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Summary of Policy Changes 2019-2020

Amended Policy Changes 2019-2020

Amended/New Policies 2019-2020
Policy Title Reference # If Applicable Section(s) New/Amended Approving Body Summary of Changes
Graduate | Academic Responsibilities and Academic Grievance Procedure Graduate Handbook 1.7 Academic Grievance Procedure Amended Dean of Graduate School Edited Academic Grievance Procedure.  
Rights and Responsibilities of Graduate Award Holders Graduate Handbook 3.4

Rights as Graduate Students

Amended

Dean of Graduate School

Removed references to due process.

University Statement of Non-Discrimination MUPIM 3.3

N/A

Amended

Director of OEEO

Amended to include status as a parent or foster parent per the Governor's Executive Order.

Prohibiting Harassment and Discrmination MUPIM 3.6

Multiple

Amended

Director of OEEO

Annual review and updates. Definition of harassment amended to conform to the EEOC's definition. 

Reporting and Addressing Illegal Activity and Misconduct MUPIM 3.21

Reporting Concerns

Amended

Associate VP for Security Compliance and Risk Management

Added information about reporting violations of ITAR, EAR, and OFAC.

 

Confidential Information Policy MUPIM 3.22

N/A

Amended

Associate VP for Security Compliance and Risk Management

Amended to make it clear that student coursework cannot be posted on a public site unless authorized.

Title IX Protocol Employees MUPIM 3.26

Multiple

Amended Director of OEEO Annual review and updates amended to include changes necessary by recent court decisions and U.S. Department of Education announcements

Employment of Persons Holding a Miami Degree MUPIM 6.4

N/A

Amended Provost

Added language to permit in extraordinary circumstances the hiring of a TCPL with a Miami degree. Also clarified that significant achievement elsewhere must be in teaching and/or research.

Statement on the Evaluation of Teaching MUPIM 7.2

Teaching Evaluation Plan

Amended University Senate

Amended to urge candidates seeking promotion and tenure to submit their evaluation results administered on a consistent basis. 

Definitions MUPIM 7.4

Professor (tenure-eligible rank)

Amended University Senate Amended per SR-19-09 04/15/2019
Professor (tenure-eligible rank) section to include recent work produced while at Miami University or since promotion at Miami.
The Tenure and Promotion Process MUPIM 7.8

Departmental Evaluation

Divisional Evaluation

University Promotion and Tenure Committee Evaluation

Amended University Senate Amended per SR-19-12 04/29/2019
Teaching, Clinical Professors and Lecturers (TCPL) MUPIM 7.11

Multiple

Amended University Senate Amended pursuant to Senate SR 19-09 04/29/2019
Moved sections B & G to MUPIM 7.12
Procedures for Disciplinary Action MUPIM 8.3

Hearing Guidelines (#5)

Amended Legal Revision Amended to remove reference to ability to submit written statements in lieu of live testimony in order to comply with 6th circuit decision in Doe v. Baum.
Attendance and Absence of Students MUPIM 10.1

N/A

Amended University Senate

Amended per Senate Consent Calendar 10/22/2019

Provided clarification on requirements for seeking an absence from class

Prohibiting Faculty from Teaching or Serving as an Assigned Adviser to Immediate Family Members MUPIM 10.7

N/A

New University Senate New Policy Approved on Senate Consent Calendar 04/22/2019
Use of Bicycles and Personal Transportation Devices MUPIM 16.3

Electronic Scooters (E-Scooters)

Amended Senior VP of Finance and Business Services Increased E-Scooter impound fee to $100
University News and Communications MUPIM 18.1

Multiple 

Amended VP of University Communication & Marketing Policy review and updates.
University Marketing MUPIM 18.2

Multiple

Amended VP of University Communication & Marketing Policy review and updates.
Visual Brand Identity, Trademarks, and Licensing MUPIM 18.3

Multiple

Amended VP of University Communication & Marketing Policy review and updates.
Classified Staff | Recruitment, Selection, and Appointment  MUPIM 20.6

Formal Application

Amended Associate VP for Human Resources Removed the requirement of a five year waiting period for individuals who have been terminated for cause, quit in anticipation of discharge, quit without notice, or termination for job abandonment.
Use of University Property N/A

