Regulations for On-Campus Living

Alcohol, Alcohol Containers and Alcohol Delivery

Alcohol consumption and possession is illegal for persons under 21 years of age. This applies to all students, including those who live in university housing. Students who are 21+ years of age and choose to possess or consume alcohol in university housing are prohibited from providing alcohol to anyone under the age of 21, including roommates or guests. Empty containers of alcoholic beverages (e.g., beer cans, liquor, and wine bottles) are indicators of consumption and therefore prohibited in rooms of underage students. The delivery of alcohol to university housing is prohibited. For regulations covering the consumption and possession of alcohol, refer to sections 105 and 305 of the Code of Student Conduct.

Appliances

  • Approved appliances for use in student rooms include: clocks, radios, computers, stereos, fans, televisions, lamps, and single cup coffee makers without a stay-on heating element (700 watts or less).
  • Residents may use the following appliances with reasonable caution: blow dryers, irons, curling irons, heating pads and microwave ovens (700 watts or less).
  • These appliances may not be used in student rooms but may be used in kitchenettes: coffee pots with heating pad, toasters, toaster ovens, sandwich grills, grills, popcorn poppers, hot plates (other than hot-air), skillets, other cooking equipment.
  • These appliances may not be used at all in residence halls: gas appliances, dehumidifiers, electric blankets, candle warmers, sun lamps, indoor grills, non-university-provided air conditioners and refrigerators.

The university reserves the right to prohibit other appliances not listed above if the item constitutes a potential risk in the residence hall. For example, a dehumidifier or an item that draws too much electricity and may trip a fuse, may be prohibited.

Tampering, altering, or rewiring electrical outlets is a fire and safety hazard and is not permitted. Overloading outlets with many appliances is also a fire hazard. Questions about overloading can be directed to the Physical facilities Department or the Resident Director. Extension cords are not permitted in the residence halls. Students may use a UL-approved power strip with a built-in surge protector. Power strips may not be used in series (one connected to another).

Any arrangement of furniture or decorations that blocks or impedes exits or entrances to a residence hall room is prohibited.

Beds/Lofts

Many rooms are equipped with bunk beds. Glides for the legs and pins for bunking the beds are available from the residence hall staff. Mattresses and bedsprings may not be placed directly on the floor. Due to safety concerns, the construction or use of loft beds, waterbeds or any other alterations of university beds by students are not permitted. Students may not turn the bedframe upside down as this may damage the frame. Students may put their bed on standard bed risers (no taller than 10 additional inches) if they wish to increase the amount of under-bed storage space. The use of cinder blocks is prohibited because they may damage the floors. In some cases the University may install bed lofts in rooms as it deems necessary.

Bicycles

Walking is the most common form of transportation on campus but students are encouraged to use bicycles for transportation around campus and Oxford. Bicycles racks are conveniently located adjacent to every residence hall and most other buildings on campus. Students are encouraged to lock their bicycles. Bicycles may not be hung from the pipes or wall molding and may not be left in any public areas of residence halls, such as lobbies and hallways. Abandoned and illegally parked bikes are collected and sold at the University auction.

Students are expected to operate bicycles in a safe and courteous manner and comply with University regulations and state laws pertaining to bicycle operation, including safety equipment standards. Bicycles are subject to the same driving laws as motor vehicles, and citations for improper and unsafe riding may be issued. Bicycles may not be operated in the residence halls at any time. Complete bicycle regulations are contained in The Student Handbook and are also available from the Miami University Police Department.

Business Ventures

Residence hall rooms may not be used for business purposes of any nature. Unauthorized selling, collecting of money, and promotion on campus or within any University building is not permitted. Students may not act as agents for business firms that entail solicitations or the receiving of business offers or goods on University property.

Cooking 

Because cooking is not permitted in student rooms, each hall has a kitchen or kitchenette for the use of all residents. Some small appliances may be used in the kitchens or kitchenettes (see above). Residents of each hall are responsible for keeping the kitchens and kitchenettes clean by washing dishes, counters and appliances, taking excessive trash to designated trash area or outside dumpster. Uneaten food/scraps are to be disposed of in the trash and not poured down the sinks. Burnt or spoiled food should be taken directly to the outside dumpster for disposal. 

Damage

Students are responsible for the condition of their room, the furniture assigned to that room, and the interior of the room door. When students move into a residence hall room, a Room Inspection Record must be completed and signed by each resident. From this record, hall staff can identify problems and make needed repairs; students also avoid charges for damage done by previous occupants. Students will be charged for any damages found in the room that are not noted on the room inspection record. A minimum charge of $15 will be assessed for damage resulting from the use of tape, tacks, nails, screws, or pins on walls or furniture. Refer to the Room Inspection Record for a list of potential charges for damage to the room or missing furniture.

