Chapter Award Requirements

The Annual Fraternal Excellence Awards celebrate the accomplishments of the Miami University Fraternity and Sorority Community. In collaboration with the Student Engagement and Leadership Celebration, we congratulate our organizations who have made an impact on their community and their members for upholding the five pillars of the Fraternity & Sorority Community, rooted in the Community Advancement and Membership Development program. 

In order for an organization to be recognized for Fraternal Excellence Awards, they must meet all standards of the Community Advancement Program. Individual award nominations are available prior to the start of spring semester.

Submission and Award information: Due February 21, 2017

Judging

Members of the community, advisors, faculty, staff and key stakeholders will serve as reviewers of the Fraternal Excellence Awards. Some of these judges may already know your organizations but many may not, so it is important to clearly demonstrate your organization’s contributions to each pillar. Judges will compare the quality of your application, guided by a rubric, to the other applications in that Pillar.

Awards and Recognition

To be considered for the following categories, please complete the Fraternal Excellence Awards: Pillar Recognition Application

Pillar Recognition

You will receive recognition for a pillar if the judges deem that your organizations work and effort towards that pillar stand out amongst the work your peers have accomplished. In addition to overall pillar recognition one chapter from each council will be recognized for Excellence in each pillar. This organization will be decided upon by the judges of that category.

Five Pillars Award

Any chapter who is recognized for Success in all Five Pillars will receive the Five Pillar Award. Multiple chapters from each council are eligible to receive this award as it is based on individual chapter success and excellence in each pillar.

Chapter Excellence Awards

Each council will have one award recipient of Chapter Excellence Award. This recipient will be selected by looking at the aggregate scores of all pillars and combining them for a total, overall Excellence Score. Those chapters who are recognized for Excellence in a Pillar are not guaranteed to receive the overall Chapter Excellence Award rather the chapter with the highest total OVERALL score will be the recipient.

Successful Submissions

All reflections should be submitted through the HUB as a two or three page document.

Be thorough. This will be the first time many of our judges hear about your event or even your organization. This will be their understanding of who you are and how you are defined by each pillar.

Provide examples. Besides just listing the events you planned, coordinated, or attended, also make sure to explain how they pertain to that pillar and why it was important for your organization to participate. How did it add value? What did you learn?

Five Pillars 

Scholarship and Learning

We believe that the primary responsibility of the members of our community is their academics. As students of Miami the work inside the classroom should always hold a high priority and an even higher standard. Our community prides itself on the high academics of its members and the successful achievements of our members post-graduation.

Through the Scholarship and Learning pillar, chapters are challenged to hold their members to a high academic and professional standard. This can occur through programming, lectures, tutoring, mentoring and more. To qualify for recognition in this pillar an organization must stand out among its peers in terms of innovation, success, and commitment to Scholarship and Learning.

Please provide us with a reflection and plan that was implemented within your organization to highlight the Scholarship and Learning pillar. Through this reflection we suggest you share the following:

  1. At minimum one approved academic/professional CAP program
  2. Your Chapter Scholarship plan
  3. How you recognize the academic success of your members
  4. How you encourage academic expectations and uphold these standards when members do not meet them
  5. Successful moments throughout the year
  6. Challenges that you may have overcome
  7. Why your chapter is unique in terms of Scholarship and Learning

The rubric will ask the judge to show how you demonstrate the following through your reflection:

Scholarship

  • Well-rounded Academic Programs
  • Academic Excellence of the Chapters
  • Collaboration and Partnerships with Faculty and Staff

Learning

  • Promotion of Academic Success Programs and Resources
  • Academic Development of Others
  • Overall Excellence in Scholarship and Learning

Qualifications for Consideration

In addition to submitting the above reflection paper, your organization may use the following information to help provide supplemental information for their application. You also must have each component complete through the Community Advancement program in order to qualify for the pillar awards.

  • Host or attend a program that develops academic/professional success each SEMESTER.
  • Maintains at least a 2.5 average GPA each SEMESTER.
  • Chapter has a faculty/staff advisor each SEMESTER.

Community Service and Philanthropy

Every Fraternity and Sorority in our community believes in the value of giving to others. Every year our community donates countless hours and thousands of dollars to both local and national charities through service projects and philanthropic fundraisers.

