Accounting Assistant

Functional Title

Accounting Assistant

Job Code

0002-CS335

Classification Series

Accounting/Bookkeeping

Band/Zone

F1

Department

Accounting, Accounts Payable, Bursar and Purchasing

FLSA

Non exempt

Last Updated

September 2013

General Function

Performs a variety of basic administrative tasks related to Accounting, Accounts Payable, Bursar and Purchasing operations

Characteristic Duties and Responsibilities—Essential Functions

  • Greets and directs visitors; routes mail; answers multiple line telephone; provides basic information regarding Accounting, Accounts Payable, Bursar and Purchasing.
  • Creates or updates computer records; maintains records; e.g. records of payments, deposits, university purchases, vendor information.
  • May gather and analyze statistical information regarding Accounting, Accounts Payable, Bursar or Purchasing programs and activities; produce reports.
  • Oversees files and records; ensures that they are accurate, complete, and up-to-date.
  • Performs various basic administrative tasks; prepares correspondence and information packets; sends and receives faxes, assists with bulk mailings.

Reporting Relationships

Direction Received: Reports to head of administrative unit (i.e. Director, Administrative Manager, Administrative Assistant, Administrative Associate, etc.)

Direction Given: Occasional monitoring and training of student employees

Minimum Requirements

Requires six months of coursework beyond high school and one year of related experience, or an equivalent combination of education and experience

Knowledge, Skills, Abilities, and Worker Characteristics

  • Knowledge of accounting, bursar and purchasing procedures and techniques
  • Knowledge of standard office equipment and procedures
  • Knowledge of computer and office applications
  • Basic math skills, oral communication skills
  • Ability to work with people with diverse backgrounds

Working Conditions

Periodic assignments given which entail dealing with modestly unpleasant physical conditions such as near continuous use of computer


Please note: The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular positions. Employees may be requested to perform job-related tasks other than those specifically presented in this description. For jobs occupied by more than one employee, the identification of non-essential functions shall be determined from the individual’s position description.