We offer the following template letter for pre-disciplinary hearings. You may alter this to suit your specific situation.

Date

To: Marquita Carmichael, Director Employee of Employee and Labor Relations

From: Supervisor First and Last Name, Supervisor Title

Re: Request for Hearing for Employee's Name and Banner Number

This memo is a formal request for a pre-disciplinary hearing for Employee's Name for Charges/Reason for hearing.

Explanation of Charges:    

Paragraph summarizing the charges

 [If attendance related include: “We have calculated the occurrence rates as _ , evaluated the percentage to be ____, and we do/do not feel it meets the standard of patterned according to Article 44 Letter C “Inappropriate”.”

Operational Impact:

Paragraph defining how this event, incident or employee behavior has impacted your organization in a negative way.

Previous Performance Management (copies attached):

Information including type of discipline, reason and date signed.

Supporting Documents (copies attached), evidence or proof:

• Highlighted TCP Time Detail Report
• AFSCME Article X
• The signed receipt of AFSCME contract
• Miami Policy Library X.X
• Department Policy XX
• Department SOP XXXXXX
• Ohio Revised/Administrative Code X.X.X.X
• FOP Contract Article X
• Call-off Hotline Voicemails
• Email Communications
• Signed and Dated Witness Statements
• Video Camera Footage
• Training Documents
• Meeting Records
• Safety Sign Offs
• Leave Request Forms
• Manager Statements
• Screen Shots of Texts, Facebook posts or other Social Media Outlets

Employee’s Typical Work Schedule:

• Days of Week
• Time Shift Begins
• Shift (circle one):
  • First
  • Second
  • Third

Requested Witness or Witness Typical Work Schedule:

• None at this time
• NAME
  • Unique ID
  • Days of Week
  • Time Shift Begins
• NAME
  • Unique ID
  • Days of Week
  • Time Shift Begins