Door Decorations

Placing message boards or decorations on the exterior of room doors in university residence halls or apartments is considered a resident's privilege. As with any privilege, certain responsibilities are inherent. Each resident who chooses to express his or her creativity, via his or her door, assumes the responsibility for balancing his or her personal tastes with the rights of the community. Messages, signs, posters and/or decorations should be appropriate for public viewing. Profanity, sexually explicit, harassing, or discriminatory messages do not align with Miami University’s Statement Asserting Respect for Human Diversity and, therefore, should not appear in public spaces in residence halls or campus apartments, including the outside of student room doors. Defacing or destroying someone else’s door or door decorations is a violation of the Code of Student Conduct and those responsible will be subject to disciplinary action. 

Exterior Residence Hall Doors

Propping exterior doors of any residence hall is strictly forbidden, as it compromises the security of the residence halls.

False Alarms

Anyone turning in a false fire or bomb report, either by telephone, electronic communication, or by activating or tampering with an alarm, or anyone tampering with fire extinguishers or smoke detectors is subject to suspension from the University and prosecution under the Ohio Revised Code and/or the Code of Student Conduct and/or may be held financially responsible for clean-up, repairs/replacements as a result of activating these systems.

Fire Safety Regulations

Students are expected to know the locations of fire alarms and exits in their residence hall. Prompt and complete cooperation in case of fire is important for everyone's safety. Each room is equipped with a smoke detector which is tied directly to the hall’s fire alarm and monitoring system. Most, but not all halls/rooms also have fire suppression (sprinkler head) systems. Tampering with smoke detectors, fire extinguishers and/or suppression (sprinkler head) systems is strictly prohibited. In case of a fire in a room, a fire alarm in the hallway must be pulled to activate the hall system; 911 should be called to report the fire's location. NOTE: Items must not be hung on, from or obstruct the room’s sprinkler head(s) or smoke detector.

Remaining in a residence hall during a fire alarm is a violation of the Code of Student Conduct and will be dealt with as a disciplinary matter.

Fire suppression sprinkler heads are located in some student residence hall rooms across campus. These sprinkler heads contain significant water pressure and are capable of discharging hundreds of gallons of water per minute. It is strictly prohibited to obstruct or prevent the sprinkler head from operating properly. You are not permitted to use the sprinkler head as a "hook" on which to string holiday lights, hangers, clothing, hats or any other item. Please be aware that setting off the sprinkler head due to a person’s inappropriate use or horseplay may result in university discipline in addition to being held financially responsible for associated repairs, damages and flood water clean-up.

Fireplaces

Many residence hall living rooms have functional wood-burning fireplaces. They may be used only during specified hours with the permission of the Hall Manager and Resident Director. Extreme care should be exercised when using a fireplace. Residents using the wood-burning fireplace are responsible for keeping the glass doors or screens closed while the fire is burning.

Flammable Materials / Candles / Incense

Pursuant to section 308.4.1 of the Ohio Revised Code, the burning and/or possession of candles, incense, and similar materials is a fire hazard and is prohibited in public spaces, residence hall rooms, sorority suites and on exterior window sills.  The storage and use of flammable fluid is prohibited.

Furniture

University furniture will not be stored by the university and should not be removed from the room. Students will be charged a replacement fee for any furniture not in the room when the student moves out. Public area furniture may not be moved into student rooms.

Guests

This policy outlines the expectations of all students with housing contracts when they invite guests into their on-campus living spaces, including their residence hall rooms, campus apartments, and public spaces within these facilities. Residents have the responsibility to ensure their guests maintain an atmosphere that (1) respects the privacy and comfort of any roommates, (2) is conducive to academic endeavors, and (3) contributes to the safety and well-being of the community.

For purposes of this policy, the following definitions apply:

A host is defined as a resident who is inviting a non-resident into the host’s residence hall or campus apartment complex in which the resident lives. 

A community member is defined as a resident of the residence hall or campus apartment complex in which a host lives.

A guest is defined as any non-resident of the residence hall or campus apartment complex that the guest is visiting.

The opportunity for hosts to have guests is a privilege, not a right. This opportunity can only occur with the permission of all roommates and with the understanding that the right to privacy of any and all roommates takes priority over the privilege of having a guest. A host’s right to have guests can be restricted by the Resident Director, if the host does not adhere to this policy.

