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Budget Resources

Contact us: budgets

Tricia Callahan
Director of Proposal Development
102 Roudebush Hall
513-529-1795
callahtl@MiamiOH.edu

Anne Schauer
Director of Research & Sponsored Programs
102 Roudebush Hall
513-529-3735
schauerap@MiamiOH.edu

CONTACTS BY DEPARTMENT/PROGRAM

Budgets included in grant proposals to government agencies, private foundations, corporations, and other external agencies must be reviewed and approved prior to submission. OARS consultants provide advice and assistance with budget preparation.

Budget templates

Data for budgets

Officials

Official authorized representatives:

Please enter the information for your specific OARS Representative on all sponsor forms.

Tricia L. Callahan, Director of Proposal Development
Anne P. Schauer, Director of Research & Sponsored Programs

Alternate
James T. Oris, Associate Provost for Research & Scholarship and Dean of the Graduate School


Business official to be notified if award is made:

Linda K. Manley
Grants & Contracts Manager
Miami University
7 Roudebush Hall
Oxford, OH  45056-3653
513-529-5405
fax: 513-529-0441
manleylk@MiamiOH.edu

Miami University institutional codes and identifiers
  • Date of DHHS indirect cost rate agreement: February 22, 2012 (July 1, 2011 - until amended)
  • Date of DHHS annual report on research misconduct filed: January 30, 2009
  • Carnegie classification: RU/H Research Universities (high research activity)
  • Federal employer identification number (EIN): 31-6402089
  • Public health entity number: 1316402089A1
  • Animal welfare assurance number: A3161-01 (expires October 31, 2014)
  • IRB federal wide assurance number: FWA00000397 (expires May 14, 2019)
  • Commercial and government entity (CAGES) code: 4E755
  • DUNS number: 04-1065129
  • DUNS+4 number: 04-106-5129-8221
  • OAKS vendor ID: 0000000682
  • Institutional profile number: 1522802
  • NAICS code: 611310
  • Ohio House district: 53
  • Ohio Senate district: 4
  • U.S. Congressional district: OH-008 (Ohio 8th)
  • Information retrieval number (IRN): 0629841
Personnel

Fringe benefits
Beginning with new awards received on or after July 1, 2014, all grants will be charged the University benefit rates listed in the table below.

Updated July 7, 2014
Status FY15 FY16 FY17 FY18 FY19
Full time* 37.32% 37.32% 38.14% 39.49% 41.14%
Part time**
Faculty summer
16.47% 16.47% 16.47% 16.47% 16.47%
Student (graduate and undergraduate)  1.7% 1.7% 1.7% 1.7% 1.7%

*Full benefits (9 months at 32 or more hours per week)   **Part time statuatory benefits (less than 9 months or less than 32 hours per week

Summer compensation — full time faculty
According to Miami University policies governing academic personnel, summer earnings are limited to 33-1/3% of the faculty member's prior year's base salary (i.e., three months of base salary) for any combination of teaching, workshop, research, administrative and/or special assignment duties.  Instructional salary is determined by multiplying the number of credit hours by 3% of the fculty member's base salary (except where superseded by other departmental or dampus guidelines).  Funding agencies may place limitations on grant-based income.

Consulting rates on sponsored program — faculty and staff
The daily rate on federally-funded projects may not exceed 1/195 (for a 9 month contract) or 1/260 (for a 12 month contract) of the prior year's base salary.  This same standard is recommended for other projects; however, higher rates may be used, subject to sponsor policies.

Student hourly wages
Beginning with new awards received on or after January 1, 2013, all grants will be charged according to the student wage scale in the table below.  Please note the following:

  • Wages listed are base starting pay, prior to any increases.
  • Job classification descriptions are predetermined and specific.
  • Students must be paid according to their job duties.  Please refer to the Student Employment Policy and Procedure Manual (beginning at the bottom of page 30) to determine which pay classification is appropriate for the duties of the position you are filling.
Job classification Starting pay
Student Aide $7.85
Student Assistant $7.95
Student Associate $8.10
Student Specialist $8.25
Student Master 1 Undergraduate $9.10
Student Master 1 Graduate $9.60
Student Master 2 Undergraduate or Graduate  $10.60

Graduate student stipends
Graduate student stipends, which are generally based on 50% effort during the 9 month academic year, vary by classification of student and department.  Please consult OARS or your department chair for specific rates.

