Many student organization events are not covered by the university’s insurance policy. Therefore, the officers of student organization may be open to liability should an accident occur. Event requests submitted through the Hub will determine if an event needs insurance or not. The person submitting the event request will receive an e-mail if insurance is required. Insurance cost for a 5K event is approximatley $700.
Additionally, some off-campus vendors, venues and schools may require proof of insurance to receive their services. Most student organizations are not eligible to request proof of insurance directly from Miami University.
Insurance for special events is purchased through CampusConnexions (www.marshcampus.com/Home). Proof of insurance can be uploaded on the Hub or e-mailed to JS Bragg, Assistant Director for the Office of Student Activities: braggjs@MiamiOH.edu. If proof of insurance is not received, the event will be cancelled by the Office of Student Activities.
The scoring list below determines if a student organization's event requires insurance or not. On-campus events with 15 or more points must have insurance. Although not address in the scoring list, events that hold unique risks (determined by the reserved facility or the Office of Student Activities) may require event insurance. Rarely, requests for insurance exceptions can be granted. To inquire about an exception, contact JS Bragg, Assistant Direcotor for the Office of Student Activities.
Event Insurance Scoring List
_____ Alcohol is served (30)
_____ Minors (non-Miami students) are intended audience/expected to attend (30)
_____ Event involved physical activity amusements (inflatables, dunk tank, etc.) (20)
_____ Athletic or physical activity with liability waivers signed by all participants (15)
_____ Past history of violence, student conduct cases or police/emergency services involvement in resolving incidents within the last year or when similar organizational event was last held (10)
_____ Maximum attendance estimated to be over 300 or in a space with the capacity of/setup for over 300 (8)*
_____ Performance or speaker contract greater than $10,000 (10)
_____ Unseated event (8)
_____ Combined seated and unseated event (4)
_____ Occurs or continues after 8 p.m. (6)
*Add (4) points if the event extends beyond midnight
*Add (2) points if the event is held on a Friday or Saturday evening
_____ Event is an outdoor activity with restricted access (4)
*Add (2) points for unrestricted access
_____ Advertised to the general public (6)
_____ Advertised as and/or open to Miami University students, faculty and staff only (0)
_____ Invitation only (0)
_____ TOTAL POINTS (15 points or more will require event insurance)
*Indoor venues with capacity of over 300 are: Armstrong Student Center, Millett, Hall Auditorium, Shriver Multipurpose Room, Shriver Heritage Room, Laws 100, FSB 1000, and Benton 102