Paying Individuals
You pay an individual in Buyway, using the Direct Pay Request - Reimbursements and Individuals form, for one of three reasons:
- Providing a service as a vendor.
- Reimbursement of a purchase.
- Refund of a payment received by the university (this excludes tuition-related payments).
Providing a Service
You pay individuals who provide service one-time, specific services to Miami through Buyway. Examples include: speakers, consultants, disc jockeys, etc. These services differ from ongoing work (which is covered under Human Resources's hiring process.
When paying a single person as a service provider, that individual is acting as an independent contractor for the University. Accordingly, you must follow all listed steps for hiring and paying that individual. We cannot process payments without completion of these steps. We suggest that you allow plenty of time for this process when planning services. You must submit these forms for each occurrence unless all dates are listed on the agreement.
Reimbursements
Reimbursements in Buyway pay back individuals for personal payment they made for University-approved purchases. For example, paying back employees who makes appropriate purchases for a department, but use their own form of payment, rather than Buyway or a P-Card.
Refunds
In certain cases, you may submit a request for a refund of payment through Buyway. Refunds return a portion of a payment to the individual. An example is refunding a study abroad trip fee to a student who has paid the fee, but cannot attend the trip.
Please note: You will need to provide an explanation for the refund in Buyway.
Required Documentation Guide
The table below provides a quick guide to the documentation you will need to pay for common services that individuals provide.
Payment Type | Documentation (Required) | Documentation (Optional) |
---|---|---|
Honorarium | Professional Services Agreement, OPERS | Pamphlet from event |
Other Services | Professional Services Agreement, OPERS | None |
Stipend | Professional Services Agreement, OPERS | None |
Prize/Award | Notice of award | None |
Research Subject Participation | Human Research Subject Payment form | None |
Reimbursement | Reimbursement Certification and Approval Form, Itemized receipt. | Hosting Form (if applicable), copy of bank statement. |