Statistical Consulting Center rates

The Statistical Consulting Center offers statistical consulting to faculty, staff, and graduate and undergraduate students conducting research at Miami.  Contact Manager Mike Hughes (513-529-5148) for information about services and rates.

Redhawk Cluster rates

The Redhawk cluster is a general purpose research computing resource available to support the research community at Miami University.  Contact Research Computing Support Group Manager Gail Campbell (513-529-6067) for more information about services and rates.

Travel

All grant-related travel must conform to policies set forth in the Miami University Purchasing and Payment Handbook (MUPPH).

Vehicle use reimbursement rates (MUPPH section 7.40)
Personal automobile usage = $.56 per mile (effective January 1, 2014)

Meal and incidental expense rates (MUPHH section 9.30)
Meal allowances and incidental expenses vary by locality of travel and are based on federal per diem rates.  The continental United States standard per diem rate for meals and incidental expenses is $30 and applies to all locations not specifically identified as having a higher per diem rate.  Meals are reimburseable only when the travel is in overnight travel status.

Workshop/conference expenses

Miami University dormitory room rates

Room type Cost per person per night
Single $35.00
Double $28.00

Miami University pre-arranged meal rates
Miami has several a la carte locations at which the following approximate rates can be expected.  Contact Housing, Dining, Recreation & Business Services' Conference Planning team for more information.

Meal Cost per person
Breakfast $7.25
Lunch $9.50
Dinner $11.25
Daily total $28.00

Facilities and Administrative costs (F & A)

On campus
As specified in Miami University's indirect cost rate agreement document, the F & A rate for all on-campus projects is 42% of the budget's modified total direct costs (MTDC).  This rate applies to research, instructional, and other projects that are:

  • Based on campus
  • Use or retain for use University facilities
  • Do not qualify for the off-campus F & A rate
  • This rate includes a 26% administrative charge and a 16% facilities charge.

Off campus
As specified in Miami University's indirect cost rate agreement document, the F & A rate for off-campus projects is 26% of the budget's modified total direct costs (MTDC).  This rate generally applies to projects that pay for needed research or instructional facilities as direct project costs or use donated facilities.  It is to be used for all activities performed in facilities not owned by the institution, but does not typically apply to field studies or travel to meetings or conventions.  This rate represents the 26% administration charge only.

Modified total direct costs (MTDC)
Calculation of MTDC includes all salaries and wages, fringe benefits, materials, supplies, services, travel, and subgrants and subcontracts up to the first $25,000 of each subgrant or subcontract (regardless of the period covered by the subgrant or subcontract).  MTDC excludes equipment (any non-expendable item or system with a lifespan of more than one year and a value greater than $5,000), capital expenditures, charges for patient care, student tuition remission, rents/costs of off-site facilities, scholarships and fellowships, and that portion of each subgrant or subcontract in excess of $25,000.

Contact us: budgets

Tricia Callahan
Director of Proposal Development
102 Roudebush Hall
513-529-1795
callahtl@MiamiOH.edu

Anne Schauer
Director of Research & Sponsored Programs
102 Roudebush Hall
513-529-3735
schauerap@MiamiOH.edu

CONTACTS BY DEPARTMENT/PROGRAM

Locations
Luxembourg
West Chester
Middletown
Hamilton
Oxford
  • Luxembourg
    Luxembourg

    John E. Dolibois European Center, Luxembourg

    One of Miami's oldest continuous study abroad programs, the Miami University John E. Dolibois Center (MUDEC) in Luxembourg offers students the opportunity to enroll in Miami classes taught by European-based and Ohio-based Miami faculty. Students enjoy a unique combination of first-class academics, engagement in the local community, and various faculty-guided and independent travel opportunities.

