Budget Resources

Budgets included in grant proposals to government agencies, private foundations, corporations, and other external agencies must be reviewed and approved prior to submission. Research & Sponsored Programs consultants provide advice and assistance with budget preparation.

Budget templates

Budget templates are available from your Research & Sponsored Programs representative.

Data for budgets


Official authorized representative:

Anne Schauer
Director of Research and Sponsored Programs
501 E. High St., 102 Roudebush Hall
Oxford, OH 45056

Business official to be notified if award is made:

Linda K. Manley
Assistant Controller
Miami University
7 Roudebush Hall
Oxford, OH 45056-3653
fax: 513-529-0441

Address for proposals

Miami University
501 E High Street
Oxford, OH 45056

Do not use any other street or building address. All funds should be made payable to Miami University.

Miami University institutional codes and identifiers

  • Date of DHHS indirect cost rate agreement: February 22, 2012 (July 1, 2011 - until amended)
  • Date of DHHS annual report on research misconduct filed: January 30, 2009
  • Carnegie classification: RU/H Research Universities (high research activity)
  • Federal employer identification number (EIN): 31-6402089
  • Public health entity number: 1316402089A1
  • Animal welfare assurance number: D16-00100 (expires October 31, 2025)
  • IRB federal wide assurance number: FWA00000397 (expires September 9, 2026)
  • IRB registration ID: 00000895
  • Commercial and government entity (CAGES) code: 4E755
  • DUNS number: 04-1065129
  • DUNS+4 number: 04-106-5129-8221
  • OAKS vendor ID: 0000000682
  • Institutional profile number: 1522802
  • NAICS code: 611310
  • Ohio House district: 53
  • Ohio Senate district: 4
  • U.S. Congressional district: OH-008 (Ohio 8th)
  • Information retrieval number (IRN): 0629841
  • Unique entity identifier (UEI) number: T6J6AF3AM8M8


Fringe benefits

Beginning with new awards received on or after July 1, 2019, all grants will be charged the University benefit rates listed in the table below.

Updated January 31, 2022
Status FY22 FY23 FY24 FY25 FY26
Full time* 36.06% 37.13% 38.24% 39.38% 40.57%
Part time**
Faculty summer
16.45% 16.45% 16.45% 16.45% 16.45%
Student (graduate and undergraduate) 1.7% 1.7% 1.7% 1.7% 1.7%

*Full benefits (9 months at 32 or more hours per week) **Part time statutory benefits (less than 9 months or less than 32 hours per week)

Summer compensation — full time faculty

According to Miami University policies governing academic personnel, summer earnings are limited to 33-1/3% of the faculty member's prior year's base salary (i.e., three months of base salary) for any combination of teaching, workshop, research, administrative and/or special assignment duties. Instructional salary is determined by multiplying the number of credit hours by 3% of the faculty member's base salary (except where superseded by other departmental or campus guidelines). Funding agencies may place limitations on grant-based income.

Consulting rates on sponsored program — faculty and staff

The daily rate on federally-funded projects may not exceed 1/195 (for a 9 month contract) or 1/260 (for a 12 month contract) of the prior year's base salary. This same standard is recommended for other projects; however, higher rates may be used, subject to sponsor policies.

Student hourly wages

Student hourly wages are listed on the "Lists and Rates" tab of the internal budget template and also on the Human Resources website. Please note the following:

  • Wages listed are base starting pay, prior to any increases.
  • Job classification descriptions are predetermined and specific.
  • Students must be paid according to their job duties. Please refer to the Human Resources website to determine which pay classification is appropriate for the duties of the position you are filling.

Graduate student stipends

Graduate student stipends, which are generally based on 50% effort during the 9 month academic year, vary by classification of student and department. Please consult Research & Sponsored Programs or your department chair for specific rates.

Grant-funded graduate tuition waivers

For each budget year, investigators must include 4.3% of the average annual direct costs of a project, not to exceed the cost of tuition, as tuition for each graduate student stipend, unless a funding agency specifically prohibits charging tuition. Upon awarding of a grant, if budget alterations are requested by the funder, tuition for each graduate student stipend must be included as 4.3% of the final awarded average annual direct costs, not to exceed the cost of tuition. For graduate assistants in market driven tuition programs, the entire assistantship and the full market driven tuition must be charged to the external grant. One Stop lists program specific graduate comprehensive tuition for programs with market driven tuition.

Statistical Consulting Center rates

The Statistical Consulting Center offers statistical consulting to faculty, staff, and graduate and undergraduate students conducting research at Miami. Contact Manager Mike Hughes (513-529-5148) for information about services and rates.

