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Electronic Sponsored Programs Administration (eSPA) System

Contact us: eSPA

Tricia Callahan
Director of Proposal Development
102 Roudebush Hall
513-529-1795
callahtl@MiamiOH.edu

Anne Schauer
Director of Research & Sponsored Programs
102 Roudebush Hall
513-529-3735
schauerap@MiamiOH.edu

CONTACTS BY DEPARTMENT/PROGRAM

On January 1, 2015, Miami University will begin using an electronic sponsored programs administration (eSPA) system to help manage research administration and electronic submission of proposals.

Specifically, Miami will implement two programs within the Evisions Cayuse Research Suite: Cayuse 424, which is a Federal proposal development and system-to-system platform, and Cayuse SP, which reduces the need for paperwork and transforms proposal routing into an electronic process.

Moving from a paper-based system to an electronic system of research administration benefits Miami’s researchers and administrators in several ways:

  • The process of obtaining approvals will become much more efficient. Not only will the PI be spared from having to walk a paper Proposal Approval Form (PAF) from office to office, but designated approvers will be able to sign off on proposals without having to be physically present in the office.
  • The system will allow for easy retrieval of frequently used institutional and personal information, reducing data entry and associated errors.
  • Automatic error-checking and validation of Federal proposals virtually eliminates the chance of a proposal submission being rejected and system-to-system submission facilitates more timely confirmation of successful submission.
  • Because it is designed specifically for research administration, the new eSPA system will allow for more robust reporting of proposal activity at the individual, department, and college levels than is allowed by current systems.

In partnership with Evisions, staff in OARS, Grants and Contracts, and IT Services are busy setting up and testing the new eSPA system. Training will be offered to faculty and administrative staff during fall semester.

For more information, read the FAQs and look for news and announcements through the following channels:

  • Twitter: Follow @MiamiOH_OARS for the latest updates.
  • Web: Watch this page and the “News & Events” widget on the OARS website homepage.
  • Email: A very limited number of major announcements will be distributed through Miami’s AllFac listserv. More frequent announcements will be distributed through the OARS listserv to chairs, directors, and deans, who are encouraged to forward announcements on to relevant faculty and staff.
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Screenshot of Evisions Cayuse Research Suite webpage

Evisions Cayuse Research Suite

Before and After Cayuse 424

Kevin Ferrell talks about life in the University of New Mexico's Office of Sponsored Projects before and after implementing Cayuse 424, part of the Evisions Cayuse Research Suite.

Cayuse 424 -- Easy to Use!

Pat Hawk, Director of Oregon State University's Office of Sponsored Programs, explains why she -- and her faculty -- love Cayuse 424.

The Benefits of System to System

Oregon State University's Pat Hawk disucusses the benefits of Cayuse 424's system-to-system submissions.

Two Favorite Features of Cayuse 424

The University of New Mexico's Kevin Ferrell describes what he likes best about Cayuse 424: how easy grant proposal submissions are with the error validation engine and how he no longer has to worry about keeping up with form changes.

Six Things to Love About Cayuse 424

This video demonstrates six features of Cayuse 424 that deliver real benefits, including: An ntuitive interface that makes the system easy to use Pre-populated fields that save time  Easy auto-fill proposal information that reduces errors and saves data entry time Real-time validation that produces a 99.9% first-time submission success rate  System-to-system (S2S) submission that bypasses the traffic encountered on the grants.gov web interface Real-time submission status updates that let you know right away whether your proposal was accepted

PI Routing Certification in Cayuse SP

This video was made by the Office of Research Services at the University of Oklahoma.  There will be differences between the University of Oklahoma's implementation of Cayuse SP and Miami's implementation, but the video provides a basic overview of how a PI certifies and routes a proposal using Cayuse SP.

Departmental Approval in Cayuse SP

This video was made by the Office of Research Services at the University of Oklahoma.  There will be differences between the University of Oklahoma's implementation of Cayuse SP and Miami's implementation, but the video provides a basic overview of how departmental approval works in Cayuse SP.

