Voluntary Medical Withdrawal


Scope:  Who is Covered by this Policy?

Undergraduate Students and Graduate Students


Policy

Statement of Policy

A student may request a Medical Withdrawal from the University before the end of a given semester or term if, during the course of that same semester or term, they encounter a physical or mental condition and/or experience a serious injury that prevents them from meeting the normal expectations of a student. The first time a student takes a Medical Withdrawal, the student may elect to receive either a reversal of tuition and fees in accordance with the University’s established refund schedule or a Medical Tuition Credit. Subsequent Medical Withdrawals may be eligible for tuition and fee reversal only. A Medical Tuition Credit is a credit in an amount equal to the tuition and general fees for the semester or term of withdrawal less any student financial assistance that must be returned to the financial aid program. A Medical Tuition Credit will be applied to the first semester or term of re-enrollment following the student’s Medical Withdrawal and must be used within three years of the end of the semester or term of withdrawal. A student is eligible for only one Medical Tuition Credit. Students are strongly urged to consult with the Office of Student Financial Assistance to determine how their Medical Withdrawal will impact their financial aid before determining whether to seek a reversal or Medical Tuition Credit. Please note that any reversals are based on the effective date of the Medical Withdrawal (determined from the last date of class attendance, regardless of the date of the onset of the condition prompting the request for the Medical Withdrawal) and must fall within the University’s established refund schedule.Procedures 

Request

A request for a Medical Withdrawal is completed by the student going to the Medical Withdrawal Website and filling out and submitting all required paperwork as outlined in the Procedure for Obtaining a Medical Withdrawal section. Requests must be supported by a health care provider (which may include a health care provider from the Student Health or Student Counseling Service) who has assessed the student’s condition during the semester or term requested.

Once all required paperwork has been submitted, the Office of the Dean of Students will make a decision regarding a Medical Withdrawal request.

If granted: 

  1. The Office of the Dean of Students will notify in writing (email) the University Registrar for processing and the student.
  2. The student’s transcript for the semester or term will indicate “officially withdrawn, date.” The specific nature of the medical or psychological reasons will not be indicated in order to protect the privacy of the student.
  3. A granted Medical Withdrawal will relieve a student of responsibility for uncompleted academic work but will not provide credit for work completed that semester or term, unless the student has completed and been assigned a passing grade in a sprint course, prior to the date of last class attendance for that semester or term. If a student has completed and received a passing grade in a sprint course in the semester or term from which the student is requesting a Medical Withdrawal, the student must so indicate that on the Medical Withdrawal Student Request form and indicate a rationale for retaining it; otherwise, the course will be noted as withdrawn. (Note: A Medical Withdrawal is “all or nothing;” it is not possible to receive a Medical Withdrawal from individual classes while remaining enrolled in other classes. A student may petition the Interdivisional Committee of Advisors for withdrawal from single or multiple classes after the withdrawal deadline has passed [see the Academic Calendar for specific withdrawal deadline dates] by contacting his or her divisional advisor.) The normal policies and procedures for grades for students who withdraw during an academic semester or term, as described elsewhere in The Student Handbook, will apply to students who are placed on voluntary Medical Withdrawal.

Re-enrollment Process

A student who desires to re-enroll after a Medical Withdrawal must complete the return from Medical Withdrawal process as outlined in the Procedure for Returning from a Medical Withdrawal section on the Medical Withdrawal Website. All required paperwork must be submitted to the Office of the Dean of Students prior to the deadlines stated in the Academic Calendar in order to attend classes during the desired semester or term. The required documentation must include verification by a health care provider that the illness or condition which led to the Medical Withdrawal no longer prevents the student from meeting the expectations of a student without posing a significant risk of substantial harm to property, to self, or others.

Request for Retroactive Medical Withdrawal 

Circumstances

Under extraordinary circumstances, a student may request a retroactive Medical Withdrawal for a semester or term that has already been completed. All requests for a Retroactive Medical Withdrawal must be submitted no later than one year (12 months) from the completion of the semester or term for which the withdrawal is requested. Such requests by a student must be initiated by the student completing and submitting all required paperwork as outlined in the Procedure for Obtaining a Retroactive Medical Withdrawal section of the Medical Withdrawal website. Requests must be supported by documentation from a health care provider (which may include a health care provider from the Student Health or Student Counseling Service) who diagnosed or treated the student’s condition during the semester or term for which withdrawal is sought or within a reasonable period of time thereafter.

Once the completed request has been submitted, the Office of the Dean of Students will make a decision regarding a Retroactive Medical Withdrawal request. Once a decision is made, the Dean of Students will notify the student in writing (email).


Related Form(s)

Medical Withdrawal Website

Miami University Student Withdrawal Application

Medical Withdrawal Student Request Form

Medical Withdrawal Provider Report Form

Return from Medical Withdrawal Provider Reinstatement Form

 


Additional Resources and Procedures

Websites


FAQ

Not Applicable.


Policy Administration

Next Review Date

7/1/2023

Responsible Officer

  • Associate Vice Presidents & Dean of Students
  • Director of Student Counseling Services

Legal Authority

Not Applicable.

Compliance Policy

No

Revision History

Amended July 2019

Reference ID

  • Student Handbook 4.5
  • Graduate Student Handbook 2.10

Reviewing Bodies

  • Administrative
  • Student Life Council