Guidelines for Participation

Eligibility and Requirements

To be eligible for participation in the Job Enrichment Program (JEP), individuals must meet the following qualifications and follow the application process.

  • All Classified staff members that have at least 12 months of Miami University employment without a break in service (leaves the University) are eligible to apply to the JEP. 
  • Eligibility will also depend on the staff member's employment status:
    • Full-time Classified staff are eligible in accordance with program requirements.
    • Half-time (greater than or equal to .50 Full Time Equivalent) Classified staff may participate with some restrictions.
    • Temporary and intermittent Classified staff is not eligible to participate in the JEP.
    • University Retirees rehired by the University are not eligible to participate in the JEP.
    • Staff members may not participate in learning opportunities for Job Enrichment credit during approved leaves (e.g., long-term FMLA).
  • Current, satisfactory performance evaluation within the last 365 days must be on file in the Department of Human Resources office.
  • The following corrective actions may affect your JEP eligibility:
    • A verbal written reprimand will not disqualify you from Job Enrichment as of July 1, 2013.
    • A written disciplinary notice will disqualify you from Job Enrichment for one year.
    • A disciplinary suspension will disqualify you from Job Enrichment for two years.
    • If a staff member becomes ineligible to participate, they should contact their Job Enrichment Administrator after the suspension time period (1 or 2 years) for reinstatement.

Break In Service

  • If a staff member has a break in service (leaves the University), the reinstatement process is as follows:
    • If they return to Miami University in Classified position within 1 year:
      • Job Enrichment standings and records will be restored including coursework
      • Earned premium pay will be reinstated upon rehire
    • If they return to Miami University in Classified position after 1 year but before 2 years:
      • After one year from rehire date, employee should contact their Job Enrichment Administrator for reinstatement process
      • Job Enrichment standings and records will be restored including coursework
      • Earned premium pay will be reinstated upon rehire
    • If they return to Miami University in Classified position after 2 years:
      • After one year from rehire date, employee should contact their Job Enrichment Administrator for reinstatement process
      • Job Enrichment coursework records will be restored; however courses previously applied to an award will not be eligible for future Job Enrichment credit.
      • Job Enrichment Bonuses and Premium Pay will not be restored; therefore, staff members begin earning credit towards Bonus 1 upon reinstatement.

Unclassified to Classified Position Change

  • Employee returns to Classified position from an Unclassified position within 2 years of previously held Classified position:
    • Employee should contact their Job Enrichment Administrator.
    • Job Enrichment standings and records will be restored including coursework.
    • Earned premium pay will be reinstated upon position change.
    • Any coursework completed while in an Unclassified position will not be eligible for JEP credit.
  • Employee returns to Classified position from an Unclassified position after 2 years:
    • Employee should contact their Job Enrichment Administrator for reinstatement process.
    • Job Enrichment coursework records are restored; therefore, courses previously applied to a bonus will not be eligible for future Job Enrichment credit.
    • Job Enrichment Bonuses and Premium Pay are not restored; therefore, staff members begin earning credit towards Premium Pay Increase 1, Bonus 1.
    • Any coursework completed while in an Unclassified position will not be eligible for JEP credit.

Application Process

Participation in the JEP is voluntary and requires an application be filled out. The application process is as follows:

  • The JEP application must be submitted online through MyCard.
  • Upon receipt of the application and verification of all requirements, a JEP Administrator will contact the supervisor/director provided in the application for participation approval/denial.
  • A JEP Administrator will notify the staff member via University email of their approval/denial into the JEP and provide specific information regarding their JEP status. If you have not heard from a JEP Administrator within two weeks of applying, please contact the Staff Development Office.
  • Accepted JEP participants are placed in one of the following three tracks according to job function (not department): Administrative, Maintenance, and Service. Each track includes a series of learning opportunities created specifically for each HR functional job title. These courses can be incorporated into a professional development plan.
  • Classified staff may view their Job Enrichment records and progress online in MyCard.

Developing a Learning Plan

Meet with employees and create a Learning Plan

  • Comprised of variety of learning opportunity sources
  • Address areas of skill gaps/competency improvement areas
  • Address areas of strength to find ways to increase/enhance the skill even more
  • Ask employee what they want to work on/grow in over next year
  • Connect to goals when possible

Work with employee to identify learning opportunities

Meet with employee to discuss learning and application of learning (help identify ways in which employee can grow using skills gained)

 JEP Learning Opportunity Form

  • Employee input—objectives of learning, how I will apply the learning
  • Supervisor input—specifically how this learning will help this individual be more effective in their role and for the department

JEP Learning Opportunity Form

This form is used upon completion of a learning opportunity. (See Developing a Learning Plan section). Forms must be submitted within 6 months of completing the learning opportunity.

To have Learning Opportunities and Job Enrichment points added to your record:

  1. Complete JEP Learning Opportunity Form
  2. Provide the form with required documentation (listed on website) to supervisor
  3. Supervisor complete section B and submit form including required documentation to JEP Administrator, 127 Staff Development Center
  4. JEP Administrator will enter completed learning opportunity and Job Enrichment points (if applicable) into training record

 

Attendance Expectations and Requirements

JEP participants are expected to fully attend all learning opportunities in which Job Enrichment credit is granted. This expectation is included in the Ethics Statement. Learning opportunities not completed in their entirety will not be awarded Job Enrichment credit; no partial credit will be awarded. In addition, staff members that do not fully attend courses that have been paid by the University may be responsible for repaying the fees to the University.

