University Users

Access to space in the Armstrong Student Center is scheduled based upon the type of organization making the request. Reservations must be in the name of the organization sponsoring, marketing/advertising, paying for and implementing the event.  Reservations may not be made by anyone on behalf of anyone else and reservations may not be transferred to another entity.

Fronting is prohibited. Fronting is the act of concealing or misleading the identity of the true host of the event due to non-eligibility for use of facilities, reservation timeline advantage, monetary exemptions or other policies of the Armstrong Student Center or Miami University. Users who misrepresent an event or affiliation may incur additional charges and may have reservation privileges restricted or suspended.

In order to maximize space utilization and provide equitable access to available space, between April 1 and May 14 reservations are limited to one standing reservation for a weekly meeting per semester and 5 total events per organization or department. During this time period, reservations for the Fritz Pavilion must be for the full room or half of the space (A/B, C ).

Events and meetings for 80 people or less should be scheduled in a meeting room instead of the Fritz Pavilion or Wilks Theater.  We may work with you to revise your request if alternative space is available.  No closed meetings may be held in the Community Lounge, unless the kitchen is in use.

Miami University faculty, staff and students must login to VirtualEMS with their unique ID and password to complete a space reservation request for Armstrong Student Center.  Please allow 3-5 days for processing.


Student Organizations

Student Organizations may begin reserving space in Armstrong Student Center for the following academic year* on April 1st.

Student organizations must be in good standing with Miami University, including up to date registration on the Hub, in order to make reservations and hold events.   

Student Organizations may schedule up to 5 events one standing reservation for a weekly meeting per semester during the advance reservation period. Additional requests may be made after May 15th.


University Departments

University Departments may begin reserving space in Armstrong Student Center for the following academic year* on April 15th.

Departments may schedule up to 5 events one standing reservation for a weekly meeting per semester during the advance reservation period. Additional requests may be made after May 15th.


*Definition of Academic Year

Due to pre-semester demand for space, the Thursday through Sunday prior to the first day of classes are included as part of fall and spring semesters and are scheduled based upon the timeline designated above.


Summer/Winter Terms, Spring and Winter Break Scheduling

General events may be scheduled one calendar year in advance.

Events scheduled through Conference and Event Services service may schedule at any time.