To maintain the living environment described above, hosts, community members, and guests are required to abide by the following:

  • All guests must have a specific host who is a resident of the residence hall room or campus apartment that the guest is visiting.
  • Guests are subject to the same Miami University regulations as their host. The host is responsible for informing the guest of these regulations prior to the guest's visit.
  • Guests are expected to behave in a way that contributes to the residence hall community, showing respect and consideration for others, the property of others, and the property of the University.
  • The host is responsible for inappropriate behavior of the guests invited into the residence hall or campus apartment.
  • Guests must be escorted at all times by their host.
  • Guests must use bathrooms designated for use by persons of their same gender or gender identity or any all-gender bathroom that exists in the community.
  • Guests may not use the host’s ID card for any reason, including access to the residence hall or campus apartment.
  • Community members do not need to be escorted within their residence hall or apartment community.
  • Overnight guests and community members may not stay with a host for more than three consecutive nights.
  • Hosts are not permitted to have guests or community members stay overnight for more than 6 nights in any 30 day period.
  • Hosts may not have more than two guests or community members stay overnight at any one time.
  • Overnight guests or community members may not occupy residence hall beds or apartment bedrooms without the permission of the roommates to which the beds or bedrooms have been assigned. 
  • Overnight guests may not sleep in lounges, living rooms, or other public areas of the residence hall or campus apartments.
  • Via the community agreements process undertaken in each community in the fall, residents can choose to limit when or where guests can be hosted in public spaces.
  • Roommates, via their roommate agreements, are expected to mutually establish guest regulations, which could restrict when guests would be permitted in residence hall rooms and/or apartments.
  • Any request for an exception to this policy should be directed to the Resident Director for consideration.

Hall Sports

Students are prohibited from playing sports or rough-housing in the halls as this may disrupt the living/learning environment. Hall sports include, but are not limited to, tossing, bouncing, or kicking a ball or frisbee, rollerblading, biking, using a scooter, or use of water guns or water balloons.

IDs

Dishonest use of a University ID is a violation of the University Code of Student Conduct. Because the ID is used for admission to various University facilities and activities, the lending, borrowing, altering, or duplicating of an ID is strictly prohibited.

Noise Policy

Noise violations are often viewed subjectively by both students and staff. Based on experience, the following examples constitute clear violations of the noise policy:

  • noises, music, or voices that are clearly distinguishable in the corridor during restricted quiet hours
  • heavy percussion or bass sounds that vibrate through any walls, doors, ceilings, or floors
  • alarms or music playing in an empty room
  • pounding on doors, bouncing sports equipment or other items on the walls or floor of a room or corridor
  • failure to respect courtesy hours
For the purposes of this policy, noise shall be considered too loud if it can be heard outside of a room with the door closed during quiet hours. Courtesy and common sense should prevail at all other times. Please note: All students present in a room are charged with a noise violation in that room unless one resident takes responsibility for the violation.

Other Prohibited Possessions and Activities

In addition to items and activities mentioned elsewhere on this page, students are prohibited from possessing the following items or engaging in the following activities:

  • Composting
  • Hot tubs
  • Spray painting
  • Hoverboards, Segways, IO Hawks, Skywalkers and similar self-balancing scooters. These are prohibited from being used and stored on campus due to substantial safety and fire risk, effective January 2016.

Password and Room Entry/Meal Plan

Students are prohibited from sharing their Miami password with any other person. In particular, a password may not be shared with any other person for the specific purpose of that other person gaining entry to their room or using their meal plan. This includes not sharing passwords for Cbord Mobile ID or WebCardCenter.

Pets

Pets can create safety and sanitation hazards and, therefore, are not permitted in the residence halls. Fish are the only acceptable pets permitted in any residence hall and may be kept in tanks no larger than 5 gallons. Fish should be removed from residence halls during winter break due to possible heat and electric disruptions. Service Animals and Emotional Support Animals are permitted only if authorization from the Office of Disability Resources is obtained.

Quiet and Courtesy Hours

Quiet hours are a specified time each day when the hall is to remain quiet. The primary purpose of living in residence halls is to support a student's academic experience. Therefore, courtesy hours are in effect at all times. Courtesy hours indicate that all residents are expected to accommodate reasonable requests for quiet by students or staff. Failure to comply with these requests may result in documentation of a noise violation.

Quiet hours are set by residents via the Community Agreement and Community Standards process as directed by the Residence Life Staff. During finals week there are 24 hour quiet hours from Friday before finals until the end of finals. Students may be asked to leave the residence halls if they are found to be in violation of quiet hours during the 24 hour quiet period.

