Passport Services

Take advantage of Miami's convenient location for U.S. Passport Application services on the Oxford campus in 214 MacMillan Hall. U.S. Passport Application services are available Monday–Friday, 8–4:30pm.

Available Services

  • New U.S. Passport Books and Cards
  • Renewals of your U.S. Passport for those who were under 16 at issuance of previous passport
  • U.S. Passport Book or Card for a minor

As a service to the community, we will accept your completed passport application and forward it to the Passport Services section of the U.S. Department of State for an issuance determination. Only Passport Services can make that determination; the Passport Acceptance Office cannot.

Application Requirements

1. Passport Application Form DS-11 (unsigned)

  • Application forms are available at our office in MacMillan Hall.
  • Printable applications are also available online.

2. Proof of U.S. citizenship (one of the following)

  • Previous valid, undamaged U.S. passport
  • If you were born in the U.S., a Certified Birth Certificate issued by the state, city, or county of your birth. A Certified Copy will have a either a raised, embossed, impressed, or a multicolored seal and the date the certificate was filed. Hospital Birth Certificates are not acceptable.
  • Note: We will send your original documentation with your application. Your original documentation will be mailed back to you by the U.S. State Department.

3. Proof of Identity

  • Valid Ohio driver's license. If your license is not from Ohio, a second photo identification card is also required.
  • Holders of temporary permits or state-issued ID cards must also present a second form of identification.

For children under age 16, the child and both parents or legal guardian(s) must appear in person and present the following:

  • Evidence of the child’s U.S. citizenship
  • Evidence of the child’s relationship to parents/guardian(s) AND parental/guardian identification

If only one parent can appear, you must also submit one of the following:

  • Second parent's notarized, written statement consenting to issuance for the child as well as evidence of the child’s relationship to parents/guardian(s) AND parental/guardian identification
  • Primary evidence of sole authority to apply
  • A written statement (made under penalty of perjury) explaining the second parent’s unavailability
  • Copy of the front and back of the absent parent's Photo ID

4. One passport photo (available at 214 MacMillan)

  • In color
  • 2 x 2 inches in size
  • Taken within the past 6 months, showing current appearance
  • Full face, front view with a plain-white background
  • Between 1 inch and 1 3/8 inches from the bottom of the chin to the top of the head
  • Taken in normal street attire:
    • Uniforms should not be worn in photographs except religious attire that is worn daily
    • Do not wear a hat or headgear that obscures the hair or hairline
    • If you normally wear prescription glasses, a hearing device, wig or similar articles, they should NOT be worn for your picture
    • Dark glasses or nonprescription glasses with tinted lenses are not acceptable unless you need them for medical reasons (a medical certificate may be required)

    Watch this video for tips on the perfect passport picture:


    5. Passport fee payments

    There are three different fee types: Passport Book, Passport Card, and Passport Card and Book together.

    Execution fee—$25.00 payable to Miami University by check, money order, or credit card.

    Passport Book Fee Payable to U.S. Department of State by personal check or money order. No counter checks.
    $110.00 for ages 16 and older
    $80.00 for ages 15 and younger

    Passport Card Fee Payable to U.S. Department of State by personal check or money order. No counter checks.
    $30.00 for ages 16 and older
    $15.00 for ages 15 and younger

    Passport Card and Passport Book Fee Payable to U.S. Department of State by personal check or money order. No counter checks.
    $140.00 for ages 16 and older
    $95.00 for ages 15 and younger

    Additional Optional Fees
    Expedited Service—$60.00 per application. Check/money order payable to U.S. Department of State.
    One-way Overnight—$15.45. Check/money order payable to U.S. Department of State.
    Application Overnight Express—$20.00. Check/money order payable to Miami University.

    Passport Photo Locations

    Passport photo services are available on campus at 214 MacMillan Hall from 8–4:30pm Monday to Friday for a fee of $10.00.

    Photos are also available off campus at:
    AAA/Travel Unlimited
    102 W. High St, Oxford
    5720 College Corner Pike, Oxford
    123 West Spring Street, Oxford
    200 South Locust street, Oxford

    Visa Assistance

    A. Briggs Visa and Passport Expeditor, a service provider with its head office in Washington DC but with a local office in Cincinnati, Ohio, can assist Miami University students/faculty in getting visas for study abroad. It can assist both U.S. students and international students as long as those international students are in the U.S. legally on an extended visa, such as a student visa. The contact in the Cincinnati, Ohio office is John Marquez. The office is open from 8–5:30pm Monday to Friday, including the lunch hour.

    Log in as "miamiu" with password "international" on A. Briggs Visa and Passport Expeditor for a 10 percent discount on the service charge.

    Frequently Asked Questions

    How long does it take to get a passport?

    Routine Service
    Routine applications are processed in approximately 6 weeks from the time of application.

    Expedited Service
    Requests for expedited service that include overnight delivery to and from the Passport Agency are being processed in about 2–3 weeks door-to-door. Check with the U.S. Passports and International Travel department to confirm processing times.

    What should I do if I need to get a passport immediately?

    You should make an appointment to be seen at a Regional Passport Agency only if:

    • The U.S. passport is needed in less than 2 weeks for international travel
    • The U.S. passport is needed within 4 weeks to obtain a foreign visa

    Contact the National Passport Information Center to make an appointment or locate a Passport Agency.

    I already applied for a passport. How can I check the status?

    Information required to check on status:

    • Last name as shown on the application
    • Date of birth
    • Last four digits of Social Security Number

    Check on the status of your passport application:

    Currently, it is taking 5–7 days for applications to be tracked online. It may take less time if you paid for Expedited Service and sent your application via Overnight Delivery.

    What is a Passport Card?

    The passport card is a wallet-sized card that can be used for land and sea travel between the United States and Canada, Mexico, the Caribbean, and Bermuda. The card provides a less expensive, smaller and more convenient alternative to the passport book for those who travel frequently to these destinations by land or by sea.

    Why is there an execution fee for the passport book and passport card?

    First time applicants, minors, and those seeking to replace a lost or stolen passport must appear in person before a person authorized by the Secretary of State to give oaths to verify their passport applications. In order to offer American citizens convenient locations to apply for a passport, the Department of State authorizes Passport Acceptance Agents to accept passport applications on its behalf.

    The execution fee is to reimburse the acceptance facility for the cost of the service.

    Applicants applying for both the passport book and card simultaneously pay only one execution fee.

    I don't see the answer to my question. Where can I find the answer online?

    For more information about passports, go to the U.S. Passports and International Travel site