Through Community Service and Philanthropy, our chapters and members are challenged to give of themselves to others. They give of their time, their money, and their energy to help the local, regional, and national community. Through this giving our students learn about the world around them and how to make that world a better place.

To qualify for this pillar our chapters must show how the work they do in regards to Community Service and Philanthropy helps the community and those in need and how it also contributes to the personal growth of their members.

Please provide us with a reflection and plan that was implemented within your organization to highlight the Community Service and Philanthropy pillar. Through this reflection we suggest you share the following:

  1. At minimum one approved Philanthropy/Fundraiser Educational Component CAP program
  2. Chapter’s Success in terms of Service and Service Hours completed
  3. Chapter’s Success in terms of Philanthropy dollars raised and donated
  4. Experience sponsoring/co-sponsoring programs & activities committed to service on and/or off campus
  5. Experience partnership with other organizations, Miami, and/or the community when sponsoring/co-sponsoring service/philanthropy
  6. Your chapter’s relationship or partnership with a local/non-profit organization
  7. How you support the philanthropies of other organizations

The rubric will ask the judge to show how you demonstrate the following through your reflection:

Community Service

  • Commitment to community service (on- and off-campus)
  • Community Service Collaboration/Partnerships

Philanthropy

  • Commitment to Philanthropy
  • Commitment to education of philanthropic efforts
  • Philanthropy Collaboration/Partnerships
  • Overall Excellence in Community Service and Philanthropy

Qualifications for Consideration

In addition to submitting the above reflection paper, your organization may use the following information to help provide supplemental information for their application. You also must have each component complete through the Community Advancement program in order to qualify for the pillar awards.

  • Host one philanthropy event that contains an educational component about a cause ANNUALLY.
  • Attend a philanthropy event of another fraternity/sorority each SEMESTER.
  • Report philanthropy money raised (money/goods given to your philanthropic cause) each SEMESTER.
  • Report community service hours each SEMESTER.

Leadership and Values

As a community we are dedicated to developing strong, multi-faceted leaders through a variety of leadership opportunities. Being a member of fraternity & sorority life provides students with an outstanding means for the discovery and implementation of each member’s unique leadership potential by encouraging individuals to strive for positive change in their organizations and the entire community.

As organizations develop their members in to leaders they also tie in the values of their organizations to instill in their members the importance of ritual, history, and why their organization stands out.  The values of each organization are, and should be, the guiding principles for everything that they do for what their members are known for. A demonstration of values understanding and congruence helps fraternities and sororities stand out as unique and special in comparison to other student organizations and activities.

To qualify for this pillar, our chapters must show how the work they do in regards to Leadership and Values helps build their members into strong leaders who are driven by the history, ritual, and values of their organizations.

Please provide us with a reflection and plan that was implemented within your organization to highlight the Leadership and Values pillar. Through this reflection we suggest you share the following:

  1. At minimum one approved Leadership/Values CAP program
  2. How the chapter aligns the values of their organization to what they do daily
  3. Overall membership education and how this ties in to the values of the organization
  4. Development of leaders within the chapter
  5. Leadership involvement of members at Miami, locally, and nationally
  6. Chapter/member participation in regional or national organization leadership events

The rubric will ask the judge to show how you demonstrate the following through your reflection:

Values Alignment

  • Living of the organization’s values
  • Education of values/ritual

Developing Leaders

  • Leadership in the community
  • Leader accountability
  • Leadership development of leaders (positional and non-positional)
  • Overall Excellence in Leadership and Values

Qualifications for Consideration

In addition to submitting the above reflection paper, your organization may use the following information to help provide supplemental information for their application. You also must have each component complete through the Community Advancement program in order to qualify for the pillar awards.

  • Host or attend a program that develops leadership skills or values ANNUALLY.Attendance at trainings and programs.
  • Maintain good financial status with the University each SEMESTER.
  • Chapter performance measures must be reviewed and approved by the Cliff Office.

Brotherhood and Sisterhood

By definition fraternities and sororities are described as a group of people sharing common a profession, interests, and/or goals. When the first fraternities and sororities were founded they were developed to create a sense of unity, togetherness, and safety for like-minded students across campus to come together and support one another. Because of the history, this pillar is one of the foundations of the Greek experience.

