Librarians | Continuing Contract of Employment

Scope:  Who is Covered by this Policy?

Unclassified Administrative Staff


Definitions and Purpose

Professional librarians normally receive annual appointments during the probationary period. During the probationary period of employment each librarian receives annual performance evaluations. After satisfactory completion of the probationary period, a professional librarian with the continuing contract eligible rank of Assistant Librarian or above becomes eligible for a continuing contract.

A continuing contract is a contract that shall remain in effect until the librarian resigns, retires, or is terminated. It assures the individual continued employment as a professional librarian, but does not relate to continuation in a specific position. A continuing contract is subject to Ohio law and is contingent upon sufficient appropriations of the General Assembly of Ohio.

Visiting Librarians may not hold continuing contracts, although time spent as a Visitor may apply toward the probationary period for continuing contract if the person is subsequently appointed to a continuing contract eligible position. A Visiting Librarian may be continued on annual contract for as many years as both parties agree.

Procedures for Considering Individuals for and the Granting of Continuing Contract

The privilege of continuing contract is conferred by the Board of Trustees upon the recommendation of the President. The approval process begins with the Library Personnel Committee and department head and progresses through the Dean and University Librarian and the Provost.  For a note concerning the constitution of this committee, see policy “Employment of Members of the Same Family.”

Using established and published procedures which provide equity and due process, the Personnel Committee, an advisory body to the Dean elected by the librarians, collects information on the candidates for continuing contract, deliberates, and submits its recommendations to the Dean. The department head is also charged with providing a recommendation to the Dean. Candidates for a continuing contract must have the positive recommendation of either the department head or Library Personnel Committee to qualify for consideration by the Dean.

Candidates must have the positive recommendation of the Dean to be advanced to the Provost.

The Provost considers each candidate recommended by the Dean.  Those recommended by the Provost are forwarded to the President; those candidates recommended by the President are forwarded to the Board of Trustees. The Dean will notify the candidates and the Library Personnel Committee of the action taken by the Provost, the President, and the Board of Trustees.

For additional information, please see the University Libraries Governance Document.

Related Form(s)

Not applicable.

Additional Resources and Procedures

Not applicable.


Not applicable.

Policy Administration

Next Review Date


Responsible Officers

  • Provost and Executive Vice President
  • Dean and University Librarian

Legal Authority

Not Applicable.

Compliance Policy


Recent Revision History


Reference ID(s)

  • MUPIM 14.2
  • OAC 3339-14-02

Reviewing Bodies

  • Miami University Board of Trustees
  • Administrative