Guidelines for Participation

Eligibility and Requirements

To be eligible for participation in the Job Enrichment Program (JEP), individuals must meet the following qualifications and follow the application process.

  • All Classified staff members that have at least 6 months of Miami University employment without a break in service (leaves the University) are eligible to apply to the JEP. 
  • Eligibility will also depend on the staff member's employment status:
    • Full-time Classified staff are eligible in accordance with program requirements.
    • Half-time (greater than or equal to .50 Full Time Equivalent) Classified staff may participate with some restrictions.
    • Temporary and intermittent Classified staff are not eligible to participate in the JEP.
    • University Retirees rehired by the University are not eligible to participate in the JEP.
    • Staff members may not participate in learning opportunities for Job Enrichment credit during approved leaves (e.g., long-term FMLA).
  • Current, satisfactory performance evaluation within the last 365 days must be on file in the Department of Human Resources office.
  • The following corrective actions may affect your JEP eligibility:
    • A verbal written reprimand will not disqualify you from Job Enrichment as of July 1, 2013.
    • A written disciplinary notice will disqualify you from Job Enrichment for one year.
    • A disciplinary suspension will disqualify you from Job Enrichment for two years.
    • If a staff member becomes ineligible to participate, they should contact their Job Enrichment Administrator after the suspension time period (1 or 2 years) for reinstatement.

Break In Service

  • If a staff member has a break in service (leaves the University), the reinstatement process is as follows:
    • If they return to Miami University in Classified position within 1 year:
      • Job Enrichment standings and records will be restored including coursework
      • Earned premium pay will be reinstated upon rehire
    • If they return to Miami University in Classified position after 1 year but before 2 years:
      • After six months from rehire date, employee should contact their Job Enrichment Administrator for reinstatement process
      • Job Enrichment standings and records will be restored including coursework
      • Earned premium pay will be reinstated upon rehire
    • If they return to Miami University in Classified position after 2 years:
      • After six months from rehire date, employee should contact their Job Enrichment Administrator for reinstatement process
      • Job Enrichment coursework records will be restored; however courses previously applied to an award will not be eligible for future Job Enrichment credit.
      • Job Enrichment Bonuses and Premium Pay will not be restored; therefore, staff members begin earning credit towards Bonus 1 upon reinstatement.

Unclassified to Classified Position Change

  • Employee returns to Classified position from an Unclassified position within 2 years of previously held Classified position:
    • Employee should contact their Job Enrichment Administrator.
    • Job Enrichment standings and records will be restored including coursework.
    • Earned premium pay will be reinstated upon position change.
    • Any coursework completed while in an Unclassified position will not be eligible for JEP credit.
  • Employee returns to Classified position from an Unclassified position after 2 years:
    • Employee should contact their Job Enrichment Administrator for reinstatement process.
    • Job Enrichment coursework records are restored; therefore, courses previously applied to a bonus will not be eligible for future Job Enrichment credit.
    • Job Enrichment Bonuses and Premium Pay are not restored; therefore, staff members begin earning credit towards Premium Pay Increase 1, Bonus 1.
    • Any coursework completed while in an Unclassified position will not be eligible for JEP credit.

Application Process

Participation in the JEP is voluntary and requires an application be filled out. The application process is as follows:

  • The JEP application must be submitted online through MyCard.
  • Upon receipt of the application and verification of all requirements, a JEP Administrator will contact the supervisor/director provided in the application for participation approval/denial.
  • A JEP Administrator will notify the staff member via University email of their approval/denial into the JEP and provide specific information regarding their JEP status. If you have not heard from a JEP Administrator within two weeks of applying, please contact the Staff Development Office.
  • Accepted JEP participants are placed in one of the following three tracks according to job function (not department): Administrative, Maintenance, and Service. Each track includes a series of learning opportunities created specifically for each HR functional job title. These courses can be incorporated into a professional development plan.
  • Classified staff may view their Job Enrichment records and progress online in MyCard.

Professional Development Plan

A professional development plan should be created as a collaborative process between staff members and supervisors to plan and manage professional learning and growth.

Identify relevant learning opportunities:

  • Address skill gaps/competency improvement areas
  • Address areas of strength to find ways to increase/enhance the skill even more
  • Identify areas to work on/grow in over next year
  • Connect to goals when possible

Learning Opportunities

Learning opportunity resources include a variety of sources for Job Enrichment learning. In addition, other relevant learning opportunities (conferences, seminars, webinars, specialized training, etc.) may be completed.  Relevant learning opportunities are identified in collaboration between staff member and supervisor (see Professional Development Plan section).

All eligible learning opportunities must be completed while employed at Miami University as a Classified staff member. Courses completed prior to being accepted into the JEP will not count for JEP credit. 

Repeatable Learning Opportunities

Job Enrichment participants may choose to repeat learning opportunities; however, Job Enrichment credit will only be awarded one time per learning opportunity unless the course meets one of the exceptions below:

  • Course has significantly changed
  • Annual conferences/seminars
  • Required professional certification courses

Learning Opportunity Related Expenses

All learning opportunities have a cost, most of which is covered by the department/University. However, some related expenses associated with JEP learning opportunities may be the responsibility of the staff member.

