Pre-Disciplinary Hearing Cover Letter Template
We offer the following template letter for pre-disciplinary hearings. You may alter this to suit your specific situation.
Date
To: Marquita Carmichael, Director Employee of Employee and Labor Relations
From: Supervisor First and Last Name, Supervisor Title
Re: Request for Hearing for Employee's Name and Banner Number
This memo is a formal request for a pre-disciplinary hearing for Employee's Name for Charges/Reason for hearing.
Explanation of Charges:
Paragraph summarizing the charges
[If attendance related include: “We have calculated the occurrence rates as _ , evaluated the percentage to be ____, and we do/do not feel it meets the standard of patterned according to Article 44 Letter C “Inappropriate”.”
Operational Impact:
Paragraph defining how this event, incident or employee behavior has impacted your organization in a negative way.
Previous Performance Management (copies attached):
Information including type of discipline, reason and date signed.
Supporting Documents (copies attached), evidence or proof:
- Highlighted TCP Time Detail Report
- AFSCME Article X
- The signed receipt of AFSCME contract
- Miami Policy Library X.X
- Department Policy XX
- Department SOP XXXXXX
- Ohio Revised/Administrative Code X.X.X.X
- FOP Contract Article X
- Call-off Hotline Voicemails
- Email Communications
- Signed and Dated Witness Statements
- Video Camera Footage
- Training Documents
- Meeting Records
- Safety Sign Offs
- Leave Request Forms
- Manager Statements
- Screen Shots of Texts, Facebook posts or other Social Media Outlets
Employee’s Typical Work Schedule:
- Days of Week
- Time Shift Begins
- Shift (circle one):
- First
- Second
- Third
Requested Witness or Witness Typical Work Schedule:
- None at this time
- NAME
- Unique ID
- Days of Week
- Time Shift Begins
- NAME
- Unique ID
- Days of Week
- Time Shift Begins