Housing Policies for Employees

Apartment Occupancy

  • Live-in staff members are expected to use their apartment as their primary residence during the period of their job or assistantship appointment.
  • Live-in staff members are not permitted to create income through apartment use (e.g. sub-leasing or renting to a roommate).
  • Live-in staff must identify all other occupants of the apartment to the Office of Residence Life.
  • Other occupants of the apartment may only be a spouse, same-sex domestic or engaged partner and/or dependents of the ORL staff member. Any exception to this policy must be approved by the Director of Residence Life (To establish domestic partner status, complete the Affidavit of Same Sex Domestic Partner and submit it to the Benefit Services Office in Roudebush Hall).
  • Other occupants of the apartment may not interfere with the live-in staff members fulfilling job responsibilities.
  • Total occupancy for the apartment is limited to those guidelines set forth by the university fire code.
  • Other occupants will be issued a University ID for access to the residence hall and dining halls.
  • Other occupants must abide by all university policies pertaining to the use of the University ID.
  • All occupants must abide by the policies of Miami University and the Office of Residence Life.<
  • Live-in staff members are responsible for the conduct of all other occupants of the apartment.
  • Failure to follow the above policies may result in the eviction of other occupants.
  • All other occupants of the apartment must vacate the apartment as soon as the live-in staff vacates the apartment.

Furniture and Storage

  • All professional staff apartments are different, depending upon the building, but all are completely furnished.
  • The beds are full/double size beds.
  • Live-in staff members are responsible for the cost of replacing missing or damaged furniture beyond reasonable wear and tear.

Decoration

  • Live-in staff may not paint or hang wallpaper in any part of the apartment.
  • Live-in staff may not use nails or tape to hang any object on the walls of the apartment. Staff are encouraged to use s-hooks to hang objects from the picture molding provided in most apartments. Contact your housing manager or housekeeping staff to obtain s-hooks.

Prohibited Items

  • Smoking as well as burning of candles or incense is prohibited in all areas of the residence halls, including the professional staff apartments.
  • Smoking is not permitted in university-owned properties or outside of the buildings.

Pets

  • Pets can create safety and sanitation hazards. Consequently, no pets with the exception of fish are permitted in any residence hall.
  • The maximum size of an aquarium shall be ten (10) gallons. Miami University and the Office of Residence Life assume no responsibility for the loss of fish for any reason, including loss of power and reduced building temperatures.

Alcohol

  • Use of alcohol is permitted in the apartment by persons of legal age with the apartment door closed.
  • Live-in staff should exercise discretion and subtlety when bringing alcohol into their apartments.
  • Tap-able containers (such as kegs) are not permitted in the apartments.
  • Professional Staff are seen as role models for the students and therefore should not be making choices that put their professional credibility into question.

Summer Housing and Transitions

The summer is a time when Housing Options, Meals & Events (HOME) plans many small and large renovation projects. A member of ORL central staff will communicate information about these renovations with the professional staff.

Non-Returning Professional Staff

All Professional Staff members not returning to the Office need to vacate their apartment within a week of the end of contract. Each professional staff member should schedule a time with their supervisor to tour the apartment prior to their departure. Professional staff members who are not returning to the Office of Residence Life but who are interested in temporary housing should contact the central staff member who is coordinating apartment moves. Please email the central staff member who is coordinating apartment moves no later than one month prior to the end of contract with the anticipated date of departure. This information is important in determining the timeline for other departmental apartment moves and relocation efforts. Every effort will be made to meet request to stay beyond one week after the end of contract.

When a live-in staff vacates his/her apartment, the staff member’s supervisor will conduct an inspection of that living space. This inspection will occur after the apartment has been cleaned by the live-in staff and immediately prior to moving.Live-in staff members are responsible for the cost of additional time and materials necessary to clean the apartment beyond reasonable wear and tear of the apartment.

Returning Professional Staff

All professional staff members returning to the office are permitted to reside in their current assigned apartments throughout the summer without any charge. Professional staff returning and moving to a different apartment will move on a schedule determined by a member of central staff. No staff member will be permitted to leave their belongings over the summer in an apartment to which they have not been assigned to for the following academic year. Professional staff may be asked to temporarily relocate from their assigned apartment if major residence hall or apartment renovations are scheduled during the summer.

Some staff may be unable to move into certain residence hall apartments on time due to conflicts with conferences or summer sports camps. All efforts will be made to have any sports camp or conference personnel out of apartments in time for staff to move into their apartments. All apartments are thoroughly cleaned before new staff move in. When a live-in staff vacates his/her apartment, the staff member’s supervisor will conduct an inspection of that living space. This inspection will occur after the apartment has been cleaned by the live-in staff and immediately prior to moving.

Live-in staff members are responsible for the cost of additional time and materials necessary to clean the apartment beyond reasonable wear and tear of the apartment.