Within each chapter, there is a close bond of friendship and family. The unique personalities of fraternity and sorority members provide a diverse and well-rounded Fraternity & Sorority Community. The ideal of brotherhood and sisterhood is a cornerstone that each fraternity and sorority is built upon and is reflected in each chapter. The relationships that members form within their chapters exceed that of a friendship and last well-beyond the four years they are at Miami. 

To qualify for this pillar, our chapters must show how the work they do in regards to Brotherhood and Sisterhood helps to uplift and connect their members to one another. They must exemplify and show how they support, challenge, and hold one another accountable to be better men, better women, and better members of our community.

Please provide us with a reflection and plan that was implemented within your organization to highlight the Brotherhood and Sisterhood pillar. Through this reflection we suggest you share the following:

  1. At minimum one approved Wellness CAP program
  2. Initiatives chapter takes to promote wellness among members
  3. How the chapter enforces conduct expectations
  4. How the chapter promotes the fraternal bond between members at different stages
  5. How the chapter promotes brotherhood/sisterhood among members through programs/event

The rubric will ask the judge to show how you demonstrate the following through your reflection:

Fraternal Bond

  • Positive Brotherhood/Sisterhood Events
  • Promotion of Fraternal Bond
  • Well-Rounded Programs

Accountability

  • Demonstration of Accountability
  • Education and Encouragement to Uphold Values
  • Overall Excellence in Brotherhood/Sisterhood

Qualifications for Consideration

In addition to submitting the above reflection paper, your organization may use the following information to help provide supplemental information for their application. You also must have each component complete through the Community Advancement program in order to qualify for the pillar awards.

  • Host or attend a program focused on wellness education each SEMESTER.

Community

Miami’s Fraternity and Sorority Community has one of the strongest and most well-known histories in the country. We have been thriving for over 175 years and continue to offer leadership, social, and service opportunities that members will find hard to match elsewhere. Whether organizations participate in a fraternity or sorority sponsored service event, social, philanthropy, athletic event, or speaker, all of our members will be able to grow as individuals through their fraternity or sorority involvement at Miami.

In addition to strengthening and serving the fraternal community our members play a large role in the Miami and greater Oxford community. The impact they have in their leadership, their involvement, and presence in the community helps shape both to be stronger and impactful for all who are members.

To qualify for this pillar our chapters must show how the work they do in regards to Community helps connect their members to those around them. They must exemplify and show that the work they do promotes a greater sense and understanding of what it means to be a member of a community and organization larger than oneself.

Please provide us with a reflection and plan that was implemented within your organization to highlight the Community pillar. Through this reflection we suggest you share the following:

  1.  At minimum one approved Global/Cultural Awareness program or Living in Oxford Program
  2.  Discuss involvement with the fraternity & sorority community, as well as involvement within the Oxford community
  3.  How the chapter educates members on cultural competency and global issues
  4.  How chapter promotes responsible living in the Miami and Oxford communities
  5.  How the chapter is involved with organizations outside of their respective council and how the chapter encourages member involvement outside of the chapter

The rubric will ask the judge to show how you demonstrate the following through your reflection:

Fraternity and Sorority Community

  • Collaboration within your council
  • Collaboration with other councils/organizations

Miami Community

  • Collaboration with Cliff Office/Miami University
  • Collaboration outside the Fraternal Community
  • Commitment to global awareness/community
  • Overall Excellence in Community Engagement and Involvement

Qualifications for Consideration

In addition to submitting the above reflection paper, your organization may use the following information to help provide supplemental information for their application. You also must have each component complete through the Community Advancement program in order to qualify for the pillar awards.

  • Host or attend a program related to global or cultural awareness each SEMESTER.
  • Host or attend a program related to living in Oxford ANNUALLY for new members. (All organizations)
  • Partner with an organization within your council each SEMESTER. This event must be considered a co-sponsorship. 
  • Partner with an organization outside your council each SEMESTER. This event must be considered a co-sponsorship.
  • Maintain an accurate roster by reviewing rosters sent out by the Cliff office and making changes via the member activation/disaffiliation forms on the office website.
  • Complete registration on the Hub ANNUALLY.
  • Report chapter member involvement (at least 50% of chapter members must be involved in an organization outside of their fraternity/sorority) each SEMESTER.