One Time Use Credit Card Policy

Initial Instructions

When the one time use credit card is issued, students are informed that if they do not attach their receipts by the 25th of the month the transactions were made in, they will receive a warning via email.

1st Warning

On the 25th of the month, if receipts are missing, the requestor will receive an email asking to please attach their receipt(s) within 7 days.

2nd Warning

If the receipt(s) are not attached within the time limit stated, an email will be sent to the requestor and their advisor asking to please attach their receipt(s) within 7 days.

1st Occurrence

If the receipt(s) are not attached within the time limit stated, an email will be sent to the requestor, their advisor, and their student org divisional leader (Drew Davis, Mike Arnos, etc.) asking them to please attach their receipt(s) within 7 days. ASG will also be notified.

After 3 Occurrences

The organization will not be able to receive one time use credit cards for one year.

Policy
1st Warning 2nd Warning 1st Occurrence After 3 Occurrences
Who is Notified Requestor Requestor, Advisor Requestor, Advisor, SO Divisional Leader, ASG Requestor, Advisor, SO Divisional Leader, ASG
Timeline 25th of the month the transaction took place in 7 Days 7 Days One time use cc privileges suspended for one year