Building and Ground Space

Amended MUPD Amended to clarify that food trucks and ice cream trucks are included in Displays & Events using trucks.
Non-Affiliated Use of University Property N/A

Policy

Non-Affiliated Users of Campus Facilities

Procedures

Amended General Counsel Multiple sections.
Outside Speakers, Bands and Entertainers N/A

N/A

Removed General Counsel Included in other policies.
3D Printers  N/A

N/A

New University Senate New Policy Approved on Senate Consent Calendar 04/22/2019.
Eligibility for Rehire N/A

N/A

New University Senate New Policy Approved on Senate Consent Calendar 04/22/2019.
Independent Contractors N/A

N/A

New University Senate New Policy Approved on Senate Consent Calendar 04/22/2019.
Text Messaging N/A

N/A

New University Senate New Policy Approved on Senate Consent Calendar 04/22/2019.
Weapons N/A

N/A

New General Counsel New policy created to comply with Am Sub.HB.220 and to permit students and others to carry pepper spray for self-defense. 
Undergraduate | Grades and Scholarship Student Handbook 1.3

Other Grade Symbols Include

Amended Office of the Registrar Added the symbol "Q" means that Fresh Start policy has been applied.
Academic Integrity Student Handbook 1.5

Multiple

Amended University Sentate Amended per SR-19-05 04/08/2019.
Degree Honors and Distinction Student Handbook 1.11

Honors

Amended University Senate Amended per Senate Consent Calendar 02/11/2019.
  • Code of Student Conduct
    • Prohibited Conduct
    • Sanctions
    • Procedures
    • Appeals
    • Miscellaneous
    • Appendix -Supplementary Disciplinary Procedures
Student Handbook 2.0-2.6 Multiple Amended VP of Student Life Annual review and updates.
Student Room Regulations Student Handbook 3.3

Multiple

Amended Director of Residence Life

Added additional sections.

 

Student Counseling Services Student Handbook 4.2

Multiple

Amended Director of Student Counseling Services

Added scope of services section.

Voluntary Medical Withdrawal Student Handbook 4.5

Multiple 

Amended AVP of Health and Wellness Amended per the SAC.
Title IX Protocol - Sexual Misconduct Policy and Procedures for Students at Miami University 2018-2019 Student Handbook 4.12 Multiple Amended Deputy Title IX Coordinator for Students Annual review and updates amended to include changes necessitated by recent court decision and U.S. Department of Education announcements.
Fraternities and Sororities Student Handbook 5.3 Additional Requirements and Expectations Amended Student Life Council

Edited insurance and paperwork requirements for service and philanthropy.

Right of Expression of Students Student Handbook 5.6 N/A Amended V.P. for Student Life 

 Added language to encourage free speech.

Motor Vehicle Permits Student Handbook 6.2 Multiple Amended MUPD 

Added requirements for license plate recognition, and elimination of hangtag passes, and multiple family vehicles parked on campus simultaneously. 

Violations Student Handbook 6.4 Excessive Parking Violations Amended MUPD Removed references to improperly displaying permits, added language about license plate recognition. 
Undergraduate Internships N/A N/A New University Senate New policy approved per Senate Consent Calendar 02/25/2019

Edits and Agency Name Changes to Policy 2019-2020

Edits, Name Changes and/or Reorganization to Policies 2019-2020
Policy Title Reference # If Applicable Section(s) Summary of Changes
The Administrative Organization of the University MUPIM 2.3

 

Multiple

Annual review and updates.

 

Administrative Deliberative Bodies MUPIM 2.4

Multiple

Annual review and updates.

 

Search and Appointment Procedures - Academic Affairs Units MUPIM 6.1

Selection Requirements

Updated the VP of Diversity and Inclusion's title.

Nonreappointment of Persons with Probationary Appointments and Persons in Nontenurable Ranks MUPIM 9.6

N/A

Changed the date a written notification not to recommend appointment for the next academic year must be given from Feb 1 to Feb 15 to accomodate Winter term.

 

Signs, Posters and Banners MUPIM 16.12

General Prohibitions

Clarified that signs may not be posted on exterior facing walls or windows, or building doors. Signs, posters and banners are subject to all laws including property and libel.

