One-Time Use Credit Card Policy

Following is the one-time credit card policy for student organizations. A request for a one-time use credit card is submitted through Buyway by the student organization's treasurer. Any questions regarding this policy should be directed to Miami University's Accounting Department at accountspayable@miamioh.edu or 513-529-9200.

Initial Instructions

When a one-time use credit card is issued, the treasurer is informed that the receipt will need uploaded into BuyWay by the 25th of each month. If not submitted by the 25th, the requestor will receive an email warning.  

1st Warning

On the 25th of the month, if the receipt is still missing, the requestor will receive an email requesting the receipt within 7 days.

2nd Warning

If the receipt is not attached within the stated time limit, another email will be sent to the requestor, as well as the student organization's advisor, requesting the receipt within 7 days.

1st Occurrence: Missing Receipt(s)

Following two warnings, if the receipt is not attached within the stated time limit, another email will be sent to the requestor, the advisor, and the student organization's divisional leader (Drew Davis, Mike Arnos, etc.) requesting the receipt within 7 days. ASG will also be notified.

After 3 Occurrences

After the third occurrence, any student organization violating the one-time credit card policy will not be able to request a one-time use credit cards for one year.

One-Time Use Credit Card Warning/Occurrence Table

 

1st Warning

2nd Warning

1st Occurrence

After 3 Occurrences

Who is notified

Requestor

Requestor,
Advisor

Requestor, Advisor,
SO Divisional Leader, ASG

Requestor, Advisor, SO Divisional Leader, ASG

Days to take action

25th of the month the transaction took place in

7 days

7 days

One-time use credit card privileges will be suspended for one year