Residence Hall Move In

UPDATED - September 11, 2020

Updates are in bold.

Given the need for physical distancing and no physical contact between people and personal belongings, move-in will be “no-touch, self-service.” Move-in will be spread out over the course of a week. The first two days are referred to as “Pre Move-In” when you may sign up to come to campus, move in your belongings only, and then leave campus for the rest of the week. All students will be assigned to a move-in day and timeblock to promote physical distancing from others who are moving in. Assignment emails were sent from the Campus Services Center on July 15, 2020.  A new housing assignment letter was sent on August 2, 2020. 

In order to help prevent the spread of COVID-19 as people arrive on campus, we ask that everyone be especially vigilant about physical distancing for the two weeks prior to your move in day. Rather than asking students to isolate on arrival, we ask that you take this important precaution to keep our community healthy.

On the day of your arrival before leaving your home or hotel for campus, each person in your move-in party should take their temperature and do a symptom self-assessment. If anyone has a fever of 100 degrees or higher, or is experiencing any of the symptoms associated with COVID-19 (fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, diarrhea), they should not come to campus that day and the student should contact campusservicescenter@miamioh.edu to request a different move-in appointment. 

Testing and Screening

As a student living on campus this fall semester, you play a key part in keeping your neighbors and fellow community members healthy. The first essential step is to be tested for COVID-19 on campus before you move into your residence hall or on-campus apartment. The test will be administered by TriHealth, our healthcare partner, and will be free of charge. This letter contains detailed information about the procedure you will be required to follow on your move-in day*, so please read it carefully.

Complete at home before leaving for campus:

  • Print, complete and bring these required forms to the testing site.

  • If you have already had COVID-19 and recovered, please bring your printed medical documentation with you. You will still need to check in with us at the testing site before you will be able to enter your residence hall or on-campus apartment, but you will be exempted from testing.

  • Although not required, you are encouraged to be tested for COVID-19 at home a few days before your arrival date, even if you have no symptoms. If you test negative, you are still required to be tested again upon arrival. If you have a positive test, you should choose option 3 outlined in President Crawford’s letter, and delay your move in for 2 weeks until you are recovered.

Complete on the morning you move-in, before you depart for campus:

  • All members of your move-in party should take their temperatures and do a COVID-19 symptom assessment. If anyone helping you move is experiencing symptoms, they should not come to campus. If you are experiencing symptoms, please contact us at campusservicescenter@miamioh.edu to delay your move-in date until you are symptom free.

When you arrive to campus (Mon, Sept 14 - Sun, Sept 20):

  • Your first stop will be Millett Hall. Testing will be open from 8:00 am to 4:00 pm. We will not be prepared to begin testing until 8:00 am. If you have an afternoon move-in time, you can arrive for testing anytime after 11:00 am.
  • Please enter the driveway for the west parking lot from Sycamore Street where you will enter the screening station and be greeted by TriHealth. The TriHealth team will perform a symptom assessment and take the temperature of everyone in your move-in party, and check that you have completed the required forms in advance.  

Millet Hall Screening and Testing Map
Use this map of Millett Hall so you know where to enter the parking lot. 

This figure is a satellite map of Millett Hall, the adjacent parking lot, and surrounding streets, showing set-up for Move-in Screening and testing, September 2020. Millett Hall is on the top right, with the Bonham Road entrance marked as do not enter. Also marked as do not enter is the north Weeb Ewbank Way entrance (from SR 732) and the University Avenue Entrance. Arrows direct all traffic to the Sycamore Street/Weeb Ewbank Way entrance to the West Millett Lot. Within the lot, arrows direct all traffick north towards the "screening and testing area." Traffic is directed to turn west into the screening and testing area where six parallel testing lanes are indicated, with traffic travelling from east to west through the lanes. Exit traffic after the testing lanes is directed south, passing a Q&A booth, then exiting the lot onto University Avenue.

  • If you have any COVID-19 symptoms, you will be referred to a local medical practitioner to determine if you can move in, if you should temporarily occupy isolation housing on campus, or if you should return to move in on a different day.

  • If you do not have your forms, a copy will be given to you to complete on site and it may delay your process. 

  • After completing the screening station, you will pull your car into line for one of the testing stations. A TriHealth provider will obtain a COVID test sample, using a nasal swab that is self-administered by the student. All Miami students in your car will need to have the COVID test. After the test you will be given a non-transferable wristband to present at your residence hall or on-campus apartment to demonstrate that you are clear to move in. You need to wear your wristband until September 21. 

  • If you already had COVID-19 and have recovered and you submitted your positive diagnosis in advance, you will be directed to a bypass lane to confirm that you are exempt from testing and will receive a wristband.

  • After you pull out of the testing area, you are clear to proceed to your residence hall or on-campus apartment and move in your belongings. There will be an information tent near the exit to provide directions to your residence hall, on-campus apartment, or other campus locations as needed.

  • You will receive your results within 24-48 hours at the phone number you included on your paperwork. 

  • Please remember to practice good protective measures such as wearing a face covering, maintaining at least 6 feet of distance from others, and practice good hygiene throughout your move-in process. While we do not ask you to self-quarantine, we ask that until you receive your test results, you do your best not to mix with other students on your floor or in your building. There will be plenty of time to get to know them in the coming days!

Please note that you will not be permitted to move into the residence hall or on-campus apartments during move-in week unless you complete a COVID-19 test, even if you received a negative test recently.

*If you moved in on or before September 11:

  • You will receive directions via email. 

