Accessible Course Materials

Procedures for Requesting Alternative Format Materials

Student Disability Services (SDS) assists registered students with coordination of accessible course materials. This includes textbooks and supplemental content such as videos, articles, and images. Services should be requested using the following procedure:

  • Register for courses in a timely manner. Registered SDS students are eligible for priority registration and are strongly encouraged to schedule their courses during this period. Email reminders are sent each semester with information regarding registration timelines and procedures.
  • Submit your requests for Alternative Format textbooks in SAM: Students Accessing MiamiEmail reminders are sent each semester notifying students of their responsibility to submit requests. Please note: Before submitting an order, you must first request Faculty Notification Letters for the same term you are requesting alternative format texts.

    To submit requests, follow these steps:
    • Go to SAM: Students Accessing Miami.
    • Select Sign In. Enter your Miami UniqueID and password, if prompted. (if you are already signed in to a Miami resource, you might not get this prompt.)
    • Select Alternative Formats on the life side of the page.
    • At the top of the page, select the correct term for which you are requesting alternative text.
    • In the Request Alternative Formats section, Select each textbook or other course materials you want in an alternative format.
  • Submit proof of purchase and follow all instructions provided by the Accessible Text Production Services. To obtain requested files, submit proof of purchase and follow all other instructions provided by Accessible Text Production Services. Proof of purchase and questions regarding alternative format requests can be sent to

Pre-Term Consultation

SDS staff provides pre-term consultation for students who require or request assistance with planning accessible course materials. During consultation, SDS staff collaborates with students and faculty regarding course materials that will be used, the formats in which the materials will be provided, and what assistive technology will be used for access. Students who require consultation will be contacted at the close of priority registration. Please reply to consultation requests in a prompt manner, to allow time for planning.

Students can request consultation at any time by contacting SDS at the following locations:

Oxford:, 513-529-1541

Middletown:, 513-727-3431

Hamilton:, 513-785-3211.

Assistive Technology to Access Course Materials

SDS provides a variety of assistive technology that can be used to access course materials including, but not limited to, Read & Write, Roger Pens, JAWS, and Zoomtext. SDS assists students with identifying what assistive technology that will be used, including processes for obtaining and learning to use the software or hardware.

Student Responsibility to Notify SDS Staff of Schedule Changes

Course schedule changes should be reported to SDS staff as soon as they occur. Students are responsible for notifying the office of schedule changes so consultation with faculty of newly scheduled courses can occur. This will also assist with the timely production of accessible course materials.