Student Affairs Council

The functions of the Student Affairs Council shall be to advise the Vice President for Student Affairs, to exercise delegated authority from University Senate in matters pertaining to student social and conduct regulations, and to exercise legislative authority in the general realm of non-academic student affairs.  All actions of the Student Affairs Council that have substantial academic content shall be reported to the Executive Committee of University Senate, which shall place them on the agenda of University Senate.

All actions of Student Affairs Council shall be recorded in its minutes to be sent to the Executive Committee of University Senate, which shall be alert to the possibility that some items may be of sufficient university-wide importance to merit the attention of University Senate under its responsibility to provide recommendations on all matters related to Miami University. Actions of the Student Affairs Council which do not have substantial academic content are made directly to the President via the Vice President for Student Affairs and need not be acted upon by University Senate, although the President may desire to consult with this or other groups in deciding to approve, modify, or reject actions taken by the Student Affairs Council.  Matters to be considered by the Student Affairs Council will originate from a number of sources, but it is expected that Associated Student Government will be an important source of suggestions for action by Student Affairs Council (Bylaws of University Senate, 2007).

Authority

The University Senate has delegated its authority in the realm of student social conduct rules and regulations to the Student Affairs Council, a semi autonomous governing body, which also has legislative authority in the general realm of non-academic student affairs (Article IX of the Regulations of the Board of Trustees).

Membership

The voting members of the Student Affairs Council shall be composed of an equal number of students and faculty or administrative officers of the University – ten (10) faculty members (none of whom shall be members of University Senate), four (4) faculty members or administrative officers appointed by the Vice President of Student Affairs for a one-year term, and fourteen (14) students. Fourteen (14) student alternates, four (4) vice presidentially-appointed alternates, and four (4) faculty alternates shall also be appointed.

The student membership of Student Affairs Council shall be composed of two (2) at-large members elected by Student Senate, the Student Body President, President of Student Senate, Student Body Vice President, Vice President for Student Organizations, Secretary for On-Campus Affairs, Secretary for Off-Campus Affairs, Secretary for Diversity Affairs, President of Interfraternity Council, President of the Panhellenic Association, President of the National Pan Hellenic Association, and President of the Organization of Commuting Students.

The Chair shall be the Vice President for Student Affairs, who shall serve as an ex officio member, with the Administrative Associate to the Vice President for Student Affairs serving as secretary, both without vote (Bylaws of University Senate, 2007).

Subcommittees

The Council may be assisted by various subcommittees. Subcommittees and their chairs may be appointed or disbanded by the Student Affairs Council.  The chairs of the sub-committees will report any subcommittee action to the Student Affairs Council chair and will submit an annual report at the end of the academic year that will be submitted to the University Secretary.

Current subcommittees include:

a. Committee on the Performing Arts Series: Composed of five students and seven members of the faculty or staff. The Committee will be advisory to the Director of the Performing Arts Series, who shall serve ex officio as chair of the committee.

b. Committee on Student Media Organizations: Composed of four students, none of whom may currently be a member of a student media organization, and five faculty or staff with expertise in the area of print, electronic, or broadcast media.

Any campus student media, other than electronic or hard copy newsletters intended for membership distribution only, that seeks University media funding, shall be approved by the Student Affairs Council on the recommendation of the Committee on Student Media Organization. The Committee will develop the guidelines for approval. These guidelines must be approved by Student Affairs Council. The Committee will develop standards for the management of campus media organizations as well.

University student media are intended to serve a justifiable public purpose as part of the Miami University educational enterprise.  While editors or other persons leading media groups on campus, like all persons involved in any organization of this sort, are subject to state and federal statues pertaining to the press (including obscenity and libel) and must maintain adequate standards of responsibility, the general principles of freedom of the press apply to student publications.  Censorship of opinion shall not be exercised by either the Committee on Student Media Organizations or any other University agency or office.

The Committee on Student Media Organizations will make recommendations each spring to the Committee on Finance and Contingencies on the student fee amount that should be provided to student media groups that are under its purview.  The members of the Committee on Finance and Contingencies in turn make a recommendation to the Student Affairs Council for its approval. 

c. University Lecture Series Committee: Composed of six students, of whom one shall be the Campus Activities Council Lecture Board Chair and one the Secretary for Diversity Affairs or their designees, four members of the faculty or staff, and a representative of the Office of Student Activities and Organizational Leadership who shall serve ex officio. The committee shall elect its chair. The Committee is to bring to campus speakers for lectures that will enrich intellectual and cultural life on campus.  The Committee will make its budget recommendations to the Committee on Finance and Contingencies following the schedule set by the SAC Chair. 

d. Committee on Finance and Contingencies: Composed of four students and four faculty or staff, and is chaired by the Business Manager of the Division of Student Affairs, who serves ex officio. The Committee makes recommendations to the Student Affairs Council on the funding of media organizations and the University Lecture Series. The committee will hold hearings on budget requests in the spring of each year and provide the recommendations to Student Affairs Council following a timeline set by the Campus Activity Council Chair. The Committee also will recommend a contingency fund to be used in emergency situations for the groups it supports. The Committee on Finance and Contingencies will approve any allocations from the contingency fund.  During breaks or over the summer, in emergency situations the Student Affairs Council Chair may make distributions from the fund but shall report these actions at the next Student Affairs Council meeting.

Annual Reports

Copies of our annual reports are available upon request.  

Please contact:
Kim Sens
sensks@MiamiOH.edu
Administrative Associate, Student Affairs Division