Learning opportunities offered during normal work schedule:

  • Full-time staff members may participate in Job Enrichment learning opportunities during their normal work schedule with supervisor approval.
    • Supervisors may allow full-time staff members to participate in Job Enrichment learning opportunities up to 20 hours during the normal work schedule within a one-year period of time (fiscal year).
  • Half-time staff members are not eligible to participate in Job Enrichment learning opportunities during their work schedule unless they have obtained supervisor approval.
  • Supervisors are responsible for authorizing release time for staff to attend learning opportunities during the normal work schedule.
    • Release time during the normal work schedule is not guaranteed and is based on the business need as determined by the supervisor.
    • Consideration will include the impact on the individual, department, division, and University.
    • The supervisor will ensure that participation will not interfere with the satisfactory performance of the normal employment obligations.
    • The supervisor will monitor equitable opportunity for all staff to participate in the JEP.
  • Overtime payment is not guaranteed for learning opportunities that overlap with the end of a staff member’s working hours. The individual should work with their supervisor to adjust work schedules when possible to avoid an overtime situation.

Learning opportunities offered outside normal work schedule:

  • Full-time and half-time staff members may participate in Job Enrichment learning opportunities outside their normal work schedule.
  • Supervisors are responsible for considering any adjustments to a normal work schedule to accommodate learning opportunities outside normal work schedules.
  • Overtime payment is not guaranteed for learning opportunities offered outside normal work schedules. Staff members should work with their supervisor to adjust work schedules when possible to avoid an overtime situation.

Repeatable Learning Opportunities

Contact your JEP Administrator before repeating any learning opportunity. Job Enrichment participants may choose to repeat learning opportunities; however, Job Enrichment credit will only be awarded one time per learning opportunity unless the course meets one of the exceptions below.

  • Courses that have significantly changed.
  • Annual conferences/seminars (this includes tested and non-tested learning opportunities).
  • Required professional certification courses.

Learning Opportunity Related Expenses

Some related expenses associated with JEP learning opportunities may be the responsibility of the staff member.

Ethics Statement

Participation in the JEP requires staff members to be honest about their efforts and accomplishments. Acts of dishonesty will result in suspension from participation in the JEP for a minimum of one year or a time deemed appropriate by the JEP Administrators. Dishonesty is any activity that tends to compromise the integrity of the JEP. This includes, but is not limited to, furnishing false information or omitting relevant or necessary information in order to gain a benefit. Asking for Job Enrichment materials and actively participating in the JEP while currently disqualified from the program could be construed as dishonest. Any submission of information for Job Enrichment points, bonuses or premium pay increase is a representation that the staff member has completed all the course/program requirements including full attendance.

Earning Points

Job Enrichment points may be received upon completion of a learning opportunity.

Point Calculation

Point calculation is based on the length of the learning opportunity:

  • 1-hour learning opportunity (e.g., training session) = 1 Job Enrichment point.
  • 1-semester credit-hour (higher-education academic courses) = 8 Job Enrichment points.

Note: If a school follows quarter hours, conversion to semester hours for Job Enrichment credit is awarded at 2/3 of a semester hour as stated on Miami University Registrar’s website.

Point Expiration

To ensure points are awarded for current learning opportunities, points expire as follows:

  • Job Enrichment points applicable to Job Enrichment Bonuses 1-9 expire after 3 years.
  • Job Enrichment points applicable to all Advanced Component Bonuses expire after 2 years.

Awards for Completion

The A JEP Administrator will verify completion of all criteria and then process the award for the appropriate payroll period.

Job Enrichment Bonus: $550 (see chart)

JEP participants may receive a Job Enrichment Bonus upon completion of the following criteria:

  • 50 Job Enrichment points.
  • Complete all prerequisite courses. The staff member is responsible for monitoring expiration dates of these training's and submitting certificates of completion to JEP Administrator.
  • Current, satisfactory performance evaluation within the last 365 days.
  • 6-month waiting period is required between each Job Enrichment Bonus.

Job Enrichment Premium Pay Increase (see chart)

JEP participants will receive a Job Enrichment (JE) Premium Pay Increase upon completion of Job Enrichment Bonus 3, 6 and 9. JE Premium Pay Increases are identified as “premium pay” on the staff member’s pay stub. The increases are:

  • JE Premium Pay Increase 1: $.55 per hour premium pay.
  • JE Premium Pay Increase 2: $.65 per hour premium pay.
    • Total $1.20 for JE Premium Pay Increase 1 and 2.
  • JE Premium Pay Increase 3: $.80 per hour premium pay.
    • Total $2.00 for JE Premium Pay Increase 1, 2 and 3.

A staff member who has qualified for a Job Enrichment Premium Pay Increase, and has been awarded the pay increase, will retain this distinction should the staff member change Classified positions at Miami University.

Advanced Component Bonus: $550 (see chart)

JEP participants who have been awarded JE Bonus 9 may receive an annual Advanced Component Bonus upon completion of the following criteria:

  • 50 Job Enrichment points.
  • Current, satisfactory performance evaluation within the last 365 days.
  • 12-month waiting period is required after receiving JE Bonus 9 and between each Advanced Component Bonus.

Learning Opportunities

JEP Learning Opportunities are a set of courses that can be used expand the knowledge, skills, and abilities of Classified staff members at Miami University. Learning opportunities may be modified based on the business needs of the University.

All eligible coursework must be completed while employed at Miami University as a Classified staff member. Courses completed prior to being accepted into the JEP will not count for JEP credit. All eligible courses must also include a tested learning outcome or skill assessment. Effective January 1, 2015, JEP participants may be awarded credit for two non-tested learning opportunities, earning up to a combined maximum of 40 total points, per calendar year pending the course approval process. This may include conferences, seminars, webinars, etc.

Courses not listed may be considered for Job Enrichment credit by completing the Course Approval/Point Request Form and attaching the necessary documentation as listed on the form. Course approval requests will be reviewed by a JEP Administrators. All decisions are final. (Courses considered part of your required job training are not eligible for Job Enrichment credit.)