New Member Programs

Orientation to Fraternity and Sorority Life

For those who are interested in learning about fraternities and sororities at Miami University - including our three governing councils and 46 member organizations - we have developed an Orientation program that will introduce you to our students and the values that drive our fraternal community forward.

All those who anticipate joining a fraternity or sorority are required to complete both Part 1 and Part 2 in order to fulfill their eligibility requirements for receiving and accepting a bid.

Completion of this course is required for all interested in joining the community. However, completion of this course does not guarantee an invitation to membership.

Part One is Live!

Part One will be an Introduction to the community - we highlight our values, why members join, and the importance of sustaining a solid foundation built upon values established over 182 years ago.

Course Part 1

Part Two will be launched in January! Stay tuned!

Part Two will cover Membership Expectations throughout the recruitment and new member processes. Discussions regarding membership experiences and highlights of community values will be covered.

New Member Convocation

Information on 2018 New Member Convocation will be available later in the Fall 2017 semester.

Greeks Step Up

Greeks Step Up is a bystander intervention program that looks at the topics of Hazing, Sexual Violence, Drug and Alcohol Abuse. Each New Member who has joined since the last Greeks Step Up program is required to attend. Sessions will be held from Mid-February to Early March. You will sign up through the TRAIN system on MyMiami:

Instructions for Registering via TRAIN

Greek New Member Education

You can register by following the link for your session: https://www.admin.miamioh.edu/cfapps/train/workshopdetails.cfm?id=1955, or going to the TRAIN system and following these directions: 

  1. Log onto Miami University’s web site www.miamioh.edu/train.
  2. Log on using your unique I.D. and password.
  3. Select Learning Opportunities.
  4. Select Topics.
  5. Select Alcohol Education Training Programs.
  6. Five (5) training programs will appear. Select SAF-GNM Greek New Member Education.
  7. A list of all the sessions will appear. Click on the day and time you are interested in taking.
  8. All of the information for that particular session will then come up- day, time, location, number of seats available, etc. If you want to register for that session, click on the Register for Session (gray box in the lower corner). You will receive an e-mail confirmation when the class enrollment reaches its minimum required number and 48 hours before class.

If you cannot attend the class you registered for, you need to cancel your registration. Here's how to cancel your registration in TRAIN:

  1. Log into TRAIN.
  2. Click on My Account.
  3. Click on Current Enrollments.
  4. Check the box beside the workshop name you would like to cancel.
  5. Click the Cancel Enrollment button.

Please enroll for only one class.

Concurrent registrations will cancel all your registration dates except the first one (by calendar date - e.g. if you register for February 20 and 22, your registration for February 22 will automatically cancel.)

Interfraternity Council Enhanced Membership Experience 2017 - 2018

The Vision

In an effort to increase internal accountability, the Interfraternity Council (IFC) at Miami University has developed the Enhanced Membership Experience (EME), an initiative in which each IFC-recognized chapter will restructure their new member program to focus extensively on scholarship, service, values-based leadership, brotherhood, and a stronger sense of fraternal-community. The Interfraternity Council believes that by undertaking such a serious initiative, we will better provide every new member with the most foundationally-true fraternity experience while reducing high-risk activities such as hazing and alcohol or drug abuse.

The initiative was born out of a greater need within our community for communication, transparency, and accountability. The Enhanced Membership Experience consists of three components:

  • New Member Education Plan outlining every chapter policy regarding new members, as well as dates and descriptions of all new member activities;
  • Letter to Parents outlining the chapter’s member education process and including important contact information for chapter officers and advisors;
  • Calendar of Events outlining new member events day-by-day for the entire education period. Fraternities are required to submit this plan for approval before they are permitted to participate in formal recruitment. All of these documents are made public on the IFC website (www.miamiohifc.com/eme).

The first year of this initiative saw an 83% decrease in hazing violations for IFC-recognized chapters according to the Miami University Office of Ethics and Student Conflict Resolution. Additionally, in Spring 2017 no chapters were suspended from Miami’s campus for hazing. We firmly believe that each new member should be given the commitment of a lifelong experience cultivating personal and fraternal values through the bonds of brotherhood. Hazing and alcohol abuse have no place in this experience. Through the Enhanced Membership Experience, the Interfraternity Council is committed to ensuring the longevity of the fraternal experience and to fully realigning the Greek community’s values with those of Miami University and Oxford.

