NSF Data Management Plan Template

Miami University’s Scholarly Commons

The Scholarly Commons electronic library is a service of the Miami University Libraries that represents a way to organize, store, and preserve the intellectual output of the Miami community in digital form in a single unified location. Textual, numeric datasets and other file types can easily be preserved and disseminated. Scholarly Commons is provided by the University Libraries as a digital repository that seeks to enhance the scholarly communication of our academic communities in a secure environment.

NSF Data Management Requirements

This template address the five required elements of an NSF data management plan:

  1. Types of data, samples, physical collections, software, curriculum materials, and other materials to be produced in the course of the project
  2. Standards to be used for data and metadata format and contact (where existing standards are absent or deemed inadequate, this should be documented along with any proposed solutions or remedies)
  3. Policies for access and sharing including provisions for appropriate protection of privacy, confidentiality, security, intellectual property, or other rights or requirements
  4. Policies and provisions for re-use, re-distribution, and for the production of derivatives
  5. Plans for archiving data, samples, and other research products, and for preservation of access to them

1. Types of data, samples, physical collections, software, curriculum materials, and other materials

Miami University’s (MU’s) Scholarly Commons supports virtually all types and quantities of content including documents, such as articles, preprints, working papers, technical reports, conference papers, theses, dissertations, images, and data sets. It also supports a virtually unlimited variety of digital file types and formats including audio, video, streaming video, multimedia presentations, animations, simulations, learning objects, and Web pages. A large storage area network allows for virtually unlimited storage space.

If there are current documents or items to be used that are not in digital format, the Miami University Libraries Center for Digital Scholarship can assist and provide guidance in digitizing. Scholarly Commons is hosted on DSpace, a freely available and accessible software, to preserve and provide access to the variety of formats that can be uploaded into the collection.

2. Standards to be used for data and metadata format and contact

MU’s Scholarly Commons uses a widely adopted schema for metadata elements, Dublin Core. The Dublin Core standard is a simple yet customizable schema used internationally across many disciplines. Each collection can have customized metadata that is as simple or as complex as needed. MU Librarians and digitization specialists will work with individuals and groups to establish a mutually agreeable schema. More information about Dublin Core can be found here.

3. Policies for access and sharing including provisions for appropriate protection of privacy, confidentiality, security, intellectual property, or other rights or requirements AND
4. Policies and provisions for re-use, re-distribution, and for the production of derivatives

MU’s Scholarly Commons is structured so intellectual property rights can be assigned when items are submitted and allows for the customization of rights statements. In addition, MU’s Scholarly Commons is designed to work with the Creative Commons, and it is easy for submitters to grant a creative commons license. A creative commons license provides the author(s)/contributor(s) with a standardized way to grant copyright permissions to their creative work while reserving certain of their copyright permissions as they choose. More information about the Creative Commons license can be found here

Lawful statements of rights may also be recorded in the metadata.

In accepting content for the Scholarly Commons, MU Libraries obtains only a non-exclusive right to make the content available for personal, research, and educational purposes to the chosen user access level. Ownership of the content remains with Miami University or the contributor as determined locally. Choosing a copyright license is quick and simple, as authors can specify a Creative Commons license when contributing an item to Scholarly Commons.

5. Plans for archiving data, samples, and other research products, and for preservation of access to them

MU’s Scholarly Commons allows for some levels of control regarding access to research products. Access may be unlimited or limited to a smaller population (e.g., on campus). There can be an embargo period. Items may be available only on campus for a determined length of time; after that time access will be unlimited. This allows for preservation of the data in a secure location while also protecting the data from being “scooped” by a competing researcher. We have skilled members of the Library staff who can develop appropriate metadata fields, create high-quality scanned and photographed material, as well as help with uploading and accessing the data and documents. The Miami University Scholarly Commons is backed by a library mandate to preserve the scholarly output of the university and a commitment to support digital collections with advanced digital preservation technology. Objects and metadata can be exported and reimported to other systems as needed.