Law and Order MUPIM 16.7

Law and Order 

Penalties for Violation

Removed the definition of a dangerous weapon.

Accessible Technology Policy MUPIM 19.8

N/A

Edited hyperlinks.

 

Transfer Credit Student Handbook 1.1

N/A

This was a subsection of the Admissions Policy. Created as a stand-alone policy 2019. 

Re-enrollment Student Handbook 1.1

N/A

The University of Registrar edited to list the deadline dates. This was a subsection of the Admissions Policy. Created as a stand-alone policy 2019. 

Fresh Start Student Handbook 1.1

N/A

This was a subsection of the Admissions Policy. Created as a stand-alone policy 2019. 

Withdrawal from the University Student Handbook 1.2

N/A

The University Registrar edited to remove references to a paper form and listed information for the online form. This was a subsection of the Registration policy. Created as a stand-alone policy 2019.

Undergradaute Course Repeat  Student Handbook 1.2

N/A

This was a subsection of the Registration Policy. Created as a stand-alone policy 2019.

Military or Military Affiliated Student Handbook 1.2

N/A

This was a subsection of the Registration Policy. Created as a stand-alone policy 2019.

Refunds N/A

N/A

Policy previously posted on the Bursar's website. Added to the Policy Library 2019.

Involuntary Medical Withdrawal Student Handbook 4.6

Multiple

Edited to align with Voluntary Medical Withdrawal Policy.

Public Speaking, Leaflet Distribution, and Demonstrations N/A Visitors Included street names for regional campuses.

 

 * Documents in accessible format are available upon request

Summary of Policy Changes 2018-2019

Amended Policy Changes 2018-2019

Amended/New Policies 2018-2019
Policy Title Reference # If Applicable Section(s) New/Edited/Amended Summary of Changes
Graduate | Admission Graduate Handbook 1.1

Multiple

Amended

  • Amended per Senate Consent Calendar 10/23/2017
  • Updated Vaccination requirements
  • Added requirements for certificate programs.

 

Master's Degrees Graduate Handbook 4.1

Non-thesis Option


Guidelines for Forming a Master's Examining Committees


Conferral of Degree (new section)

Amended
  • Amended per Senate Consent Calendar 3/12/2018 to provide clarification of how many faculty must serve on the Master's final Exmination Committee
  • Added "Conferral of Degree" section to provide clarification regarding the timing in which a Master's degree will be granted per Senate Consent Calendar 10/23/2017
Doctor of Philosophy & Doctor of Education Graduate Handbook 4.5

Guidelines for Forming Doctoral Examining Committees


Final Exmination Committee
Conferral of Degree

Amended

Amended per Senate Consent Calendar 10/23/2017

 

Undergraduate | Admission Student Handbook 1.1

Re-enrollment of Former Students after Extended Absence


Immunizations and Vaccinations

Amended

Amended per Senate Consent Calendar 10/23/2017 

 

Undergraduate | Registration Student Handbook 1.2

Changes of Registration

Adding a Course

Amended Amended per Senate Consent Calendar 2/12/2018
Undergraduate | Examinations Student Handbook 1.4

Schedule Changes for Final Exminations or Other Evaluative Substitution 

Amended Amended per Senate Consent Calendar 4/16/2018
Graduation Requirements Student Handbook 1.10

Scholastic

Amended Amended per Senate Consent Calendar 10/23/2017
Tuition Promise Guarantee Student Handbook 1.15

Exceptions for Students Who Require Longer Than Their Cohort Period to Graduate: #2

Amended Changed "active duty" to "military service" as requested by the Ohio Board of Regents.
Prohibited Conduct Student Handbook 2.1

Alcohol (105)

Disorderly Conduct (113)

 

Amended

Amended the alcohol rules section per SAC. 

Procedures Student Handbook 2.3

Multiple

Amended

Updated the hearing procedure

Appendix - Supplementary Disciplinary Procedures Student Handbook 2.6

Multiple

Amended

Amended Consent and Sexual Harassment definitions

Student Room Regulations Student Handbook 3.3

 N/A

Amended

 

Amended policy to prohibit identified kitchen applicances and candles.

