Skilled Trades Apprenticeship Guidelines

Eligibility and Requirements

To be eligible for participation in the Skilled Trades Apprenticeship, individuals must meet the following qualifications and follow the Job Enrichment Program (JEP) application process.

  • Classified staff with the title of Trades Assistant or Trades Specialist that have at least 6 months of Miami University employment without a break in service are eligible to apply. Eligibility will also depend on the staff member's employment status:
    • Full-time Trades Assistants or Trades Specialists are eligible in accordance with program requirements.
    • Half-time (greater than or equal to .50 Full Time Equivalent) Trades Assistants or Trades Specialists may participate with some restrictions.
    • Temporary and intermittent Trades Assistants or Trades Specialists are not eligible to participate in the Skilled Trades Apprenticeship.
    • University Retirees rehired by the University are not eligible to participate in the Skilled Trades Apprenticeship.
    • Staff members may not participate in learning opportunities for Job Enrichment credit during approved leaves (i.g., long-term FMLA).
  • Current, satisfactory performance evaluation within the last 365 days on file in the Department of Human Resources office.
    • The following corrective actions may affect your JEP eligibility:
      • A verbal written reprimand will not disqualify you from Job Enrichment as of July 1, 2013.
      • A written disciplinary notice will disqualify you from Job Enrichment for one year.
      • A disciplinary suspension will disqualify you from Job Enrichment for two years.
      • If a staff member becomes ineligible to participate, they should contact their Job Enrichment Administrator after the suspension time period (1 or 2 years) for reinstatement.
  • Break In Service

    Unclassified to Classified Position Change

    • Employee returns to Classified position from an Unclassified position within 2 years of previously held Classified position:
      • Employee should contact their Job Enrichment Administrator.
      • Job Enrichment standings and records will be restored including coursework.
      • Earned premium pay will be reinstated upon position change.
      • Any coursework completed while in an Unclassified position will not be eligible for JEP credit.
    • Employee returns to Classified position from an Unclassified position after 2 years:
      • Employee should contact their Job Enrichment Administrator for reinstatement process.
      • Job Enrichment coursework records are restored; therefore, courses previously applied to a bonus will not be eligible for future Job Enrichment credit.
      • Job Enrichment Bonuses and Premium Pay are not restored; therefore, staff members begin earning credit towards Premium Pay Increase 1, Bonus 1.
      • Any coursework completed while in an Unclassified position will not be eligible for JEP credit.
  • If a staff member has a break in service (leaves the University), the reinstatement process is as follows:
    • If they return to Miami University in Classified position within 1 year:
      • Job Enrichment standings and records will be restored including coursework
      • Earned premium pay will be reinstated upon rehire
    • If they return to Miami University in Classified position after 1 year but before 2 years:
      • After six months from rehire date, employee should contact their Job Enrichment Administrator for reinstatement process
      • Job Enrichment standings and records will be restored including coursework
      • Earned premium pay will be reinstated upon rehire
    • If they return to Miami University in Classified position after 2 years:
      • After six months from rehire date, employee should contact their Job Enrichment Administrator for reinstatement process
      • Job Enrichment coursework records will be restored; however courses previously applied to an award will not be eligible for future Job Enrichment credit.
      • Job Enrichment Bonuses and Premium Pay will not be restored; therefore, staff members begin earning credit towards Bonus 1 upon reinstatement.

Skilled Trades Apprenticeship Application Process

Participation in the Skilled Trades Apprenticeship is voluntary and requires an application be filled out. The application process is as follows:

  • The JEP application must be submitted online through MyCard.
  • Upon receipt of the application and verification of all requirements, the JEP Administrator will contact the supervisor/director provided in the application for participation approval/denial.
  • The JEP Administrator will notify the staff member via University email of their approval/denial into the JEP and provide information regarding their placement in the Skilled Trades Apprenticeship. If you have not heard from the JEP Administrator within two weeks of applying, please contact the Staff Development Office.
  • Trades Assistants or Trades Specialists may view their JEP/Skilled Trades Apprenticeship records and progress online in MyCard.