    Contact and emergency information for the Luxembourg Campus. Starting with general contact info on the left; additional contact and emergency information on the right.

    Château de Differdange
    1, Impasse du Château
    L-4524 Differdange
    Grand Duchy of Luxembourg
    luxembourg@MiamiOH.edu
    MiamiOH.edu/luxembourg

    217-222 MacMillan Hall
    531 E. Spring Street
    Oxford, Ohio 45056, USA

    Directions

    Main Operator: 011-352-582222-1
    Oxford-based Coordinator: 513-529-5050
    Emergency info: MiamiOH.edu/emergency

  • West Chester
    West Chester

    Voice of America Learning Center

    Located midway between Cincinnati and Dayton along I-75, the Voice of America Learning Center (VOALC) offers undergraduate and graduate courses and programs drawn from Miami's Regional and Oxford campuses. Home to Miami's MBA program, the Learning Center provides ready access to graduate programs for area educators and courses leading to the BIS degree for undergraduates.

    Contact and emergency information for the Voice of America Campus. Starting with general contact info on the left; additional contact and emergency information on the right.

    7847 VOA Park Dr.
    (Corner of VOA Park Dr. and Cox Rd.)
    West Chester, OH 45069
     
    voalc@MiamiOH.edu
    MiamiOH.edu/voalc

    Printable Floor Plan
    Directions

    Main Operator: 513-895-8862
    (From Middletown) 513-217-8862
    Emergency info: regionals.MiamiOH.edu/emergency

  • Middletown
    Middletown

    Middletown Regional Campus

    Nestled on 141 acres near I-75, Miami University Middletown offers bachelor's degrees, associate degrees, and beginning coursework for most four-year degrees. Nearby Greentree Health Science Academy immerses Miami's nursing and health information technology students in the health care experience while taking classes.

    Contact and emergency information for the Middletown Campus. Starting with general contact info on the left; additional contact and emergency information on the right.

     4200 N. University Blvd.
    Middletown, OH 45042
    regionalwebmaster@MiamiOH.edu
    regionals.MiamiOH.edu

    Printable Campus Map
    Directions

    Main Operator: 513-727-3200
    (Toll-free) 1-86-MIAMI-MID
    Office of Admission: 513-727-3216
    Campus Status Line: 513-727-3477
    Emergency info: regionals.MiamiOH.edu/emergency

  • Hamilton
    Hamilton

    Hamilton Regional Campus

    A compact, friendly, commuter campus, Miami Hamilton offers bachelor's degrees, associate degrees, and beginning coursework for most four-year degrees. Small class sizes, on-site child care, and flexible scheduling make Miami Hamilton attractive to students at all stages of life and career.

    Contact and emergency information for the Hamilton Campus. Starting with general contact info on the left; additional contact and emergency information on the right.

    1601 University Blvd.
    Hamilton, OH 45011
    regionalwebmaster@MiamiOH.edu
    regionals.MiamiOH.edu

    Printable Campus Map
    Directions

    Main Operator: 513-785-3000
    Office of Admission: 513-785-3111
    Campus Status Line: 513-785-3077
    Emergency info: regionals.MiamiOH.edu/emergency

  • Oxford
    Oxford

    Miami University, Oxford Ohio

    Nationally recognized as one of the most outstanding undergraduate institutions, Miami University is a public university located in Oxford, Ohio. With a student body of 16,000, Miami effectively combines a wide range of strong academic programs with faculty who love to teach and the personal attention ordinarily found only at much smaller institutions.

    Contact and emergency information for the Oxford Campus. Starting with general contact info on the left; additional contact and emergency information on the right.

    501 E. High St.
    Oxford, OH 45056

    Printable Campus Map
    Directions

    Main Operator: 513-529-1809
    Office of Admission: 513-529-2531
    Vine Hotline: 513-529-6400
    Emergency info: MiamiOH.edu/emergency