For more information, or with any questions, please contact:

Henry Carnes
IFC Vice President of Member Education, 2017-2018
carneshg@miamioh.edu


The Program

Expectations

  • Each chapter will select two representatives to manage and revise the Enhanced Membership Experience (see Section II).
  • Each chapter must submit their Enhanced Membership Experience to the Interfraternity Council prior to being allowed to participate in formal recruitment.
  • The EME will be reviewed (as it is revised) by the IFC Vice President of Member Education with the consultation of the IFC Executive Board.  Each chapter will receive feedback during the revision process (see Section IV for relevant dates).
  • The chapter representatives, along with the chapter executive board, will present the EME to the chapter on at least two separate occasions during the revision process.
  • The chapter’s executive board will present the finalized plan to the IFC Executive Board for approval.  If the chapter’s plan is denied, they will have until January 4th, 2018 to submit it again for approval.  Failure to do so will result in the chapter being unable to participate in formal recruitment during Spring 2018.

Required Preliminary Action

  • Each chapter will choose two representatives who will oversee the creation and revision of the plan.  These representatives can be elected, delegated by the chapter’s executive board, or selected in any way.
    • Good candidates might include: past executive board members, member educators, new members who want to become leaders in the chapter, general members interested in taking on an executive role, members with a passion for holistic development in the chapter.
  • The representatives will design a program to communicate the EME to the entire chapter in an effective way.
    • Chapter officers and representatives will go over the EME with the chapter.  70% of the chapter is required to be in attendance at the presentation.
    • For Presentation Guidelines please refer to Appendix G.

Components of the Enhanced Membership Experience

  • New Member Education Plan: A document including information regarding the chapter’s new member process.  These plans will be published on the Interfraternity Council Website (www.miamiohifc.com/eme). Each chapter’s New Member Education Plan must include but is not limited to:
    • Values Based Selection Process/Recruitment of New Members
    • Statement on Alcohol Free Recruitment
    • Statement on Alcohol Free Bid Distribution
    • Statement on Hazing
    • Financial Obligations for New Members
    • Required Projects
    • New Member Requirements for Initiation (including Academic)
    • Purposes/Goals of Chapter Program
    • Process Evaluation by New Members or New Initiates
    • Weekly Schedule/Overall Calendar (See Section III, Article B.)
    • Rules/Code of Conduct (i.e. attendance, dress code, interaction with other orgs, etc…)
    • Chapter/Big Brother/Mentor Rules/Code of Conduct
    • List of chapter advisors/faculty advisors responsible for oversight of the new member program
  • Calendar of Events:  Includes a day-by-day calendar that details the New Member activities.  All New Member activities should be clearly stated and described, and ambiguities such as “Brotherhood Event” will not suffice.  
    • Calendars will be published on the IFC website: www.miamiohifc.com/eme.
    • Chapters should use the EME Calendar Template (Appendix D) to construct the Calendar of Events.
  • Letter to Parents/Guardians:  Lists all points of contact within the chapter executive board as well as advisors and relevant contacts within the national organization and IFC.  The letter should outline the chapter’s mission, accomplishments, and goals.  The letter should be sent to the parents/guardians of all new members within the first week of new member education.  This letter must include but is not limited to:
    • Copy of the Miami University Code of Student Conduct hazing policy (Code of Student Conduct—2.1.I Hazing)
    • The national organization’s statement on hazing
    • The name & phone number of each chapter executive board member, new member educator, chapter advisor.
    • The name and email address of the IFC President (Cameron Snyders, snyderc3@miamioh.edu) and IFC VP of Member Education (Josh Bornstein, bornstj@miamioh.edu)
    • Indication that all new member education materials can be found at www.miamiohifc.com/eme.

Important Dates for 2017-2018

  • Friday, September 1st:  Names and contact information for chapter representatives sent to VP of Member Education by chapter president
  • Friday, September 8th:  Revisions for weeks 1 & 2 due
  • Friday, September 15th:  Revisions for weeks 3 & 4 due
  • Monday, September 18th:  Last date to present weeks 1-4 to the chapter
  • Friday, September 22nd:  Revisions for weeks 5 & 6 due
  • Friday, September 29th:  Revisions for week 7 & sections a through m due
  • Monday, October 1st:  Last date to present weeks 5-7 to the chapter
  • Monday, October 10th through Friday, November 11th:  Chapter executive boards present EME to the IFC Executive Board
  • Friday, November 17th:  Decisions sent to chapter executive boards
  • Friday, January 4th:  Final possible date for revisions
  • Sunday, February 4th:  Member education period begins
  • Saturday, March 31st:  Last possible initiation date/end of member education period

Sanctions related to the Enhanced Membership Experience

  • If the above milestones are missed, possible sanctions (decided by the VPs of Conduct) can include but are not limited to: missing fall recruitment events, social probation.
  • The Interfraternity Council holds the right to ban chapters who do not submit the EME from formal recruitment activities during both the Fall and Spring semesters.  The final possible date for EME approval is January of the Spring semester.
  • The Interfraternity Council has the right to suspend the New Member process of any and all chapters that are not in regulation with the EME program.