Professional Development Plan

A professional development plan should be created as a collaborative process between staff members and supervisors to plan and manage professional learning and growth.

Identify relevant learning opportunities:

  • Address skill gaps/competency improvement areas.
  • Address areas of strength to find ways to increase/enhance the skill even more.
  • Identify areas to work on/grow in over next year.
  • Connect to goals when possible.

Skilled Trades Apprenticeship Learning Opportunities

Miami University Staff Development has partnered with PennFoster and NCCER to provide Learning Opportunities for Trades Assistants and Trades Specialists. Other JEP learning opportunities may be available for Skilled Trades Assistants and Specialists. Relevant learning opportunities are identified in collaboration between staff member and supervisor (see Professional Development Plan section). 

All learning opportunities must be completed while employed at Miami University as a classified staff member. Credit will not be issued for courses completed prior to being accepted into the Skilled Trades Apprenticeship. 

PennFoster

Develop your skills with accredited, trade-specific training from Penn Foster. This program provides hands-on training and practical exercises that will allow you to receive a career diploma. The coursework may be completed at home, and at a pace that’s right for you. The completion timeframe varies for each program. 

Access: Contact your JEP Administrator.

Job Enrichment process and credit requirements:

  • The course must be listed on your Professional Development Plan.
  • You must obtain a passing grade for the course.
  • The JEP Learning Opportunity Form with appropriate documentation must be submitted (apprenticeship points do not expire).

NCCER

The training programs offered by NCCER meet national industry standards. Modules may be completed at home and at the participant’s pace. The course completion timeframe may vary for each module. 

Access: Contact your JEP Administrator.

Job Enrichment process and credit requirements:

  • The course must be listed on your Professional Development Plan.
  • You must obtain a passing grade for the course.
  • Re-testing:
    • If the test score is below 70%, the test can be retaken after 3 weeks from the original test date.
  • The JEP Learning Opportunity Form with appropriate documentation must be submitted (apprenticeship program points do not expire).

Attendance Expectations and Requirements

Skilled Trades Apprenticeship participants are expected to fully complete all learning opportunity requirements outlined by PennFoster or NCCER. This expectation is included in the Ethics Statement. In addition, staff members that do not fully complete coursework that has been paid by the University may be responsible for repaying the fees to the University.

Completing coursework during normal work schedule:

  • Full-time and Half-time (greater than or equal to .50 Full Time Equivalent) staff members may complete Skilled Trades Apprenticeship learning opportunities during their normal work schedule with supervisor approval.
  • Supervisors are responsible for authorizing release time for staff to complete learning opportunities during the normal work schedule.
    • Release time during the normal work schedule is not guaranteed and is based on the business need as determined by the supervisor.
    • Consideration will include the impact on the individual, department, division, and University.
    • The supervisor will ensure that participation will not interfere with the satisfactory performance of the normal employment obligations.
    • The supervisor will monitor equitable opportunity for all staff to participate in the Skilled Trades Apprenticeship.
  • Overtime payment is not guaranteed for learning opportunities that overlap with the end of a staff member’s working hours. The individual should work with their supervisor to adjust work schedules when possible to avoid an overtime situation.

Completing coursework outside normal work schedule:

  • Full-time and half-time staff members may complete Skilled Trades Apprenticeship learning opportunities outside their normal work schedule.
  • Supervisors are responsible for considering any adjustments to a normal work schedule to accommodate learning opportunities outside normal work schedules.
  • Overtime payment is not guaranteed for learning opportunities offered outside normal work schedules. Staff members should work with their supervisor to adjust work schedules when possible to avoid an overtime situation.

Repeatable Learning Opportunities

Skilled Trades Apprenticeship participants may need to repeat learning opportunities to maintain a certification. Contact your JEP Administrator before repeating any learning opportunity.

JEP Learning Opportunity Form

This form is used upon completion of a learning opportunity. (See Professional Development Plan section).

To have Learning Opportunities and Job Enrichment points added to your record:

  1. Forms must be submitted within 6 months of completing the learning opportunity.
  2. Staff member completes Section A.
  3. Staff members submits the form with required documentation to supervisor.
  4. Supervisor completes Section B.
  5. Supervisor submits form including required documentation to JEP Administrator, 127 Staff Development Center.
  6. JEP Administrator will enter completed learning opportunity and Job Enrichment points (if applicable) into training record.