Involuntary Medical Leave of Absence Student Handbook 4.6 Multiple Amended Amended to conform with U.S. Department of Education opinions.
Title IX Protocol - Sexual Misconduct Policy and Procedures for Students at Miami University 2018-2019 Student Handbook 4.12 Multiple Amended Annual review and updates
Outside Speakers on Campus Student Handbook 5.9 N/A Moved

Moved

Outside Speakers, Bands and Entertainers Student Handbook 5.4 and Graduate Handbook 2.13 N/A Moved

 Moved

Fraternities and Sororities Student Handbook 5.3 Additional Requirements and Expectations Amended

Amended the general liability limits 

Right of Expression of Students Student Handbook 5.6 Right of Expression Moved

 Moved

Regulations for Shuttle Services, Charter Services, and RV Parking N/A N/A  New Policy New policy related to Charter Services, Shuttle Services, and RV parking
Violations Student Handbook 6.4 Excessive Parking Violations Amended Amended impoundment fees, fines, etc.
Miami Regionals' Tuition Promise New Policy N/A New Policy N/A
Faculty Assembly MUPIM 2.5 General Amended Amended for Senate SR- 18-08
Prohibiting Harassment and Discrimination MUPIM 3.6 Several Amended Annual review and update
Reporting Romantic and Sexual Relationships in the Instructional and Supervisory Setting MUPIM 3.16 N/A Amended Clarified that "academic authority" includes "serving as an academic advisor."
Title IX Protocol - Sexual Misconduct Policy and Procedures for Employees at Miami University MUPIM 3.26 Several Amended Annual review and update
Compensation- Wages and Overtime (Unclassified Administrative Staff) MUPIM 4.1 Overtime Pay New N/A
Unclassified Administrative Staff | Vacation MUPIM 4.2 General Amended Clarified the University's expectation that administrative staff obtain advanced permission and make arrangements for coverage when absent.
Search and Appointment Procedures MUPIM 6.1

General

Selection Requirements

Amended Amended per Senate SR-18-08
Contract of Employment MUPIM 6.2

Academic Year

Amended Clarified that instructional staff assumes a commitment to meet all scheduled classes and discharge the other responsibilities associated with membership in a University community.
Assignment of Academic Rank, Department, and Division MUPIM 6.3

N/A

Amended Amended per Senate SR-18-08
Employment of Persons Holding a Miami Doctorate MUPIM 6.4 N/A Amended Clarified the terms in which a person whose highest degree is from Miami University may occupy a tenureable or promotable nontenurable rank.
Evaluation of Members of the Faculty MUPIM 7.1

Frequency and Purpose of Evaluation

Amended Amended per Senate SR-18-08 changes
Tenure and Time MUPIM 7.6

Probationary Period

Amended Amended to clarify the process candidates should follow to request permission to waive part of their probationary period.
Definitions MUPIM 7.4

Definition of Terms

Amended

To comply with state mandate, definition of scholarship has been expanded to include consideration of commercial activities, such as patents or technology transfer. Amended per Senate Consent Calendar 4/23/2018

The Tenure and Promotion Process MUPIM 7.8

Candidate's Preparation of Tenure and Promotion Materials

Edited Clarified that this policy applied to tenured and tenure- track faculty.
Nontenure-Eligible Faculty Positions MUPIM 7.11

N/A

Amended Amended per Senate SR-18-08
Professor Emeritus-Emerita MUPIM 9.3

N/A

Amended Amended per Senate SR-18-08
Textbook MUPIM 10.4

Multiple

Amended

Encouraged faculty to select affordable or free texts. Amended per Senate Consent Calendar 2/12/2018

Changes to the Academic Curriculum MUPIM 11.1 Multiple Amended Added that COAD with faculty status votes on curricular items. Included language for compliance with State Authorization requirements and Graduate degree programs.
Use of Bicycles and Personal Transportation Devices MUPIM 16.3 Multiple Amended Edited for safety reasons
Persona Non-Grata New Policy

N/A

New N/A
Sponsorship New Policy

N/A

New N/A
Campus Events New Policy

N/A

New  N/A
Non-Affiliated Users of University Property New Policy N/A New N/A
Use of University Property New Policy N/A Amended
Law and Order MUPIM 16.7 Multiple Amended
Buildings and Grounds MUPIM 16.4 Several Amended Made a seperate policy
Travel MUPIM 16.14 New section "Non-Traditional Lodging" Amended Added a new section regarding Non-traditional Lodging.