*If you moved in September 12 or 13:

  • You should have received an email invitation to participate in testing at Harris Hall on Sunday, September 13. You must set up an appointment and complete a test on your move-in day in order to remain in campus housing this semester.

If you have any questions in advance of your arrival, please email covidtesting@miamioh.edu. We are thrilled to welcome you to campus and appreciate you taking the time to comply with these important health and safety measures so that we can be healthy together throughout the entire fall semester. 

Pre Move-In

Pre Move-In will take place on Saturday and Sunday, September 12 & 13. During Pre Move-In, students come to campus, drop off their belongings in their room, set up their room, then leave campus. Students may not stay overnight before or after they participate in Pre Move-In. Students participating in Pre Move-In should go straight to their residence hall when they arrive on campus to drop off items. When they return to campus to to stay, they should go directly to Millett Hall for COVID-19 Testing. 

Students who previously signed up for Pre Move-In through the link in their assignment email from July 15 must sign up again if they wish to participate in Pre Move-In on September 12 or 13. The deadline to sign up for Pre Move-In was September 1, 2020.  

New students who take advantage of Pre Move-In should check in at their residence hall to receive their University ID.

Students who participate in Pre Move-In should return to campus on Sunday, September 20.

Families of Pre Move-In students should not enter the residence halls when they return to drop their students off on campus.

Move-In

To promote physical distancing, students were assigned a move-in day and time in their housing assignment email, which was sent on July 15, 2020. Because of the delay of residence hall move-in, students received a new assignment letter with a new arrival date on August 1. Move-in will occur between Monday, September 14 through Sunday, September 20. If you are unable to move in during your assigned day and time, you may request early arrival housing through your online housing account (www.miamioh.edu/housingcontract). If you need to arrive later than your assigned day, please email Campus Services Center to let us know at CampusServicesCenter@miamioh.edu.  

Students who are observing the Jewish holiday of Rosh Hashana may arrive before or after the holiday. If you need to request to arrive earlier than assigned, you will be able to submit an early arrival request on your housing account (www.miamioh.edu/housingcontract).  If you need to arrive later than your assigned day, please email Campus Services Center to let us know at CampusServicesCenter@miamioh.ed

Some students who are participating in a particular program (e.g. pre-semester programs, marching band, etc.) will move in early. These students will receive separate communication from the office that sponsors the program.

New Students

When you arrive on campus, please check-in with Residence Life staff in your residence hall lobby. Staff will issue your University ID and give you other arrival information. If you have not submitted an ID photo in advance, you will have to go to the Campus Services Center to have your photo taken and ID issued. This is why it is important for all new students to submit an ID photo before arriving to campus.

If you are approved to arrive prior to September 11, you should go to the Campus Services Center in the Campus Avenue Building.

Returning Students

Returning students should also check in with the Residence Life staff to receive their move-in materials.

Families

Families should plan to leave campus the same day students move in. A corridor meeting is scheduled for 7 pm each day of move-in. Most students will join other students in their corridor for dinner at the nearest dining hall that evening before the meeting. Most family members depart after helping their students get into their rooms and somewhat settled.

Guidelines

  • Do not come to campus if you are sick, are not feeling well, or have a fever.  
  • In addition to the typical “what-to-bring” list, you should also bring:
    • Face coverings/Mask(s) - Students should bring several reusable face coverings for use on campus during the semester. Everyone helping students move in must wear a face covering while they are in the residence hall.
    • Cleaning supplies - The residence hall common areas and all student rooms will be sanitized by the Physical Facilities Department, but we are recommending that students bring cleaning supplies so they can also continually clean surfaces.
    • Hand wipes
    • Hand cart for move-in. We will provide some bins and carts for move-in with wipes to clean the carts off before and after each use, but bringing your own cart will be helpful and safer for everyone.
    • Refillable water bottle - We typically experience hot weather during move-in. We recommend bringing a refillable water bottle.  
  • Come to campus with as few people as possible. Please leave siblings and extended family members at home if you can.
  • Shop at home, if possible, or order locally for a pickup order rather than going into stores.

Parking During Move-In

When you arrive on campus, you should pull up as close as you can to your residence hall to unload your vehicle. After unloading, you should immediately move your vehicle to parking lots, garages and street spaces not adjacent to the residence halls. Parking will be free and does not require a permit during move-in week. Do not park in blue disability parking unless your vehicle has a disability parking permit. Do not park in front of dumpsters, as they need to be emptied frequently during move-in.  

Shipping

Every year, many families ship belongings to campus before arriving. The Mail and Package Center is well prepared for this to occur. Please follow this example on the labels of your packages:

Student Name
Miami University
Room Number and Residence Hall Name
Residence Hall Street Address
Oxford, OH 45056-Zip Ext.

The street address is available on students' housing portal webpage. 

All packages for students arrive to the Mail and Package Center at the Shriver Center. When a package arrives, the mail center will email the student at their Miami e-mail address to inform them of the package. Students go to the mail center in the Shriver Center to claim their packages. Delivery is available to the residence halls for a fee. Packages should NOT arrive before September 8 or they will be returned.  

Boxes and Recycling

Most families collapse boxes and take them home. If that is not possible, unwanted cardboard boxes should be collapsed and taken out to the pile next to the trash dumpster outside of the building. The Physical Facilities Department will collect the cardboard for recycling. The cardboard tubes in which carpets are wrapped should also be recycled. Do not throw cardboard boxes in the trash dumpsters as they take up valuable space for trash. Miami is committed to recycling as much as possible.

Questions about Move-In

Please review contact information for Residence Life and the Campus Services Center, and an explanation of the responsibility of each office.