The JEP Learning Opportunity Form is designed to gain input from the staff member and supervisor indicating the objectives of the learning, how the learning will be applied on the job, and how the knowledge gained will benefit the department.

Apprenticeship Program Experience Log Requirements

Participants are required to complete and submit an Apprenticeship Log in order to receive an award in the Skilled Trades Apprenticeship Program. The Apprenticeship Program Experience Log requirements are as follows:

  • Must have a total of 200 hours per Apprenticeship Bonus.
  • Each skill category must contain at least 20 hours of documented work time.
  • Submit log to JEP Administrator, 125 Staff Development Center.
  • The JEP Administrator will verify log hours and update MyCard record.

Earning Points

Job Enrichment points may be received upon completion of a learning opportunity. 

Point Calculation

PennFoster and NCCER have predetermined a number of points awarded for coursework.

Point Expiration

Points from PennFoster and NCCER do not expire as they involve specific completion requirements.

Job Enrichment points earned while completing the appropriate Skilled Trades Apprenticeship Learning Opportunities (apprenticeship bonuses and premium pay increases) will not expire.

Job Enrichment points applicable to all Advanced Component Bonuses (outside of the appropriate Skilled Trades Apprenticeship Learning Opportunities) expire after 3 years.

Awards for Completion

Apprenticeship Bonus: $1650 (see chart)

Skilled Trades Apprenticeship participants may receive an Apprenticeship Bonus upon completion of the following criteria:

  • 150 Job Enrichment points.
  • Current, satisfactory performance evaluation within the last 365 days.
  • A 12-month waiting period is required between each Apprenticeship Bonus.
  • Complete Apprenticeship Log.

Job Enrichment Premium Pay Increase and Apprenticeship Promotions (see chart)

Skilled Trades Apprenticeship participants will receive a Job Enrichment Premium Pay Increase upon completion of appropriate coursework (contact JEP Administrator). JE Premium Pay Increases are identified as “premium pay” on the staff member’s pay stub.

Apprenticeship Promotions will result in classification and title changes:

  • Promotion to G1 (Trades Specialist).
    • Promotion to G1 minimum or 4% increase, whichever is higher.
  • Promotion to G2 (Master Trades Specialist).
    • Promotion to G2 minimum or 4% increase, whichever is higher.

Skilled Trades Apprenticeship participants may receive a JE Premium Pay Increase or Promotion upon completion of the following criteria:

  • 150 Job Enrichment points.
  • Current, satisfactory performance evaluation within the last 365 days.
  • A 12-month waiting period is required between each JE Premium Pay Increase and/or Promotion.
  • Complete Apprenticeship Log.

A staff member who has qualified for a Job Enrichment Premium Pay Increase, and has been awarded the pay increase, will retain this distinction should the staff member change classified positions at Miami University.

Advanced Component Bonus: $550 (see chart)

Skilled Trades Apprenticeship participants who have been awarded JE Premium Pay Increase 3 may receive an annual Advanced Component Bonus upon completion of the following criteria:

  • 50 Job Enrichment points.
  • Current, satisfactory performance evaluation within the last 365 days.
  • A 12-month waiting period is required after receiving JE Premium Pay Increase 3 and between each Advanced Component Bonus.

Ethics Statement

Participation in the Skilled Trades Apprenticeship requires staff members to be honest about their efforts and accomplishments. Acts of dishonesty will result in suspension from participation in the Skilled Trades Apprenticeship for a minimum of one year or a time deemed appropriate by The JEP Administrators (this timeframe will begin once all coursework is completed due to completion requirements set by PennFoster or NCCER.) Dishonesty is any activity that tends to compromise the integrity of the Skilled Trades Apprenticeship. This includes, but is not limited to, furnishing false information or omitting relevant or necessary information in order to gain a benefit. Any submission of information for Job Enrichment points, bonuses, premium pay increases or promotions is a representation that the staff member has completed all the course/program requirements including full attendance.