On January 1, 2015, Miami University will begin using an electronic sponsored programs administration (eSPA) system to help manage research administration and electronic submission of proposals.
Specifically, Miami will implement two programs within the Evisions Cayuse Research Suite: Cayuse 424, which is a Federal proposal development and system-to-system platform, and Cayuse SP, which reduces the need for paperwork and transforms proposal routing into an electronic process.
Moving from a paper-based system to an electronic system of research administration benefits Miami’s researchers and administrators in several ways:
- The process of obtaining approvals will become much more efficient. Not only will the PI be spared from having to walk a paper Proposal Approval Form (PAF) from office to office, but designated approvers will be able to sign off on proposals without having to be physically present in the office.
- The system will allow for easy retrieval of frequently used institutional and personal information, reducing data entry and associated errors.
- Automatic error-checking and validation of Federal proposals virtually eliminates the chance of a proposal submission being rejected and system-to-system submission facilitates more timely confirmation of successful submission.
- Because it is designed specifically for research administration, the new eSPA system will allow for more robust reporting of proposal activity at the individual, department, and college levels than is allowed by current systems.
In partnership with Evisions, staff in OARS, Grants and Contracts, and IT Services are busy setting up and testing the new eSPA system. Training will be offered to faculty and administrative staff during fall semester.
For more information, read the FAQs and look for news and announcements through the following channels:
- Twitter: Follow @MiamiOH_OARS for the latest updates.
- Web: Watch this page and the “News & Events” widget on the OARS website homepage.
- Email: A very limited number of major announcements will be distributed through Miami’s AllFac listserv. More frequent announcements will be distributed through the OARS listserv to chairs, directors, and deans, who are encouraged to forward announcements on to relevant faculty and staff.