects is 42% of the budget's modified total direct costs (MTDC). This rate applies to research, instructional, and other projects that are:
As specified in Miami University's indirect cost rate agreement document, the F & A rate for off-campus projects is 26% of the budget's modified total direct costs (MTDC). This rate generally applies to projects that pay for needed research or instructional facilities as direct project costs or use donated facilities. It is to be used for all activities performed in facilities not owned by the institution, but does not typically apply to field studies or travel to meetings or conventions. This rate represents the 26% administration charge only.
Modified total direct costs (MTDC)
Calculation of MTDC includes all salaries and wages, fringe benefits, materials, supplies, services, travel, and subgrants and subcontracts up to the first $25,000 of each subgrant or subcontract (regardless of the period covered by the subgrant or subcontract). MTDC excludes equipment (any non-expendable item or system with a lifespan of more than one year and a value greater than $5,000), capital expenditures, charges for patient care, student tuition remission, rents/costs of off-site facilities, scholarships and fellowships, and that portion of each subgrant or subcontract in excess of $25,000.