The Graduate School is one division in the academic organization of Miami University. Although similar to other academic divisions of the University, the Graduate School has some fundamental differences because of the unique relationship of its members to the other divisions: the Graduate Faculty is composed of members who also serve as faculty members of the other divisions. The following sections describe the organization of the Graduate School, starting with the executive officers.
There are two (2) executive officers of the Graduate School:
After the executive officers, there are two (2) main decision-making bodies in the Graduate School: The University Senate and the Graduate Council. The University Senate is composed of administrative, faculty, and student representatives, whereas the Graduate Council is composed of Graduate Faculty and graduate student representatives. Their composition and responsibilities are detailed below.
The University Senate is composed of administrative personnel, faculty, undergraduate students, as well as two (2) graduate student representatives. The two graduate students are chosen through the Graduate Student Association. The Dean of the Graduate School may be chosen to serve on University Senate as a Presidential Appointee.
The University Senate has legislative authority over graduate programs. The Senate reviews all policy recommendations that are made by Graduate Council.
These recommendations include those that have the force of legislation in graduate programs including the following:
The Directors of Graduate Programs meet at least once during each academic year. These meetings provide a forum for consultation and exchange of views about graduate programs. The Dean of the Graduate School serves as chair for the meetings. The Dean also consults with the Graduate Council members of the Graduate Faculty to establish meeting agendas. The members of the Graduate Council are also invited to attend the meeting.
The Graduate Council recommends graduate program policy to the University Senate. The Graduate Council consists of twelve (12) elected faculty representatives and three (3) graduate student representatives. The faculty representatives to the Graduate Council must hold Level A standing on the Graduate Faculty. These faculty representatives are elected for three-year terms through separate, divisional nominations and general elections, which uses the method of the single transferable vote. The following sections describe further the procedures for election to the, the duties of the Graduate Council, and the different committees under the Graduate Council.
Each of the colleges or schools offering graduate degree programs has at least one (1) elected faculty representative on the Graduate Council. The remaining faculty seats are apportioned among these academic divisions based on each unit’s full-time equivalent graduate faculty size determined by the number of Level A and B graduate faculty. Specifically, the method of major fractions is used to determine the faculty seats, taking into account the guaranteed seats. Three (3) graduate student representatives are also chosen by the Graduate Student Association to serve on the Graduate Council.
Faculty representatives to the Graduate Council must be faculty in the colleges and schools that offer graduate degree programs. To be eligible to vote in Graduate Council elections, faculty members must hold regular graduate faculty standing of Level A or B.
Each college or school selects several nominees; the number selected should equal twice the number of faculty representatives to be elected plus one, and cannot be fewer than three (i.e., if only one seat is to be filled). The names of these nominees will appear on the general election ballot.
The three-year terms of faculty representatives are staggered so that one-third of the representatives are chosen at each annual election, both for the Graduate Council as a whole and in the separate academic divisions that hold two (2) or more seats. The Dean of the Graduate School serves as chair of the Graduate Council, while the Associate Dean serves as acting chair in the absence of the Dean. The Administrative Assistant to the Dean of the Graduate School serves as secretary.
The three (3) graduate student representatives to the Graduate Council serve for one-year terms, with no limit on eligibility to serve successive terms. They are chosen according to procedures established by the Graduate Student Association. However, no more than two (2) graduate student representatives can serve from the same school or college.
Two (2) graduate student alternates who represent two (2) different colleges or schools will be chosen by the GSA.
Faculty alternates to the Graduate Council are chosen within each division. After determining the elected faculty representatives, each division re-processes the ballots to determine the alternate. Divisions with three (3) or fewer representatives have one alternate, while those with four (4) or more seats have two alternates.
Alternates serve terms that coincide with those of the membership categories, and they are seated only to replace an absent member of their representative category.
The Graduate Council meets at regular intervals or at the request of the Dean of the Graduate School. The following are the duties and responsibilities of the Graduate Council:
Requests for these programs or changes are given to the Dean of the Graduate School for review by Graduate Council. An appropriate Area Subcommittee may also review the proposals, making recommendations to the Graduate Council.
After compiling recommendations for new degrees and new programs, Graduate Council forwards its suggestions to the Council of Academic Deans and then the University Senate.
Committees of the Graduate Council include representatives from all academic divisions that have graduate degree programs. Current standing committees of the Graduate Council are the Graduate Student Petitions Committee, the Graduate Student Financial Assistance Committee, the Graduate Students’ Achievement Fund Committee, and the Graduate School Scholar Assistantship Committee.
The Student Petitions Committee has five faculty members. It meets regularly to consider petitions and to make recommendations to the Graduate Council, which has the responsibility for final action.
The following petitions are handled at the divisional level and reported to Graduate Council at the end of each semester:
All petitions not mentioned above should be sent to the Student Petitions Committee of the Graduate Council. Examples of petitions that will be handled by the Subcommittee are the following:
Petitions are available on the Graduate School website under “Forms and Publications.”
The Student Financial Assistance Committee has four (4) faculty members. It considers applications for graduate Grants-in-Aid, Marjorie Post Farrington Scholarship, and Travel Fund, and recommends to the Dean of the Graduate School who should receive these awards. This committee reports all actions that it takes to the Graduate Council as a matter of record.
The Graduate Students’ Achievement Fund Committee consists of at least eight (8) graduate faculty members. This committee considers applications for Achievement Fund awards and recommends which students should receive the awards. The Graduate Students’ Achievement Fund Committee must report all actions that it takes to the Graduate Council as a matter of record.
A Graduate School Scholar Assistantship (GSSA) is a recruiting assistantship intended to be used to attract and matriculate the best and brightest prospective graduate students. The GSSA provides two semesters for a doctoral degree and one semester for a thesis-based master’s degree on a Graduate School funded research assistantship dedicated to full-time research related to the student’s dissertation or thesis.
The committee consists of four (4) graduate faculty members and is chaired by the Associate Dean of the Graduate School. The committee will evaluate the nominations and make recommendations for award recipients.
Divisional graduate committees are assembled at the discretion of the divisional deans. Such committees may submit recommendations to the Graduate Council for consideration and action and act on student petitions that are not handled by the Petitions Committee of Graduate Council.
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Graduate Handbook 6.1
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