Disciplinary Records

Students often ask whether or not violations will appear on their record. Disciplinary records are maintained confidentially by OESCR. Violations of the Code of Student Conduct do not appear on a transcript except in the cases of student suspension or dismissal for non-academic reasons. Further, if a student withdraws from Miami with pending disciplinary action or sanctions, it will be noted on the transcript.

If a case results in a finding of “responsible”, records are kept seven years from the date of the incident. Records of suspension and dismissal are maintained indefinitely, but may be considered for expungements in accordance with the Code of Student Conduct.

If a case results in a finding of “not responsible”, records are maintained for audit purposes but will not be reported as disciplinary history. The only non-academic sanctions that appear on an academic transcript are Suspension and Dismissal.

Please complete the Conduct File Document Request Form to receive a copy of your disciplinary record. 

The following information is from the Code of Student Conduct, Section 2.5B-D. 

Release of Disciplinary Information (Student Handbook 2.5.B)

The Clery Act and the Family Educational Rights and Privacy Act (FERPA), permit universities to disclose certain disciplinary information.

In cases of an alleged sex offense, domestic violence, dating violence, or stalking, in accordance with the Clery Act, both the complainant (and the alleged victim if different from the complainant) and the accused student(s) will be simultaneously notified, in writing, of the outcome of the disciplinary proceedings, the institution’s procedures for appeal and any change to the result. The notification includes whether the accused was found responsible and if so the sanction imposed. Upon request, the alleged victim of an accused student(s) of an alleged crime of violence will be advised of the final results (whether the accused was found responsible and if so the sanction imposed) of the disciplinary proceeding.  If the student is an alleged perpetrator of a crime of violence or nonforcible sex offense as defined by FERPA, and is found responsible for violating the Code of Student Conduct, the University may disclose to any person the final results of University disciplinary proceedings (name of the student, section violated of the Code of Student Conduct, and sanction imposed).

The University will notify by email or regular U.S. mail the parents of students under the age of 21 who have been found responsible for violating the Code of Student Conduct regarding the use or possession of alcohol or drugs.

Disciplinary Records (Student Handbook 2.5.C)

The Office of Ethics and Student Conflict Resolution is responsible for maintaining student disciplinary records. Disciplinary records are kept confidential to the extent permitted by law (see Section 2.5.B above).

  1. Records of disciplinary actions resulting in a finding of not responsible are maintained by the Office of Ethics and Student Conflict Resolution until the end of the academic year in which the finding is made.
  2. Records of disciplinary actions resulting in a finding of responsible and sanctions other than suspension or dismissal are maintained by the Office of Ethics and Student Conflict Resolution for seven years following the date the finding is made.
  3. Records of disciplinary actions resulting in a finding of responsible and a sanction of suspension or dismissal are maintained indefinitely by the Office of Ethics and Student Conflict Resolution. A notation of suspension or dismissal is reflected on the student’s official University academic record (transcript) maintained by the Office of the University Registrar.
  4. A request to expunge a record may be made in accordance with Section 2.5.D below.
  5. Academic credit earned elsewhere during a period of suspension or dismissal will not be accepted in transfer. Incomplete grades may not be removed during periods of non-academic suspension or dismissal.

Requests to Expunge Disciplinary Records (Student Handbook 2.5.D)

At any time after seven years from the date of the finding in which a sanction of suspension was imposed, a student or former student may petition the Dean of Students or designee to have his or her disciplinary record expunged. The decision to expunge will be based on the severity of the violation(s), the person’s disciplinary record as a whole, and evidence of good behavior since the violation(s). If the record is expunged any notation of a disciplinary suspension will be removed from the official academic record maintained by the Office of the University Registrar.

A student who has been dismissed from the University may not request to have his or her record expunged. However, the Vice President for Student Affairs has authority to expunge the record and remove the notation in extraordinary circumstances, seven academic years following the date the finding was made.