Redhawk Cluster rates

The Redhawk cluster is a general purpose research computing resource available to support the research community at Miami University. Contact Research Computing Support for more information about services and rates.


All grant-related travel must conform to the Strategic Procurement's Purchasing Policy and Accounts Payable's Travel Policy.

Vehicle use reimbursement rates (MUPPH section 7.40)

Personal automobile usage must use the federal government rate currently in effect. See the IRS Standard Mileage Rates for current rates.

Meal and incidental expense rates (MUPHH section 9.30)

Meal allowances and incidental expenses vary by locality of travel and are based on federal per diem rates. The continental United States standard per diem rate for meals and incidental expenses is $30 and applies to all locations not specifically identified as having a higher per diem rate. Meals are reimbursable only when the travel is in overnight travel status.

Workshop/conference expenses

Miami University dormitories

Room rates
Room type Cost per person per night
Single $35.00
Double $28.00

Miami University pre-arranged meals

Miami has several a la carte locations at which the following approximate rates can be expected. Consult the Conference & Event Services website for more information.

Meal rates
Meal Cost per person
Breakfast $7.25
Lunch $9.50
Dinner $11.25
Daily total $28.00

Facilities and Administrative (F & A) Costs

On campus

As specified in Miami University's indirect cost rate agreement document, the F & A rate for on-campus projects varies according to the type of activity (see chart below).

F & A Rates
Rate Category
44.5% Organized research
44.0% Sponsored instruction
39.0% Other sponsored activities

These rates are applied to the budget's modified total direct costs (MTDC) and applies to research, instructional, and other projects that are:

  • Based on campus
  • Use or retain for use University facilities, including field sites or stations administered by Miami University
  • Do not qualify for the off-campus F & A rate

Off campus

As specified in Miami University's indirect cost rate agreement document, the F & A rate for off-campus projects is 26% of the budget's modified total direct costs (MTDC). This rate generally applies to projects that pay for needed research or instructional facilities as direct project costs or use donated facilities. It is to be used for all activities performed in facilities not owned by the institution, but does not typically apply to field studies or travel to meetings or conventions. This rate represents the 26% administration charge only.

Modified total direct costs (MTDC)

Calculation of MTDC includes all salaries and wages, fringe benefits, materials, supplies, services, travel, and subgrants and subcontracts up to the first $25,000 of each subgrant or subcontract (regardless of the period covered by the subgrant or subcontract). MTDC excludes equipment (any non-expendable item or system with a lifespan of more than one year and a value greater than $5,000), capital expenditures, charges for patient care, student tuition remission, rents/costs of off-site facilities, scholarships and fellowships, and that portion of each subgrant or subcontract in excess of $25,000.

Organized research

Organized research is research or scholarly activity funded by a grant or contract from Federal or non-Federal sponsors, and must be separately budgeted and accounted for. This includes projects that are using instructional activities to address a research question. Most grants and contracts fall into this category.

Sponsored instruction

Sponsored instruction is teaching and training activities funded by a grant or contract from Federal or non-Federal sponsors. Sponsored instruction includes agreements that support curriculum development, as well as teaching /training activities (other than research training), whether offered for credit toward a degree or certificate, on a non-credit basis, or through regular academic departments or by separate divisions, summer school, or external division. Grants and contracts that support instructional activities to address a research question are not considered sponsored instruction.

Other sponsored activities

Other sponsored activities are projects funded by sponsors that involve the performance of work other than organized research or sponsored instruction (as defined above), including support for travel, conference or seminars, University public events, outreach and public service activities, library acquisitions, and enhancing institutional resources.

Facilities and Administrative (F & A) Distribution

The facilities and administrative ( F& A) distribution policy determines the organizational units that will receive revenue from the distribution of indirect costs that are recovered on a grant or contract. The basis for determining the distribution of recovered indirect is the academic division and department home of the principal investigator(s) (PI's).

Standard F & A Distribution
Percent Unit
40% E&G to be re-directed to the College or School (various)
20% Office of Research and Innovation
20% Division (various)
15% Department (various)
5% Principal Investigator(s) (various)

When there are two or more PI's and they represent different departments or divisions, then the distribution is split based on Allocation of Credit % listed in the Cayuse proposal record and approved by the PI's, department chairs, center directors (if appropriate), and academic deans.

Contact us: budgets

Anne Schauer
Director of Research & Sponsored Programs
102 Roudebush Hall