Miami University, Cliff Alexander Office of Fraternity and Sorority Life Second Year Exemption for Fraternity Housing Policy

Link to Application, Must be Submitted by February 16, 2018

Miami University recognizes the benefits of a strong fraternity and sorority community to the undergraduate experience. An important component of that experience is providing the opportunity for undergraduate students to live with their chapter brothers in a safe environment that is supportive of a student’s academic success and personal development. 

Rationale for Second Year Exemption

  • Increase the involvement and participation of chapter leadership and upperclassmen
  • Increase number of total undergraduate members living in the facility

Chapter House Exemption Policy

University recognized fraternity chapters may obtain approval to house second year students who are active members of the chapter. The following expectations must be met by the fall of 2018 to house sophomore students:
  • 30% of the house must be occupied by upper classmen (juniors and/or seniors)
  • It is recommended that the chapter officers/executive board members live in the house
  • The chapter can choose to be damp or dry and must submit that to the university
  • The chapter must comply with all City of Oxford Zoning and Fire Safety Inspections and Policies
  • Miami University Code of Student Conduct – In order to be eligible, a Chapter may not have been on disciplinary probation, been suspended, or had its recognition revoked by Miami University within the 12 month period prior to the application. In the case of expansion or the re-start of an organization, the chapter must be in good standing for one full year and meet the above requirements before they will be considered for the exemption.

Chapter Exemption Implementation Plan

  • Fall 2016 90% sophomores can live in the house
  • Fall 2017 80% sophomores can live in the house (20% of in house capacity should be upper class students); at this time the policy will also be assessed to determine effectiveness and if all outcomes are being met
  • Fall 2018 70% sophomores can live in the house (30% of the in house capacity should be upper class students)

Second Year Exemption for Second Year Students

  • Second year students who want to live in a fraternity house must turn in their application to the Interfraternity Council no later than February 16, 2018.
  • Second year students who want to live in a fraternity house must have a 2.5 GPA at the end of the Spring Semester 2018. Grades will be run May 25. 

Important Dates for the 2018 Exemption Process

  • January 15: E-mail to Chapter Advisors, Housing Corporations, Chapter Presidents, New Member Educators, and House Managers outlining the process and their role in the second year exemption process.
  • Week of February 1: E-mail sent to all new members outlining requirements for Online Greek New Member Course, Greek Step Up, New Member Convocation, and second year exemption. Link to the application will be in the e-mail.
  • February 16: Chapters must submit all application forms for sophomore students living in the chapter house online. Chapters must also submit to IFC their list of sophomores who would like to live in the house along with a list of upper classmen that will also be living in the house.
  • March 5: Initial Approval letters to second year students and their parents will be sent out.
  • March 26: All sophomore names will be turned over to the HOME office to excuse sophomore students from their campus contracts. 
  • May 25: Grades will be run for the individual exemption confirming all eligible men. Non-eligible sophomore names will be turned over to the HOME office for campus placement.
  • June 1: Individual Notifications sent to second year students and their parents for those not eligible after the semester grade check.

Chapters with Second Year Exemption for 2018-19

  • Alpha Delta Phi
  • Alpha Epsilon Pi
  • Alpha Sigma Phi
  • Beta Theta Pi
  • Chi Psi
  • Delta Chi
  • Delta Kappa Epsilon
  • Delta Sigma Phi
  • Delta Tau Delta
  • Delta Upsilon
  • Kappa Alpha Order
  • Lambda Chi Alpha
  • Phi Delta Theta 
  • Phi Gamma Delta
  • Pi Kappa Alpha
  • Pi Kappa Phi 
  • Sigma Alpha Epsilon
  • Sigma Alpha Mu
  • Sigma Chi
  • Sigma Phi Epsilon
  • Sigma Pi 
  • Tau Kappa Epsilon