Contact us: eSPA

Tricia Callahan
Director of Proposal Development
102 Roudebush Hall
513-529-1795
callahtl@MiamiOH.edu

Anne Schauer
Director of Research & Sponsored Programs
102 Roudebush Hall
513-529-3735
schauerap@MiamiOH.edu

CONTACTS BY DEPARTMENT/PROGRAM

Locations
Luxembourg
West Chester
Middletown
Hamilton
Oxford
  • Luxembourg
    Luxembourg

    John E. Dolibois European Center, Luxembourg

    One of Miami's oldest continuous study abroad programs, the Miami University John E. Dolibois Center (MUDEC) in Luxembourg offers students the opportunity to enroll in Miami classes taught by European-based and Ohio-based Miami faculty. Students enjoy a unique combination of first-class academics, engagement in the local community, and various faculty-guided and independent travel opportunities.

    Contact and emergency information for the Luxembourg Campus. Starting with general contact info on the left; additional contact and emergency information on the right.

    Château de Differdange
    1, Impasse du Château
    L-4524 Differdange
    Grand Duchy of Luxembourg
    luxembourg@MiamiOH.edu
    MiamiOH.edu/luxembourg

    217-222 MacMillan Hall
    531 E. Spring Street
    Oxford, Ohio 45056, USA

    Directions

    Main Operator: 011-352-582222-1
    Oxford-based Coordinator: 513-529-5050
    Emergency info: MiamiOH.edu/emergency

  • West Chester
    West Chester

    Voice of America Learning Center

    Located midway between Cincinnati and Dayton along I-75, the Voice of America Learning Center (VOALC) offers undergraduate and graduate courses and programs drawn from Miami's Regional and Oxford campuses. Home to Miami's MBA program, the Learning Center provides ready access to graduate programs for area educators and courses leading to the BIS degree for undergraduates.

    Contact and emergency information for the Voice of America Campus. Starting with general contact info on the left; additional contact and emergency information on the right.

    7847 VOA Park Dr.
    (Corner of VOA Park Dr. and Cox Rd.)
    West Chester, OH 45069
     
    voalc@MiamiOH.edu
    MiamiOH.edu/voalc

    Printable Floor Plan
    Directions

    Main Operator: 513-895-8862
    (From Middletown) 513-217-8862
    Emergency info: regionals.MiamiOH.edu/emergency

  • Middletown
    Middletown

    Middletown Regional Campus

    Nestled on 141 acres near I-75, Miami University Middletown offers bachelor's degrees, associate degrees, and beginning coursework for most four-year degrees. Nearby Greentree Health Science Academy immerses Miami's nursing and health information technology students in the health care experience while taking classes.

    Contact and emergency information for the Middletown Campus. Starting with general contact info on the left; additional contact and emergency information on the right.

     4200 N. University Blvd.
    Middletown, OH 45042
    regionalwebmaster@MiamiOH.edu
    regionals.MiamiOH.edu

    Printable Campus Map
    Directions

    Main Operator: 513-727-3200
    (Toll-free) 1-86-MIAMI-MID
    Office of Admission: 513-727-3216
    Campus Status Line: 513-727-3477
    Emergency info: regionals.MiamiOH.edu/emergency

  • Hamilton
    Hamilton

    Hamilton Regional Campus

    A compact, friendly, commuter campus, Miami Hamilton offers bachelor's degrees, associate degrees, and beginning coursework for most four-year degrees. Small class sizes, on-site child care, and flexible scheduling make Miami Hamilton attractive to students at all stages of life and career.

    Contact and emergency information for the Hamilton Campus. Starting with general contact info on the left; additional contact and emergency information on the right.

    1601 University Blvd.
    Hamilton, OH 45011
    regionalwebmaster@MiamiOH.edu
    regionals.MiamiOH.edu

    Printable Campus Map
    Directions

    Main Operator: 513-785-3000
    Office of Admission: 513-785-3111
    Campus Status Line: 513-785-3077
    Emergency info: regionals.MiamiOH.edu/emergency

  • Oxford
    Oxford

    Miami University, Oxford Ohio

    Nationally recognized as one of the most outstanding undergraduate institutions, Miami University is a public university located in Oxford, Ohio. With a student body of 16,000, Miami effectively combines a wide range of strong academic programs with faculty who love to teach and the personal attention ordinarily found only at much smaller institutions.

    Contact and emergency information for the Oxford Campus. Starting with general contact info on the left; additional contact and emergency information on the right.

    501 E. High St.
    Oxford, OH 45056

    Printable Campus Map
    Directions

    Main Operator: 513-529-1809
    Office of Admission: 513-529-2531
    Vine Hotline: 513-529-6400
    Emergency info: MiamiOH.edu/emergency