Attendance Expectations and Requirements

JEP participants are expected to fully attend all learning opportunities in which Job Enrichment credit is granted. This expectation is included in the Ethics Statement. Learning opportunities not completed in their entirety will not be awarded Job Enrichment credit; no partial credit will be awarded. In addition, staff members that do not fully attend courses that have been paid by the University may be responsible for repaying the fees to the University.

Learning opportunities completed during normal work schedule:

  • Full-time and Half-time (greater than or equal to .50 Full Time Equivalent) staff members may participate in Job Enrichment learning opportunities during their normal work schedule with supervisor approval.
  • Supervisors are responsible for authorizing release time for staff to attend learning opportunities during the normal work schedule.
    • Release time during the normal work schedule is not guaranteed and is based on the business need as determined by the supervisor.
    • Consideration will include the impact on the individual, department, division, and University.
    • The supervisor will ensure that participation will not interfere with the satisfactory performance of the normal employment obligations.
    • The supervisor will monitor equitable opportunity for all staff to participate in the JEP.
  • Overtime payment is not guaranteed for learning opportunities that overlap with the end of a staff member’s working hours. The individual should work with their supervisor to adjust work schedules when possible to avoid an overtime situation.

Learning opportunities completed outside normal work schedule:

  • Full-time and half-time staff members may participate in Job Enrichment learning opportunities outside their normal work schedule.
  • Supervisors are responsible for considering any adjustments to a normal work schedule to accommodate learning opportunities outside normal work schedules.
  • Overtime payment is not guaranteed for learning opportunities offered outside normal work schedules. Staff members should work with their supervisor to adjust work schedules when possible to avoid an overtime situation.

JEP Learning Opportunity Form

The JEP Learning Opportunity Form is used upon completion of a learning opportunity to submit information and relevant documentation (certificates, agendas, etc) about the learning. The form is designed to gain input from the staff member and supervisor indicating the objectives of the learning, how the learning will be applied on the job and how the knowledge gained will benefit the department.

JEP Learning Opportunity Process:

  1. Forms must be submitted within 6 months of completing the learning opportunity. Zero points will be earned towards the Active, Unapplied Points Accrued for courses submitted after the 6 month timeframe and will be reflected as N/A in MyCard.
  2. Staff members completes form with required documentation, and submits via Formstack to HR Staff Development.
  3. Supervisor automatically receives an email requesting their input and approval of the learning opportunity and submits to HR Staff Development. 
  4. JEP Administrator will enter completed learning opportunity and Job Enrichment points (if applicable) into training record. Please note that submission of this form does not guarantee Job Enrichment Credit. 

Earning Points

Job Enrichment points may be received upon completion of a learning opportunity.

Point Calculation

Point calculation is based on the length of the learning opportunity:

  • 1-hour learning opportunity (e.g., training session) = 1 Job Enrichment point
  • 1-semester credit-hour (higher-education academic courses) = 8 Job Enrichment points

Note: If a school follows quarter hours, conversion to semester hours for Job Enrichment credit is awarded at 2/3 of a semester hour as stated on Miami University Registrar’s website.

Point Expiration

All applicable Job Enrichment points will expire after 3 years.

Awards for Completion

Job Enrichment Bonus: $550 (see chart)

JEP participants may receive a Job Enrichment Bonus upon completion of the following criteria:

  • 50 Job Enrichment points
  • Current, satisfactory performance evaluation within the last 365 days
  • 6-month waiting period is required between each Job Enrichment Bonus

Job Enrichment Premium Pay Increase (see chart)

JEP participants will receive a Job Enrichment (JE) Premium Pay Increase upon completion of Job Enrichment Bonus 3, 6 and 9. JE Premium Pay Increases are identified as “premium pay” on the staff member’s pay stub. The increases are:

  • JE Premium Pay Increase 1: $.55 per hour premium pay
  • JE Premium Pay Increase 2: $.65 per hour premium pay
    • Total $1.20 for JE Premium Pay Increase 1 and 2
  • JE Premium Pay Increase 3: $.80 per hour premium pay
    • Total $2.00 for JE Premium Pay Increase 1, 2 and 3

A staff member who has qualified for a Job Enrichment Premium Pay Increase, and has been awarded the pay increase, will retain this distinction should the staff member change Classified positions at Miami University.

Advanced Component Bonus: $550 (see chart)

JEP participants who have been awarded JE Bonus 9 may receive an annual Advanced Component Bonus upon completion of the following criteria:

  • 50 Job Enrichment points
  • Current, satisfactory performance evaluation within the last 365 days
  • 12-month waiting period is required after receiving JE Bonus 9 and between each Advanced Component Bonus

Ethics Statement

Participation in the JEP requires staff members to be honest about their efforts and accomplishments. Acts of dishonesty will result in suspension from participation in the JEP for a minimum of one year or a time deemed appropriate by the JEP Administrators. Dishonesty is any activity that tends to compromise the integrity of the JEP. This includes, but is not limited to, furnishing false information or omitting relevant or necessary information in order to gain a benefit. Asking for Job Enrichment materials and actively participating in the JEP while currently disqualified from the program could be construed as dishonest. Any submission of information for Job Enrichment points, bonuses or premium pay increase is a representation that the staff member has completed all the course/program requirements including full attendance.