Scope:  Who is Covered by this Policy?

Employees and Students



The purpose of this policy is to limit access to University properties to authorized personnel, to maintain a current inventory of keys issued to authorized personnel and to ensure that keys are recovered from those who are no longer authorized to have them. The dean, chair, or department head will determine the need for access for each person within his or her department. Keys must be issued, used, and returned in accordance with Miami University’s Access Control Policy. Detailed information regarding this policy is available from the Department of Physical Facilities. Undergraduates are allowed the use of a key (to a laboratory, for example), only with faculty permission.


The making or duplication of keys for any building, laboratory, facility, or room under the control of the President and the Board of Trustees of Miami University, except as ordered by the President or Vice President for Finance and Business Services and Treasurer, is prohibited by Sections 3345.13 and 3345.99 of the Ohio Revised Code (O.R.C.).

  1. R.C. 3345.13: No person shall knowingly make or cause to be made any key for any building, laboratory, facility, or room of any college or university which is supported wholly or in part by the state of Ohio, contrary to any regulation respecting duplication of keys adopted by the Board of Trustees of such college or university.
  2. R.C. 3345.99: Whoever violates Section 3345.13 of the Ohio Revised Codeshall be fined not less than $50 or more than $150.

Related Form(s)

Not applicable.

Additional Resources and Procedures

Not applicable.


Not applicable.

Policy Administration

Next Review Date


Responsible Officers

Associate Vice President for Facility Planning & Operations

Legal Authority

Sections 3345.13 and 3345.99 of the Ohio Revised Code (O.R.C.)

Compliance Policy


Recent Revision History


Reference ID(s)

  • MUPIM 16.6
  • OAC 3339-16-06

Reviewing Bodies