DEANS: 

Review Committee 

The Review Committee will be appointed by the Provost, and will be chaired by an Academic  Dean (from the academic divisions, the University Library, or the Graduate School), and will  include the following additional members: Department Chair or Associate Dean (from outside  the division of the person under review), Department Chair or Associate Dean (from inside the  division of the person under review), 2 faculty, and a staff member from HR (appointed by the  VP for HR). 

Step One: Gathering Data 

• The Dean’s constituents will be invited to respond to a quantitative survey. This survey  will be anonymous but will have no opportunity for written comment.  
• Dean’s constituents who would like to send a written comment through email may do so  but no anonymous comments will be accepted, and any public record request on these  comments would identify the author. 
• One, two-hour listening session, conducted in-person or remotely, will be held for each Dean under evaluation. If more time is needed, additional sessions can be scheduled. Only current employees may attend.

Step Two: Assessing the Data:  

• The Committee Chair will review all responses (both quantitative and qualitative) prior to  sharing it with the committee. The Review Committee will then review the information  and prepare a draft written report for the Provost. Any personal notes taken during the  listening sessions may be discussed but will not be shared amongst the Review  Committee.  
• Faculty/staff anonymity will be preserved. 
• The Provost will review and revise the Review Committee Report and circulate those  revisions, if any, to the Committee for their feedback. 

Step Three: Review with Dean 

The Provost will provide the final Report, and discuss feedback from the information collected  as well as their individual assessment of the Dean’s performance, with the Dean while preserving  the anonymity of the faculty and staff.  

Step Four: Send Communication to the Relevant Community 

The Provost will prepare a brief summary of the Review Committee Report and information  gleaned from the evaluation process and will share the summary with the relevant community  (Division, University, etc).

ASSOCIATE DEANS: 

Review Committee 

The Review Committee will be appointed by the Dean, and will be chaired by an Associate Dean (from outside the division of the person under review), and will include the following additional  members: 2 Department Chairs, and 2 faculty.

Process 

Identical to that used for Deans. 

DEPARTMENT CHAIRS: 

Review Committee 

The Review Committee will be appointed by the Dean, and will be chaired by an Associate Dean (from inside the division of the person under review), and will include the following additional  members: 2 Department Chairs, and 2 faculty. 

Process 

Identical to that used for Deans.