Tri Delt Sundial

Vehicle Rental

University Business Rentals

Miami University, along with the Inter-University Council of Ohio, has entered into a vehicle rental contract with Enterprise/National for business rentals.

  • Drivers renting a vehicle for University business for local use and out of state travel are required to rent from Enterprise/National which includes liability and collision damage waivers. At the time of pickup, please initial to accept these coverages. Roadside assistance is also available through Enterprise/National for an additional charge. This insurance is not required by Miami University but the department or student organization may elect to purchase roadside assistance. Personal accident insurance should be declined.  For travel outside the United States, the District of Columbia, and Puerto Rico, the renter must accept the liability and collision insurance offered by the rental company.
  • In the event service from Enterprise/National is not available, renters must purchase the liability and damage waiver insurance made available through the other rental company and must submit justification to Accounts Payable at the time a request for reimbursement is made.
  • Enterprise allows authorized drivers age 18 and over under the Miami business policy. All drivers must be either Miami staff or Miami students.
  • All student drivers renting a 12 passenger van must have completed an on-line van safety driving course available through the Office of the Senior Vice President for Finance and Business Services.  Please email vpfinancebusiness@MiamiOH.edu to request van safety training.  Be sure to include in the email the name and unique ID of each student requiring training.
  • Enterprise guarantees the availability of sedans with reservations. Availability of Minivans, SUV's and 12 passenger vans are guaranteed with seven-day advance reservation. Note: 12 passenger van guarantee applies to rentals in Ohio only).  Please note: In keeping with fiscal responsibility and stewardship of University funds, please reserve the most economical vehicle to meet the business needs of the traveler. 
  • 15 passenger van rentals are prohibited under the contract.
  • One way vehicle rentals are available only through National.
  • Fuel is not included in the rental rate. Drivers should either purchase fuel using a Miami purchasing card or use cash/personal credit card and submit a travel reimbursement request.
  • Miami faculty and staff are eligible to become an Emerald Club member at no charge to receive additional benefits.
    • Bypass the counter and go directly to the Emerald Club Aisle at more than 50 major airports in the US and Canada.
    • Choose your own car from the Emerald Club aisle.
    • Speed up returns with an e-receipt emailed directly to you.
  • Rentals include unlimited mileage and there is no additional charge for additional drivers in each vehicle.
  • The minimum age for rentals from Enterprise Rent a Car and National Car Rental is 18 years of age, the minimum rental age for Enterprise Truck Rental is 21 years of age.
  • Rental reservations may be made via telephone, in person, or online through the Enterprise/National portal. 12 passenger van rentals must be reserved directly with the branch.
    • When reserving via telephone or in person, please reference the XZ38Y06 Miami University business account number.
    • A credit card in the name of the renter is required for all Enterprise/National rentals.
      • Departmental billing accounts can be established at the request of the department to ensure proper billing for those employees/university guests that do not have a Miami University credit card in their name. Please contact Rosanne Gulley if you wish to establish a departmental billing account.
      • Additional information can be found on the Vehicle Rental FAQ page for student organization procedures.
    • The website does not allow a reservation to be booked with a return day or time that is outside of normal hours of operation. If you will be returning after hours, please book the date of return as the next business day but still return as intended.
    • For vehicles returned after normal hours of operation, please return the vehicle to Enterprise and place the keys in the drop box. Please email EnterpriseOxford@ehi.com to indicate the date and time the vehicle was returned to ensure correct billing. This email will serve as your proof of return.
  • It is the renter's responsibility to obtain a receipt for the charges.
    • If a department is using a billing number, the receipt will be emailed to the appropriate billing contact upon return of the vehicle. Receipts can also be obtained upon the return of the vehicle from the branch (during normal hours of operation) or from the Enterprise website at Enterprise Receipts.
    • For student organizations, the receipt obtained from the branch (during normal hours of operation) or from the Enterprise website at Enterprise Receipts must be uploaded into the Buyway requisition. Please refrain from calling the Main or Satellite branch to obtain a copy of the receipt.

Personal Rentals

The Enterprise/National contract extends to personal rentals by Miami University faculty, staff, retirees (SOME and SOMR-with valid ID).

  • When reserving via telephone or in person, please reference the XZ38043 Miami University personal rental account number.
  • Rentals from National offer a generous savings over retail rental rates.
  • Both Enterprise and National rentals do not include insurance.
  • Drivers age 21 and older are eligible to rent vehicles from both Enterprise and National. Renters are subject to additional fees for drivers age 21-25.