Edits and Agency Name Changes to Policy 2018-2019

Edits and Name Changes to Policies 2018-2019
Policy Title Reference # If Applicable Section(s) Summary of Changes
Graduate | Registration Graduate Handbook 1.2 N/A Removed Graduate Course Load chart 
Student Conduct Student Handbook 2.0 N/A Community Standards and Division of Student Life name changes.
Prohibited Conduct Student Handbook 2.1

 

N/A 

Community Standards name change

 

Sanctions Student Handbook 2.2

N/A

Community Standards name change

 

Procedures Student Handbook 2.3

N/A

Community Standards name change

 

Appeals Student Handbook 2.4

N/A

Community Standards and Student Life name change

Miscellaneous Student Handbook 2.5 

N/A

Community Standards and Student Life name change

Appendix - Supplementary Disciplinary Procedures Student Handbook 2.6

N/A

Community Standards name change

 

Residence Halls Student Handbook 3.2

Mission

Changed header name from "Mission" to "Purpose"

Student Room Regulations Student Handbook 3.3

N/A

"HDRB" name changed to "Campus Services."

"SDS" name changed to "Miller Center for Student Disability Services"

Helping Students in Distress Student Handbook 4.8

N/A

Community Standards name change

Student Organizations and Governance Bodies | Undergraduate Student Handbook 5.1

N/A

Community Standards name change

Student Organization Funding by Associated Student Government Student Handbook 5.2 N/A Student Life name change

 

Signs, Posters and Banners Student Handbook 5.7 Dining Halls Student Life name change  
Solicitation, Political Canvassing, Sales Projects and Raffles Student Handbook 5.8 Political Canvassing Student Life name change
Grievance Procedures for Student Publications Student Handbook 5.10 Multiple  Student Life name change
Parking Appeals Student Handbook 6.5 Regulation Changes Student Life name change
Administrative Organization of the University MUPIM 2.3 N/A Position titles and Student Affairs name change
Administrative Deliberative Bodies MUPIM 2.4 N/A Position titles and Student Affairs name change
Student Life Council MUPIM 2.7 N/A Student Life name change
University Statement of Non-Discrimination MUPIM 3.3 N/A Updated phone numbers and email addresses
Americans with Disabilities Act MUPIM 3.4 N/A Updated phone number
Reporting and Addressing Illegal Activity and Misconduct  MUPIM 3.21 Internal Reporting Student Life name change
Fee Waiver MUPIM 4.10 Benefit for Spouses, and Dependent Children of Decesased Employees  Removed references to civil unions
Arranging Employment Interviews for Students MUPIM 5.10 N/A "Career Services" title to "the Center for Career Exploration and Success."
Assigned Research Appointments MUPIM 6.7

Off-Campus

Replaced "instructional staff" with "faculty."
Faculty Improvement Leave MUPIM 6.8 

On-Campus

Replaced "instructional staff" with "faculty."
The Tenure and Promotion Process MUPIM 7.8

Candidate's Preparation of Tenure and Promotion Materials

Clarified that this policy applied to "tenured" members.
Termination of Appointment or Tenure for Cause MUPIM 8.2

N/A

Clarified that this policy applies to faculty.
Procedures for Disciplinary Action MUPIM 8.3

General Matters

Removed reference to the 2011 Dear Colleague Letter due to recission by OCR
Unclassified Administrative Staff | Disciplinary Procedures MUPIM 13.7

Multiple

Removed reference to the 2011 Dear Colleague Letter due to recission by OCR; updated Student Affairs name change.
Misconduct in Research MUPIM 15.9

Reporting Violations

Clarified notification process
Trademarks and Licensing MUPIM 18.3 N/A Office Name Changed
Accessible Technology  MUPIM 19.8 Multiple Updated broken links
Flexible Schedule Program MUPIM 20.14 N/A Clarified that the appropriate personnel office must approve flexible work schedules.