Radio Transmission

Radio transmission is not permitted in residence halls except through authorized agencies such as WMSR (student carrier radio) and ham radio clubs.

Refrigerators

Compact refrigerators are provided to students. The cost of the use of the refrigerator is included in the housing fee. Students are not permitted to bring their own refrigerators. Refrigerators must be disconnected and perishable items removed during winter and spring breaks. The University is not responsible for perishable items stored in any refrigerator, including loss caused by mechanical failure or electrical outages.

Room Alterations

Students are not permitted to paint or plaster their rooms. Storage cabinets and closet doors may not be removed or altered from their original design. Construction or room alteration involving heavy building materials, wooden or cloth material platforms, or self-constructed lofts (see below) are prohibited due to fire and safety regulations. Screens which keep insects from entering the room must be left latched on windows to reduce the likelihood of damage from wind or falling screens. Window ledges are not to be used for storage. Removing University property from student rooms or public areas of the hall is prohibited.

Room Changes

Room changes can occur only with the permission of the Resident Director and the H.O.M.E. Office. If there is a vacant bed in a student room, the HOME Office may assign another student to that room at any time. Current residents of that room who create a hostile environment for new or potent new roommates may face disciplinary action. Before the end of fall semester, students with vacancies in their room must prepare the room for a roommate. Preparation includes moving all personal belongings from the space and furniture to be used by the incoming roommate and cleaning the room.

Room Decorating

We suggest decorating walls using molding hooks ("S" hooks) and string, available at local stores. Plasti-tac may be used with the understanding that damage to the walls may result. Scotch/ducttape, “3-M Command” hooks, adhesives other than plasti-tac, tacks, nails, screws, or pins may not be used on the walls, ceiling, floors, window trim, furnishings, or doors. Room decorations may not be affixed to or suspended from the ceiling, light fixtures, fire suppression sprinkler heads or smoke detectors. Students are financially responsible for any damage. Students may not repaint any part of their room to try to correct damage they caused.

Room Entry (Room Inspections)

The University respects the student's desire for privacy. However, to maintain an environment supporting the academic mission of the University, the right to make periodic health, safety, maintenance and policy compliance checks of rooms is reserved. Any materials or modifications determined to be a health or safety hazard must be removed or corrected on request. This policy is designed to ensure a reasonable, restrained use of this contractual right by authorized University representatives without violating students' fundamental constitutional rights. The effectiveness of this policy depends on mutual trust, cooperation, and sound judgment. Typically, room inspections occur once per semester and/or at hall closings throughout the year.

A University official may also enter rooms during an emergency evacuation drill to confirm compliance with fire safety regulations or in the case of an unattended noise source that needs to be silenced (such as a tv or clock radio).

Roommates

Each set of roommates is expected to complete a roommate agreement at the beginning of the year and/or whenever a new roommate relationship begins. Roommate Agreement forms are distributed by RAs. The residents of each room will retain a copy of the Roommate Agreement form, as will the RA. All roommates are expected to honor the rights of roommates, which include the rights to:

  1. Read and study free from undue interference in one's room.
  2. Sleep without undue disturbance from noise, guests of roommate(s), etc.
  3. Expect that a roommate will respect one's personal belongings.
  4. A clean environment.
  5. Free access to one's room and facilities without pressure from the roommate.
  6. Privacy, including the right to exclude non-residents of the room from the room. This right supercedes the right to have guests (see "Visitation" below).
  7. Address grievances.
  8. Be free from fear of intimidation and physical or emotional harm.
  9. Expect reasonable cooperation and the use of "room shared" items such as a refrigerator, rug, or other room amenities.

Smoking 

Miami University is a smoke- and tobacco-free campus. Smoking or using tobacco (including electronic cigarettes) in any area inside or outside of all campus buildings is prohibited including, but not limited to: stairwells, bathrooms, lobbies, lounges, living rooms, study rooms, and hallways. Students may not smoke in their residence hall rooms. 

Trash Removal/Recycling

Students are expected to participate in the recycling program by placing recyclables in the designated bins in each residence hall. In addition, students are expected to remove personal trash from rooms and place in the central trash collection area within the hall or in the dumpster located near the residence hall. Students who disregard trash and recycling procedures may face disciplinary action.

Visitation

See Guests policy on this web page.

Weapons

The possession of weapons or those items that a casual observer might perceive to be a weapon (e.g., toy guns) is prohibited. Persons found to be in possession of such items or weapons may be charged with a violation of the Code of Student Conduct.